Accounts Payable Administrative Assistant
Resume:
Ebi Ogbu
Staten Island, New York
***.*****@*****.***
Administrative Competencies:
Microsoft Windows
WordPerfect
Time Matters
Worldox
Client Profiles (Financial)
Rainmaker
ProLaw
Education:
1/05- Present John Jay College of Criminal Justice New York,
NY
Pursuing a Bachelor in Science degree in Forensic Psychology
Work Experience:
1/12 - Present SMITH, MAZURE, DIRECTOR, WILKINS, YAGERMAN & YOUNG, P.C.
New York
NY
Accounts Payable Coordinator:
Responsible for directing the operational functions of the department, including invoice
processing, travel and expense report audit and processing, financial disbursement, and exception
resolution. Manage and review of invoice entry process to ensure proper coding, invoice
approval and timeliness. Research and identify corrective actions for problem invoices, including
process changes, if necessary, Improve efficiency of accounts payable processes. Manage entire
invoice process; receive all invoices from vendors; match invoices to purchase orders and
confirms all items have been received and properly invoiced. Analyzed Accounts Payable aging
reports and payment requests from suppliers & employees to ensure timely approval of invoices
and payments. Respond to vendor inquiries and requests. Research and rectify vendor
discrepancies; set up new vendors. Manage monthly business credit card statement reconciliation
and ensure proper backup information is submitted from departments; manages all purchasing
card limits. Review daily Accounts Payable requests. Create and post various journal entries to
the general ledger.
Case Management Administrative Assistant/ New Matter Intake :
Duties Include: responsibility for daily court and deposition calendar, meetings, trials and filings,
handles heavy call volume, handles incoming mail, updating court rules, scanning in court-orders
into system and sending to handling attorney, sending attorneys updates from E-Law,
continuously updating the calendar dates, order motion decisions, update captions, update
contact information in database from Law Firms to individuals, managing cases on E-Watch,
continuously updating cases in our database based on receipt of pleadings. Included but not
limited to opening new cases, preparing and sending out acknowledgment letters to the adjusters,
sending representation letters to the client, preparing extensions for time to file answer, etc
relating to.
Calendar Scheduling Clerk: Duties Include: responsibility for daily court and deposition
calendar, meetings, trials and filings. Handled heavy call volume, incoming mail, and continuous
updating of the court rules
7/10 - 12/11 LAW OFFICE OF MICHAEL E. PRESSMAN
New York,
NY
Calendar Clerk.
Duties include: responsibility for Court and weekly office calendars regarding appearances,
conferences, trials, meetings and filings; handles a heavy volume of telephone calls daily
regarding Court appearances, depositions, and clients; responsibility of correspondence sent to
clients.
6/08 - 7/10 CONNORS & CONNORS, P.C.
Staten Island,
NY
Calendar Clerk.
Duties include: responsibility for Court and weekly office calendars regarding appearances,
conferences, trials, meetings and filings, handles a heavy volume of telephone calls daily
regarding Court appearances, depositions, and clients; responsibility of correspondence sent to
counsels and clients, review of file for deposition readiness, produce Non-Party Subpoenas.
Greet clients and outside counsel, discuss case updates with adjusters, responsible for making
client's flight, car service and hotel arrangements, conference room preparations.
Deposition Clerk:
Duties include: handled heavy telephone calls daily regarding depositions; responsibility of
correspondence sent to counsels and clients; daily entry of all attorney billing time; manage and
ordering of office supplies; processed authorizations; processed invoices.
08/04 - 06/08 GOOD COUNSEL HOMES, INC.
Staten Island,
NY
Residential Assistant.
Duties included: Supervised the residence and oversaw household operations; maintained daily
routine; assisted with house chores and daycare; responsibility for ensuring a safe and sanitary
facility; conducted monthly fire drills & facility inspections; handled telephone calls daily;
maintained proper record keeping of petty cash; responsibility for inventory and organization of
storage room; taught Life Skill classes on a weekly basis; administered medication; maintained
file-keeping.
Per-Diem.
Duties included: Supervised the residence and oversaw household operations; maintained daily
routine; assist with house chores and daycare; responsibility for ensuring a safe and sanitary
facility; handled telephone calls daily; maintained proper record-keeping of petty cash;
administered medication; aide in taking care of residents’ infants/children.
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