Administrative Assistant Management System
Resume:
Vanessa R. Coleman
**********@*****.***
N.J. Notary Public
LEGAL SECRETARY -PERSONAL INJURY ATTORNEY
Law offices of Vincent D'Elia-Jersey City, NJ- 3/2014-4/2014 (1 month
contract)
. Coordinate and manage calendar and deadlines for trials, depositions,
business and client
meetings, etc.
. Answer and screen calls, field inquiries, relay messages
accurately
. Schedule and book travel arrangements. Assist with time entry and
billing as needed; set up invoices and statements, enter and track
attorney's billable hours, create reports and maintain records
. Draft and proofread correspondence, court papers and other legal and
non-legal documents
. Handle all incoming/outgoing correspondence via electronic and
paper mail
. Perform routine filing, photocopying, scanning, faxing, compiling and
distributing of documents
. Transcribed and edited correspondence via hand written notes from
Attorney or oral dictation
Administrative Assistant-Litigation Department
RCM Technologies Agency which placed me at PSE&G-Newark, NJ-(contract)
Employed from 12/2010-7/2012
. Handled post judgment documents
. Followed up with correspondence to various courts requesting executed
orders
. Created alerts via the Outlook program to follow up on requests to
courts
. Performed general administrative duties such as photocopying,
scanning, and faxing.
. Scheduled depositions, arbitration, etc.
. Entered Attorney events such as hearings, trials, etc. via the
Outlook program
Litigation Secretary for Labor/Employment Partner and
one associate
Epstein Becker & Green, PC.-Newark, NJ-Employed from 12/2005
-2/2009
. Drafted and edited Motions, Subpoenas, etc.
. Processed monthly client billing for over 20 clients.
. Generated bi-weekly expense reports.
. Reviewed incoming mail daily to determine urgency and worked with
Attorneys accordingly.
. Coordinated travel arrangements for both International and domestic
trips.
. Maintained Attorney case load calendar via the Outlook program.
. Entered daily Attorney timekeeping via the Novell DTE Time Slips
program.
litigation Secretary for Partner and two associates
Bisceglie & Friedman, LLC. -Newark, NJ-Employed from 6/2000 - 12/2005-
*(Partner I worked for left Bisceglie & Friedman and went to Epstein
Becker & Green and took me with him).
. Transcribed and edited pleadings/correspondence.
. Prepared & revised monthly client billing.
. Prepared expense reports.
. Scheduled depositions, arbitrations, etc.
. Performed Pacer searches.
. Coordinated travel arrangements for both domestic and international
trips for Attorneys.
. Maintained case load calendars via Outlook program.
Education/Training
Hudson County Community College. Received an Associates Degree.
Pro Data Inc. (Microsoft Office 2010). Completed a 3 month course in March
2014.
PROGRAMS
Mailsite document management system, DTE Time Slips, TeamConnect document
management system.
Contact this candidate