Executive Assistant, Administrative assistant, office assistant

CHRISTINA M. MCCARTHY

**** ****** ****** - *** *********, CA 94112

*************@*****.***

415-***-****

QUALIFICATIONS

. Excellent administrative support, including calendaring, event planning,

travel arrangements and special projects

. Flexible and adaptable with a keen attention to detail with outstanding

communication skills

. Able to prioritize heavy workload and meet project deadlines in a fast

paced, multi-project, dynamic environment

. Interact well with diverse groups of people and personalities including

executives, staff, high profile clients, and support personnel

. Ability to deal with sensitive and confidential information and

situations with diplomacy, discretion and tact

. Willingness to do whatever it takes to meet the objectives and complete

the job

. Word, Excel, Outlook, PowerPoint

PROFESSIONAL EXPERIENCE

Opera Software International San Mateo, CA

09/2012 - 07/1/2014

Administrative office support to U.S. and International staff

. Provided daily administrative support to U.S. and international staff

with tasks such as travel, housing, setting up meetings for clients and

potential business partners

. Assisted with support and maintenance of corporate housing for clients,

new recruits and employees. Worked with finance department to maintain

leases and worked with property managers to ensure housing was properly

set up and safe for employees and their families

. Implemented to completion company holiday parties, team building and

sales events. Set up and managed Opera's Board of Directors meeting

(including all travel, meals and entertainment); assisted managers with

departmental off site meetings; set up, coordinated and managed all

holiday and Summer events for a staff of 200.

. Supported senior executives with expense reporting through Opera's

expense reporting system

. Coordinated travel for employees including both domestic and

international; worked with HR to ensure all visas were current and

assisted with passports as needed

. Provided healthy snack/beverage options as well coordinate weekly lunches

for staff of 130

Treasury Curve LLC Palo Alto, CA

09/2006 - 09/2012

Office Manager/Executive Assistant to Managing Partners of start- up

financial company

. Provided administrative support to Managing Partners: Coordinating

marketing material, Drafting and editing PowerPoint sales presentations

. Arranged and scheduled conference calls via Webex, AT&T Conference and

Skype

. Planned and scheduled all domestic travel

. Coordinated all trade shows. Set up booth selection/location; arranged

client events and/or dinners throughout conference; worked extremely

close with conference vendors to ensure company was represented as best

as possible

. Managed daily account reporting and accounts receivable and payable

. Maintained compliance procedures for firm and assisted in yearly reviews

. Processed all expense reports for staff

HSBC Bank - Private Banking Division San Francisco, CA

12/2005 - 09/2006

Executive Assistant to Managing Director, International

. Provided administrative support to Managing Director

. Coordinated all domestic and international travel

. Maintained schedule and client appointments

. Processed all expense reports

. Provided back up office support

Christina McCarthy

Page 2

. WCP, Inc. (Formerly Weisscom Partners) San Francisco, CA

12/2004 - 09/2005

. Executive Assistant to President and CEO

. Prepare and manage extensive and complicated schedule via Outlook

. Coordinate all aspects of domestic and international travel for CEO

. Processed and coordinated expenses

. Backup support to Business Manager and receptionist

. Administrative support to Account Executives

. Provided some personal assistant tasks such as daily meals, scheduling

doctors/grooming appointments and communicating with spouse of CEO's

schedule/agenda

. Genentech, Inc., South San Francisco, CA

08/2003 - 07/2004

. Executive Assistant to National Sales Director

. Managed busy calendar for Director of sales via Outlook

. Coordinated travel for Director working with assigned travel agent

. Planned offsite meetings for Director and sales team; managed all aspects

of meetings which also included purchasing of employee gifts and team

building events

. Maintained budget for respective sales group via Excel

. Posted and maintained sales report data monthly via PowerPoint

presentations

. Processed internal and vendor contracts

. Maintained accounts payable/receivable for sales group

. JPMorgan Chase & Co. San Francisco, CA

02/1998 - 08/2003

. Executive Assistant to Senior VP, Investment Management Division

. Managed calendar for Vice President

. Handled client requests to resolution

. Coordinated business industry conferences from inception; worked with

other executive admins to coordinate and implement all travel and

entertainment throughout conference; managed and coordinated schedules

for sales team to make sure flow and organization of all meals,

entertainment and transportation to and from airport was timely and

flawless as possible

. Planned and coordinated major client events; organized all dinners and

entertainment from inception to completion for existing clients and

potential; primary contact for all vendors and outside business partners

. Arranged and coordinated travel for VP's both domestic and international

. Facilitated day to day office activities

. Trained new administrative assistants for Investment Management Group

. Liaison to regional office VP's and staff of home office policies and

procedures

REFERENCES UPON REQUEST

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