Executive Assistant

REBECCA M DAVIS

**** ****** *** #*** ******* WA *8109

206-***-**** *******@*****.***

CAREER OVERVIEW

10+ YEARS’ EXPERIENCE PROVIDING ADMINISTRATIVE SUPPORT TO SENIOR-LEVEL MANAGEMENT AT FORTUNE 500

COMPANIES.

EXECUTIVE ASSISTANT II TO THE BUSINESS DEVELOPMENT DEPARTMENT

SEATTLE CANCER CARE ALLIANCE OCT 2014-PRESENT

OVERSEEING ALL COMPONENTS OF ADMINISTRATIVE DUTIES FOR SENIOR-LEVEL EXECUTIVE

SCHEDULING MEETINGS, COORDINATING EXECUTIVE MEETINGS WITH DIRECT REPORTS

SCHEDULING MEETINGS WITH OUTSIDE VENDORS

BOOKING ALL COMPONENTS OF TRAVEL

RECONCILING EXPENSES AND PROCESSING EXPENSE REPORTS

EXECUTIVE ASSISTANT TO CHIEF MARKETING & COMMUNICATIONS OFFICER

UNIVERSITY OF WASHINGTON APRIL 2014-OCT 2014

OVERSEEING ALL COMPONENTS OF ADMINISTRATIVE DUTIES FOR SENIOR-LEVEL EXECUTIVE

SCHEDULING MEETINGS, COORDINATING DEPARTMENT-WIDE MEETINGS AND EVENTS

NOTE TAKING / TRACKING ACTION ITEMS FOR HIGH-LEVEL MEETINGS

BOOKING ALL COMPONENTS OF TRAVEL

RECONCILING EXPENSES AND PROCESSING EXPENSE REPORTS

COORDINATING LOGISTICS FOR MEETINGS AND OFF-SITE RETREATS

EXECUTIVE ASSISTANT TO VP OF DATABASE SERVICES/AWS

AMAZON.COM FEB 2012 – MAY 2013

OVERSEEING ALL COMPONENTS OF ADMINISTRATIVE DUTIES FOR SENIOR-LEVEL EXECUTIVE

SCHEDULING MEETINGS, COORDINATING DEPARTMENT/COMPANY-WIDE MEETINGS AND EVENTS

BOOKING ALL COMPONENTS OF NATIONAL AND INTERNATIONAL TRAVEL

RECONCILING EXPENSES AND PROCESSING EXPENSE REPORTS

COORDINATING LOGISTICS FOR MEETINGS AND OFF-SITE RETREATS,

SPACE PLANNING TO FACILITATE 100+ PERSON MOVE

SUPPORTING 100 PEOPLE IN SEATTLE OFFICE, AND LIAISE WITH SATELLITE OFFICES IN VANCOUVER BC, PALO

ALTO,CA, HERNDON, VA, NEW YORK, AND DUBLIN

EXECUTIVE ASSISTANT TO THE CPO, VP OF BUSINESS DEVELOPMENT, AND VP MARKETING

RHAPSODY INTERNATIONAL JUNE 2007 – FEB 2012

OVERSEEING ALL COMPONENTS OF ADMINISTRATIVE DUTIES FOR SENIOR-LEVEL EXECUTIVES

SCHEDULING MEETINGS, COORDINATING DEPARTMENT/COMPANY-WIDE MEETINGS AND EVENTS

RECONCILING EXPENSES AND PROCESSING EXPENSE REPORTS USING CONCUR

COORDINATING LOGISTICS FOR MEETINGS AND OFF-SITE RETREATS, INCLUDING SCHEDULING, SITE RENTALS, AIR AND

GROUND TRANSPORTATION, CATERING, ETC.

COLLABORATED WITH SPACE PLANNING TO FACILITATE 85 PERSON MOVE TO NEW LOCATION AHEAD OF SCHEDULE

ESTABLISHED NEW ACCOUNTS WITH LOCAL AND NATIONAL VENDORS TO STREAMLINE OFFICE OPERATIONS

COORDINATED CONFERENCE ATTENDANCE AND HOTELS FOR (TERRADATA, CES, CTIA, ETC)

EXECUTIVE ASSISTANT TO CEO, AND SVP OF BUSINESS DEVELOPMENT

RHAPSODY AMERICA / REALNETWORKS APRIL 2006 – JUNE 2007

MANAGED ADMINISTRATIVE FUNCTIONS FOR HIGH LEVEL EXECUTIVES, INCLUDING BOOKING TRAVEL, MANAGING

CALENDARS, OVERSEEING CORRESPONDENCE AND PHONE CALLS, SCHEDULING MEETINGS AND RETREATS, PROCESSING

EXPENSE REPORTS

WORKED WITH IT AND SPACE PLANNING TO FACILITATE SETUP OF NEW EMPLOYEES

FACILITATED MEETINGS WITH HIGH-LEVEL EXECUTIVES AT OUTSIDE COMPANIES

SENIOR ADMINISTRATIVE COORDINATOR

GE HEALTH SYSTEMS (FORMERLY IDX) APRIL 2003-MARCH 2006

SUPPORTED VICE PRESIDENT OF OPERATIONS WITH CALENDAR MANAGEMENT, TRAVEL, EXPENSE REPORT MANAGEMENT

FOR DIRECT REPORTS, MEETING COORDINATION INCLUDING CATERING AND SCHEDULING

MANAGED BUDGETS FOR 3 DEPARTMENTS

PRODUCED AND EDITED MONTHLY DEPARTMENT NEWSLETTER

ORGANIZED DEPARTMENT-WIDE, BI-ANNUAL MEETINGS

CONTRACT SENIOR ADMINISTRATIVE ASSISTANT JAN 2002 - DECEMBER

AMGEN/IMMUNEX

UPDATED CALENDAR OF 18 EMPLOYEES' PROGRESS WEEKLY (UTILIZING BOTH MS OUTLOOK AND EXCEL)

PROOF (PRE-PRINT & ORDER VERIFICATION, PRE-PRODUCTION, POST-PRODUCTION) PATIENT STUDY MATERIALS

TRAVEL ARRANGEMENTS

RECONCILE EXPENSE & ACCOUNTING ITEMS

COLLECT AND COORDINATE WITH PAYROLL DEPT EMPLOYEE TIMESHEETS

INTER-BUILDING COURIER FOR SERIOUS ADVERSE EVENT FILES

SCHEDULE INTRA-DEPARTMENTAL MEETINGS IN MS OUTLOOK

RE-PRINT/BIND PATIENT EFFICACY CASE STUDIES

COPY/MAIL ROOM DUTIES (PRINTER, COPIER, FAX, MAIL)

COMPILE REPORTS MONTHLY AND WEEKLY

EVENT PLANNING FOR GROUPS BETWEEN 5- 50 PEOPLE

ORDER AND INVENTORY OFFICE SUPPLIES

EDUCATION

B.A. UNIVERSITY OF OREGON EUGENE, OR

RECOGNIZED WITH OFFICE OF MULTICULTURAL AFFAIRS ACADEMIC EXCELLENCE AWARD, COUNCIL FOR MINORITY

EDUCATION AWARD FOR LEADERSHIP, AND COUNCIL FOR MINORITY EDUCATION AWARD FOR SCHOLARSHIP

COMPUTER SKILLS

MICROSOFT OFFICE GOOGLE CALENDAR CONCUR PEOPLESOFT

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