Document Control / Technical Administrative Assistant
Resume:
ERIKA LYNN CASTILLO
Rosenberg, Texas 77471
*******************@*****.***
SUMMARY
** ***** ** ********** ********* technical and administrative office support to a team as
well as to senior executives. Work effectively in a fast-paced environment and consistently prioritize tasks and meet deadlines. Self-starter with the ability to work well both individually and in a team.
SKILLS AND QUALIFICATIONS
75WPM
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Adobe and Access
SAP
Ten key by touch
Multi line phone system
CPR/AED & First Aid certified.
Windchill, Bookshelf & FTP Websites
EXPERIENCE
RDS Oil (Contact -Metroworth Consulting) October 2013 to July 2014
Document Control -Vendor Data
Responsible for all technical documentati n for assigned project /department/unit,
internal or from suppliers, partners or cli ents by using Windchill as the principal
document/information management tool
Ensure that all documentation is properly controlled, archived, readily retrievable and secured
Process feedback and comments in Windchill and forward relevant documents both internally and externally
Follow-up and secure timely delivery of all technical documentation, expedite outstanding documentation and comments
Ensure adherence to Document Control procedures and Work Instructions, and, if applicable, Client requirements
Train relevant personnel in the Document Control process
Contribute to company procedures and guidelines for the Document Control
function, continuously seeking improvements to document handling
Provide weekly updates to Project Management of the status of document s being circulated within our engineering team as well as documents that have been completed and submitted to the client and vendor.
BHP Billiton September 2006 to May 2013
Administrative Associate
Ensure the efficient running of all business operations for the Gulf of Mexico
Production Unit - Operations department onshore and offshore.
Proficient in the use of 1SAP including: Create /Change Requisition for Service or Purchase Order; View/Change Purchase or Service Order; research the status of a
Requisition, Service Entry Sheets or invoices; View/Research Outline
Agreements and Purchase Orders per Vendor; Create/Change Service Entry
Sheets for incoming invoices.
Prepare weekly reports, PowerPoint presentations spreadsheets and other
documents.
Organize all travel and prepare and review expense reports in the Travel Expense Management (TEM) system.
Organize trai ning classes and management meetings. This includes: monitoring
event activities in order to ensure satisfaction of participants, and resolution of any problems that arise; confer with staff at a chosen event site in order to coordinate details, review event bill s for accuracy, and approve payment .
Assist other departments within the Gulf of Mexico Production Unit when
necessary.
Wood Group Management Services, Inc. July 2000 to November 2004
Executive Assistant
Principally responsible for ensuring the efficient day-to-day running of all business operations and provide confidential administrative support to the Group CFO of an Oil, Gas and Engineering service company
Assist the Audit department and IT department as well as backup receptionist
Prepare as well as transcribe reports, PowerPoint presentations, spreadsheets and other documents
Answer phones, schedule meetings, coordinate travel arrangements
Reorganize and set-up filing systems for the Finance department, Audit
department and IT department to facilitate document retrieval and minimize time searching for files
Review and prepare expense reports
Learning Stages, Inc. August 1999 to June 2000
Teacher's Assistant
Assist with managing several classrooms for children ages 6 months to 6 years
Set up, organize and coordinate daily activities
J.C. Penney's August 1998 to April 1999
Sales Associate
Provided efficient and courteous customer service
Creatively designed in-store displays as well as maintained the overall cleanliness and appearance of the department
Balanced daily register receipts upon closing
EDUCATION
Bradford School of Business, 4669 Southwest Freeway, Suite 300, Houston, Texas 77027.
Graduated with a Legal Secretary diploma in May 2001. Maintained 4.0 GPA.
Stafford High School, 1625 Staffordshire, Stafford, Texas 77477. Graduated Cum Laude
in May 2000.
REFERENCES
Provided upon request.
Contact this candidate