Executive Assistant

Karen L. Conkling * Fourth Avenue, Massapequa Park, NY 11762

516-***-**** ********@***.***

PROFILE

More than 15 years of successful experience as an Executive Assistant with recognized strengths in Finance, Tax

Administration and Customer Service

PROFESSIONAL EXPERIENCE

Pall Corporation, Port Washington, NY 2008 to Present

Executive Assistant to Vice President Corporate Finance

•

Prepare various company documents including finance policies, excel spreadsheets, Power Point presentations

Make travel arrangements and create travel itineraries for Vice President and all department staff

•

Schedule meetings and book conference rooms to ensure that meeting requestor’s needs are met

•

Answer and route phone calls for multiple employees, assist callers, take messages

•

• Administrative duties including: file, fax and photocopy documents, execute all UPS and FEDEX requests

• Create memos, presentations and spreadsheets as required using Microsoft applications.

• Route and follow up on all documents requiring signature from Vice President and process or distribute

accordingly.

Prepare check requests for payment of all invoices in SAP

•

Support the monthly/quarterly sales tax returns filing to ensure deadlines are met and request business

•

licenses for applicable states

Assist in preparing Tax Provision/Schedule 80s

•

The Estee Lauder Companies, Inc., Melville, NY 2006 to 2008

Executive Assistant to Vice President of Finance

Provided administrative support to the Vice President of Finance as well as the CFO and SVP

•

Created excel spreadsheets, PowerPoint presentations and organizational charts

•

Scheduled meetings and managed calendars, coordinated travel arrangements

•

Prepare travel and expense reporting and tracked monthly expense reports for all departments

•

Input all invoicing into system.

•

Field Support Administrator, Customer Service 2005 to 2006

Provided strong support to the Field Service sales force; responsible for major accounts, closely monitored

•

all reports to ensure timely order cycle time and transmission accuracy.

Executive Assistant to Vice President of Tax 1998 to 2004

Provided administrative support to the Vice President of Domestic Tax Compliance Group

•

Assisted in filing of tax returns, filed domestic estimated tax payments and requested business licenses

•

Scheduled meetings, managed calendars, coordinated travel arrangement and prepared expense reports

•

EDUCATION

St. Joseph’s College, Patchogue, NY Katharine Gibbs School, Graduate 1978

COMPETENCIES/SKILLS

SAP Trainer and Super User; proficient in Word, Excel, Power Point, Oracle, MAPIX, Citrix

•

Independent and self motivated with excellent verbal and written communication skills

•

Poised, polished and adaptable team player with a strong, proactive work ethic

•

Understand and respect the confidential and sensitive nature of all client information

•

Contact this candidate