Administrative Assistant Manager

PRISCILLA VARGAS

*** *. **** ****** ● New York, NY 10036● 646-***-**** ● *********.********@*****.***

EXPERIENCED ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE PROFESSIONAL with over 17 years of proven experience in key roles providing vital

support services to enhance the efficient and effective operations of businesses that have included a

busy lighting-equipment company and a global legal practice.

VERSATILE AND PROFICIENT in diverse skills. Experienced in office procedures, correspondence,

software applications, customer relations, and managing business processes and records.

ENTHUSIASTIC AND ENERGETIC PERSONALITY with the ability to communicate effectively with the

public and co-workers. Fluent in English and Spanish.

HIGHLY ORGANIZED AND ABLE TO FOCUS CLEARLY on detail work while handling numerous

responsibilities in busy office environments.

PROFESSIONAL EXPERIENCE

ADESSO INC., NEW YORK, NY (2009 – 2014)

ADMINISTRATIVE ASSISTANT

Responsible for wide variety of administrative and support functions in busy office of large lighting

company. In addition to ongoing duties, assisted office manager with special projects.

Handled high-volume of visitors and callers to company, and provided customer-support

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services. Served as initial contact person. Answered inquiries or directed visitor or caller to

appropriate staff person. Operated multi-line phone and paging system.

Read and responded to, or forwarded, all e-mail correspondence.

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Performed clerical administration tasks including word processing, filing, faxing and

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distributing documents.

Audited and processed credit-card bills. Conducted accounts-payable research.

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Streamlined ordering processes for supplies.

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Participated in projects to facilitate effective shipping of orders.

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Coordinated use of conference facilities.

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Completed weekly attendance report for salaried employees

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WHITE & CASE LLP, NEW YORK, NY (1997-2008)

Held key administrative positions at large global, legal practice.

ACCOUNTS PAYABLE COORDINATOR (2003-2008)

Processed all invoices and purchase orders, and reviewed staff travel and expense reports. Conducted

accounts-payable research.

• Maintained files and checked documentation thoroughly and accurately, to maintain consistency

with company policies and accepted accounting practices.

• Researched and reconciled statements and corrected discrepancies.

WHITE & CASE LLP, NEW YORK, NY (CONTINUED)

• Reviewed invoices for appropriate documentation and approval prior to payment

• Handled vendor relations. Responded to inquiries.

• Prioritized invoices according to cash-discount potential and payment terms.

Matched invoices to checks and obtained necessary signatures.

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Audited and processed credit card bills.

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Assisted with month-end closings.

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Maintained company’s 1099 files.

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ADMINISTRATIVE COORDINATOR (1997-2003)

• Provided administrative support to Litigation Manager/Supervisor.

• Maintained knowledge of cases in our facility. Organized floor plan of all available case rooms

and files to coordinate access and storage and to enable legal staff to efficiently retrieve

information as needed.

• Supervised clerical staff and temporary employees.

EDUCATION AND RELATED SKILLS

MEDICAL BILLER AND CODER CERTIFICATE OF COMPLETION – Mandi College for Allied Health (2009) (4.0

GPA)

CERTIFICATE OF COMPLETION ON MEDISOFT ADVANCED VERSION 14 (2009)

TYPE 55 WPM. PROFICIENT WITH MICROSOFT WINDOWS, EXCEL, OUTLOOK, ELITE SYSTEM AND OTHER OFFICE

SOFTWARE APPLICATIONS.

FLUENT IN ENGLISH AND SPANISH.

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Priscilla Vargas (Page 2)

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