Administrative Assistant Manager
Resume:
Dawn L. Hughes-Collins
Arlington, VA 22204
************@*****.***
QUALIFICATIONS: 15 years of Legal Secretary
** ***** ** ************** *********
10 years of Executive Assistant
EXPERIENCE:
Cohn/Reznick Word Processor (Temporary Tax Position)
January 2014 - April 2014
. Receive documents via e-mail (CASEWARE/GO FILE ROOM).
. Revise and format complex financial statements, AUP and various documents
(apply Word styles and convert to various formats (PDF)).
. Proofread and edit documents.
. Import Excel document into Word.
. Generate TOC's, TOA, Red-line and Mail-merge.
. Assist with other offices (Boston, Chicago, Tyson).
CONTRACTOR WITH VARIOUS AGENCIES
Lowe, Hauptman & Ham, LLP Billing Clerk/Administrative
August 2013 - November 2013
. Prepare invoices (enter time and expense) and print pre-bill.
. Run final invoices and report final to clients via e-mail and/or
facsimile.
. Identify and apply any special discounts or credit terms relevant
to a customer's account.
. Ensure all coding and charges have been entered correctly and
completely.
. File Information Disclosure Statements (IDS) and Requests for
Continued Applications (RCE) with PTO Office.
. Assist IP Secretaries with workload.
Administrative/Office Service with various Firms in the DMV Area/
April 2013 - July 2013
White & Case Word Processor
November 2012 - March 2013
. Receive documents via e-mail and/or walk-in.
. Log in and prioritize all documents.
. Revise and format complex legal documents, apply Word styles,
edited graphics and convert to various formats
. Import Excel/PowerPoint documents into Word.
. Generate TOC's, redline, and mail merges.
. Scan documents, forms and pictures.
. Assist with other offices (NY and Chennai).
. Run reports for the month regarding work flow.
. Copy, format and put documents onto CD/DVD's and create the label.
SCMS/UPS Administrative Assistant/Analyst
August 2011 - February 2012
. Transportation management and analyst for ocean and air freight
overseas.
. Coordinated international travel for manager, scheduled meetings,
and calendaring
. Analyze and process some accounting for air bills.
. Pull all documentation for each shipment and verify that all data
has been entered.
. Compare the data for the top ten lane pairs via ocean, air freight,
expense and weight.
. Input this information into charts for Committee for the various
quarters.
. Assist in pulling information from ORION and KNOWLEDGETREE and
making sure that information is consistent with billing
documentation.
Carl N. Duncan, Esq. LLC Executive Assistant
September 2007 - April 2011
. Type legal documents (offering memorandums, prospectuses,
proposals, reports and forms).
. Proofread document for accuracy, grammar and punctuation
. Assist in the production of documents and ensure that filings are
met with the agencies and blue sky state laws.
. Run payroll for office, as well as anticipated taxes for state and
federal.
. File the various forms with agencies regarding payroll.
. Gather and input data into billing system and run bills in
draft/final form.
. Arrange international and domestic travel accommodations and
itinerary.
. Maintain and calendar and schedule appointments.
. E-mail various documents and forms to clients. Convert and format
documents for electronic filing for Edgar.
Schreiner, Legge & Company Administrative Assistant
July 2003 - September 2007
. Type documents from forms handwritten for various credit unions and home
owner associations (financial statements, AUPs, ACHs, Management Letters,
etc.)
. Proofread document for grammar, punctuation and quality.
. Total all financial statements and/or charts for accuracy.
. E-mail documents and forms to clients in various formats.
. Xerox reports on various letterhead with attachments and bind for
final reports.
. Type forms for filing with IRS and various states.
. Give support to other staff accountants, staff, and office manager
with various projects.
. Maintain and file all documentation in file room.
. Conversion of documents from Wordperfect to Word.
. Arrange travel, car and hotel for Partner.
. Maintain calendar.
Oliff & Berridge Word Processor
November 2001 - July 2002
. Log in all documents into a log book.
. Prioritize documents in order of due dates for filing at the Patent
Office.
. Type all documents from dictation.
. Proofread documents for accuracy, grammar and punctuation errors.
. Revise documents from handwritten notes and/or edits.
. Fill out pertinent forms for Patent Office filing.
. Scan documents, forms and pictures.
. E-mail various documents and forms to clients overseas
. Convert and format documents for electronic computerize filing to
Patent Office.
. Convert documents into various formats for clients.
. Assist other departments with overflow work.
Salter & Company Administrative Assistant
July 2001 - November 2001
. Answer phones for entire office and transfer to correct parties.
. Maintain calendar and schedule appointments for directors/managers.
. Gather time sheet information for vacation and sick logs.
. Input time into system and run log of all client, sick and vacation
time for Office Manager and Managing Partner.
. File documents into various client folders.
. Type documents from handwritten notes.
. Type forms for filing with the IRS.
. Order supplies for office. Assist accountants with projects.
Deloitte & Touche Word Processor
February 1998 - February 2000
. Type financial statements and reports.
. Organize and prioritize work in a timely manner.
. Supervise word processing center after 6:00 p.m.
. Develop new and/or alternative solutions to solve software and
computer problems.
. Produce accurate and quality work.
. Scan and reformat documents into software.
. E-mail and/or fax documents to a client site.
. Create new documents.
. Search and convert documents into new management system and
software.
. Type documentation from dictation or handwritten notes
EDUCATION: Benjamin Franklin University September 1985 - June 1987
ACCOUNTING Washington, D.C.
American Beauty Academy August 2011 - August 2012
Montgomery County, Maryland
SOFTWARE: Windows XP, 2003 and 2007 Microsoft Word
WordPerfect Excel CASEWARE PowerPoint,
QuickBooks Orion KnowledgeTree JURIS Elite GO FILE ROOM
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