Administrative Assistant Sales

VICTORIA IDUVIJES B. HERNANDEZ

(***) ***- **** • ************@*******.***

EXPERIENCE

KINEMETRICS, INC. – Pasadena, CA 2004 - 2014

Sales Administrative Assistant

Supported Vice-President of Sales and Managers in this international company manufacturing seismic instruments.

Assisted in proofreading correspondence; composed letters, processed documentation for visas and passports.

Processed Vice-President’s expense reports and reimbursements.

Authenticated international bids including interaction with Secretary of State and consulate offices.

Coordinated conference exhibits (domestic and international) and complex travel itineraries.

Acted as liaison between Customer and Sales Engineers and Sales Engineers and Sales Representatives.

Coordinated travel and accommodations for international visitors, including chauffeuring to tourist spots, airport, and hotel

and assisted with arrangements for extended stays.

MULLIN CONSULTING, INC. – Los Angeles, CA 2002 - 2003

Administrative Assistant

Supported an Executive Assistant to the Managing Director, and indirectly supported the Managing Director; supported the

Sr. Manager of Financial Services and the Vice-President of Plan Services.

Transcribed correspondence and maintained accurate filing system.

Processed Managing Director’s expenses and reimbursements.

Managed multiple calendars, coordinated meetings and complex travel itineraries.

Assembled internal and external financial and marketing reports along with mass ma ilings.

AVERY DENNISON – Brea, CA 2001 - 2002

Administrative Assistant (Temporary Assignment)

Supported General Manager, Directors of Product Development and Engineering, Finance, Human Resources, and Trade

Marketing, at this Fortune 500 Company.

Composed correspondence, created presentations, and prepared organizational charts.

Organized calendars, planned internal and off-site conferences, arranged domestic/international travel, systems project

work and handled ad hoc requests.

Coordinated new hire orientations for Human Resources Director.

Assisted with company fundraiser utilizing mail merge.

VIEWSONIC CORPORATION – Walnut, CA 2000 - 2001

Administrative Assistant

Provided support to the Vice President of Operations and Customer Support Staff.

Served as liaison for customer problem resolution dealing with customers tactfully and diplomatically.

Assisted in preparing and updating records, statistics, and reports regarding operations, facilities, personnel changes, and

organizational charts.

NORTHROP GRUMMAN (formerly, Aerojet) – Azusa, CA 1980 - 2000

Administrative Assistant

Provided support to Defense Support Program (DSP) Program Manager, and acted as back up to Executive Assistant to

Vice President and Director of DSP.

Supported launch team at Aerojet, Cape Canaveral, and other air force bases.

Provided support for an additional 30 employees; including expenses, travel, and clearances.

Designed Secretarial Guide and procedures for all full-time secretaries assigned to temporary duty at Cape Canaveral to

ensure seamless support from their interim secretaries.

Prepared security paperwork for customer visits to Aerojet.

Interfaced daily with senior management and high-level customers.

Responsible for files, phones, correspondence, expense reports, and pr esentation materials.

Visitor Coordinator

Supported Manager of Administration and provided corresponding assistance to the President and in-house Travel Desk.

Coordinated paperwork, security requirements, tours, and luncheons for all VIP USAF and subcontr actor visitors to Aerojet.

Arranged large conferences and meetings; including audio/visual equipment set -up.

ADDITIONAL INFORMATION

Security Clearance: Secret (inactive)

Computer: Microsoft Word, Excel, Power Point, Outlook, Access, ExpensAble 6, ESI.

Core Competencies: Equivalent experience to BA degree including 20+ years of experience supporting top management and

interacting with all staff levels. Work well independently or as part of a team. Dedicated to producing quality work. Relia ble,

loyal, positive and professional image. Excellent communication skills, both written and oral. Track record of high quality and

timely performance in a fast-paced environment. Intuitive and proactive approach to business problems and solutions.

Professional Memberships: Pasadena Heritage 2014-15

References Available Upon Request

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