Administrative Assistant, Bookkeeper, Scheduling Coordinator
Resume:
Judy Hessenauer
PO Box ****
Marco Island,
Florida 34145
******@*****.***
W O R K E X P E R I E N C E
PHYSICIANS REGIONAL MEDICAL CENTER, Naples, FL
Staffing/Payroll Coordinator/Adm Asst, Oct 2011 – Jul 2014
Monitor daily census and determine how many staff members needed per shift. Prepare
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schedule for consideration by Director of Nursing. Fill vacancies in schedule working
two weeks in advance.
Attend meetings to record minutes. Compile, transcribe, and distribute minutes of meetings.
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Perform general office duties, such as ordering supplies, maintaining records, System
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Administrator of the Concerro Scheduling software system for the hospital, responsible for
physical inventory of the all non par cart items for the medical/surgical unit with
submission to the Materials Management Department.
Oversee human resource and scheduling policies and procedures for the medical/surgical department.
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Interpret administrative and operating policies and procedures for employees.
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Process daily and bi weekly payroll for up to 300 employees utilizing the Kronos payroll system.
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Train all nursing staff on the Kronos and Concerro software systems.
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Responsible for preparing staff schedules for up to +130 employees for a six week advance
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period. Track vacation, sick and holiday time. Grant all special requests to schedule after it
was posted. Responsible for maintaining adequate staff for a 24 hours period for a 79 bed
medical/surgical unit and an 11 bed overflow unit. In the event of a shift call out
responsible for trying to fill vacancy.
Review employee applications, prescreen applicants and set appointments for the
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Director of Nursing.
Create and maintain shadow files for each employee in the department. Coordinate with
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the Education Department attendance of all new employees to the bi monthly orientation
programs. Meet/greet and orient all new employees to the department along with
distribution of all pertinent new employee documentation.
DECO PRODUCTS LLC
(AN OUT SOURCING BOOKKEEPING/OFFICE SUPPORT BUSINESS), Marco Island, FL
Member, Jan 1991 – present
Check figures, postings, and documents for correct entry, mathematical accuracy, and
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proper codes.
Classify, record, and summarize numerical and financial data to compile and keep
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financial records, using journals and ledgers or computers.
Debit, credit, and total accounts on computer spreadsheets and databases, using
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specialized accounting software.
Operate 10 key calculators, typewriters, and copy machines to perform calculations and
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produce documents.
Receive, record, and bank cash, checks, and vouchers.
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Comply with federal, state, and company policies, procedures, and regulations.
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Compile statistical, financial, accounting or auditing reports and tables pertaining to such
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matters as cash receipts, expenditures, accounts payable and receivable, and profits and
losses.
Code documents according to company procedures.
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PO Box 2156 Marco Island, Florida 34145 239-***-**** ******@*****.***
Reconcile or note and report discrepancies found in records.
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Match order forms with invoices, and record the necessary information.
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PO Box 2156 Marco Island, Florida 34145 239-***-**** ******@*****.***
Perform general office duties such as filing, answering telephones, and handling routine
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correspondence.
Perform personal bookkeeping services.
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Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and
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sending cash, checks, or other forms of payment to banks.
Calculate, prepare, and issue bills, invoices, account statements, and other financial statements
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according to established procedures.
Calculate and prepare checks for utilities, taxes, and other payments.
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Compute deductions for income and social security taxes.
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Prepare and process payroll information.
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Compare computer printouts to manually maintained journals to determine if they match.
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Reconcile records of bank transactions.
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Transfer details from separate journals to general ledgers or data processing sheets.
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Complete and submit tax forms and returns, workers' compensation forms, pension contribution
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forms, and other government documents.
Prepare purchase orders and expense reports.
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Monitor status of loans and accounts to ensure that payments are up to date.
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Perform financial calculations such as amounts due, interest charges, balances, discounts, equity,
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and principal.
Calculate costs of materials, overhead and other expenses, based on estimates, quotations and
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price lists.
Compile budget data and documents, based on estimated revenues and expenses and previous
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budgets.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper
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codes.
Classify, record, and summarize numerical and financial data to compile and keep financial
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records, using journals and ledgers or computers.
Provide general administrative support
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E D U C A T I O N
Needham Broughton Senior High School, Raleigh NC
• Focused on secretarial science with typing, shorthand and bookkeeping
A D D I T I O N A L S K I L L S
Proficient in QuickBooks, Kronos, Microsoft Office, Excel, Concerro
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Contact this candidate