Sales Assistant
Resume:
Dear Prospective Employer,
Attached, please find my resume for your review. I am an administrative professional with more than 9 years experience in finance, executive search and hospitality fields. I have great people skills and enjoy working in a fast, productive environment. I look forward to examining any of the ways you may feel my background and skills would benefit your organization. I can be reached at 917-***-**** to initiate contact.
Kind regards,
Madison
Madison Nozad
3130 Wisconsin Ave NW, Apt 202
Washington, DC 20016
E-mail: *********@*****.***
10/12-
Present
Executive Assistant
Working
with several agencies on various contract assignments for the following
companies:
* The Carlyle Group
* World Bank Group
* World Wildlife Fund
* Discovery Channel
03/09-
10/12 CapitalSource, Chevy Chase, MD
Executive
Assistant to the Senior Vice President of Investments & Strategy
(Long-Term contract position)
.
Assisting the SVP and the tax group with all daily activities
.
Answering phones for SVP and his group
.
Coordinating meetings and conference calls
.
Preparing expense reports for the SVP and the clients
.
Extensive calendar management
.
Editing and formatting documents
.
Coordinating travel for the clients
.
Covering the reception desk for the company when needed
.
Working closely with the IT department for special requests
.
In charge of setting up the new employees with all necessary documents
.
Creating an effective filing system to organize the SVP and his group
.
General office management
12/07-
11/08 Diversified Search Ray & Berndtson, Washington, DC
Executive
Assistant to two Partners and one Managing Director
.
Assisting executive recruiters in all daily activities
.
Scheduling interviews for clients and candidate
.
Editing and formatting resumes
.
Preparing Expense reports for the associates, clients and candidates
.
Coordinating travel for candidates and clients
.
Heavy calendar management for the partners
.
Working with Encore database to update the list of new business development
.
Preparing PowerPoint Presentations for new clients
4/05-12/07
RUSSELL REYNOLDS ASSOCIATES, Washington, DC
Executive
Assistant to the Managing Director
.Assisted the Managing Director in all daily activities
.Maintained an excellent relationship with Russell Reynolds
"customers" who included other firm members, clients (both current
and past), as well as prospects/candidates
.Answered incoming calls and screened each one appropriately
.Maintained client and candidate files with up-to-date
information
.Worked with a proprietary database, RRAccess to update and
maintain clients and candidates information, as well as all
other
Russell Reynolds recruiting activities such as billing information and search
status
. Prepared general and specialized
correspondence
. Prepared
presentations for potential new clients using Microsoft PowerPoint
.Arranged Video Conference calls for candidates and clients
.Prepared expense reports for the Managing Director and
candidates
.Scheduled meetings and travel arrangements for the Managing
Director
.Worked with candidates and clients to set up client
interviews and coordinate travel arrangements
. In charge of
Candidate Degree Verification
5/04-4/05 WASHINGTON TERRACE HOTEL, Washington, DC
Sales and Marketing Coordinator to the General Manager and
the Sales Department
. Assisted General Manager, Director of Marketing and Director of Sales
. Phone reception for the Sales and Marketing Department
. Built resumes for Group stays for the Sales Department
. Made reservation requests for Directors and followed up with
reservations
. Acted as an ambassador of the Washington Terrace Hotel at all times
. Prepared correspondence and mailed sales brochures
. Kept venues supplied with all necessary collateral pieces
. Managed checkbook of all invoices and followed up on all invoices
queries
. Worked with printing firms to get collateral pieces made for Washington
Terrace in accordance with Hotel standards
. Ordered all supplies for department
. Processed and managed gift certificate and donation request
. Attended occasional evening and weekend events on behalf of the
Washington Terrace Hotel
9/02-4/04 MORGAN STANLEY DEAN WITTER, New York, New York
Executive Assistant to the CEO and Traders on the Trading
Floor
(Long-Term contract position)
. Assisted the traders in all daily activities
. Distributed Research Reports using Microsoft Act
. Prepared presentations using Microsoft PowerPoint
. Extensive travel arrangements for the group
. Processed expense reports using Microsoft Excel
. In charge of maintaining and updating confidential client contact list
. Provided phone reception and scheduled meetings
2/01-9/02 GOLDMAN SACHS & CO., New York, New York
Executive Assistant to the Managing Director, Vice President
and one Associate
(Long-Term contract position)
. Assisted the equity research department in all daily activities
. In direct charge of production and preparation of marketing materials
for the clients
. Prepared Research Reports and Morning Notes for the group
. Extensive International and domestic travel arrangements
. Processed expense reports using Microsoft Excel
2/98-2/01 SOCIETE GENERALE, New York, New York
Executive Assistant to two Managing Directors and two
Associates
. Extensive organization and supervision of the banker’s activities
. Scheduled meeting, conferences and met with French clients
. Processed expense reports using Microsoft Excel
. Coordinated International and domestic travel arrangements
. Typed and edited term sheets, legal proposals and engagement letters
using Microsoft Word
. In direct charge of supervising Managing Director’s e-mail and
corresponding to the clients
. Assisted in the
development of weekly and monthly business plans for the Investment Banking
group
1/95-1/98 FINANCIAL RESOURCE GROUP, New York, New York
Executive Assistant to five Managing Directors
. Assisted Investment bankers in all daily activities
. Prepared spreadsheets and presentations using Microsoft Excel and
PowerPoint
. Extensive work with e-mail system, Outlook and Internet
. Oversaw travel arrangements for the clients
. Maintained and updated confidential client contact list
. Arrangement of conference calls, both inside and outside the country
. Dealt with clients from overseas areas, including Egypt,
Saudi Arabia and United Arab Emirates
EDUCATION
GLORIA K BUSINESS SCHOOL, Great Neck, New York
Advanced Microsoft Word, Excel and PowerPoint
BINGHAMTON UNIVERSITY-SUNY, Binghamton, New York
B.S. Biology
SKILLS
MS Word/Excel/PowerPoint/Outlook and Lotus Notes
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