Administrative Assistant Medical

P.O. Box ****

Antioch, California

*****

Tel: 925-***-****

****.********@*****.***

Jade Weaver

Strategic Innovative Administration Focused Leadership

Skills and Strengths

Proven Track Record

Scheduling & Planning

Event Coordination

Problem Solver

Overall Administration

Rain Maker

Strong Technical Knowledge

Microsoft Office Suite

MS Publisher

QuickBooks

MS Access

Hardware and Software

Leadership

Administrative Assistant

Medical Intake Specialist

Receptionist

Home Office Manager

Medical Office Administrative Assistant

Character

Positive attitude

Good sense of humor

Team builder

Coach and Mentor

Excellent communicator

Partnering for Performance & Results

Sharing visions

Motivating for Performance

Profile & Objective

Strategic and customer focused individual with a background in administration,

clerical, and office management. Proven track record of providing integral

solutions to administration.

Current career goal is to secure a full-time Administrative Assistant role with focus

on supporting business development, employee relations, and office

administration.

Education

Lincoln University, Oakland, California

Associate of Science: Diagnostic Imaging

Certificate of Achievement: Electrocardiography

Employment

NELSON STAFFING AGENCY June 2013 - Present

CONTRA COSTA SUPERIOR COURT, Martinez, California

Administrative Assistant

• Coordination of scheduled meetings and events; schedule routine

maintenance/repair of office equipment.

• Draft and edit legal documents, reports, spreadsheets, and other office

correspondences

for accuracy.

• Greet all invited guests and unscheduled visitors; answer/screen incoming

telephone calls; and check voicemails daily.

• Implemented an additional procedure for the distribution of Judicial

Stamps to designated court departments; manage inventory of Judicial

Stamps and office supplies; maintain front reception desk, storage, and

supply room areas.

• Manage incoming dismissed traffic cases on behalf of Financial Services

Unit; prepare data for monthly report, and prepare outgoing materials for

mailing process.

• Preparation of required Executive Committee Meeting materials monthly.

• Process Court ID badges for active Contra Costa Bar Association

members, incoming subpoenas, designated fees, and distribute

accordingly.

• Process, sort, sign, and distribute incoming/outgoing delivered mail to

proper destination.

• Provide clerical/administrative support for the Executive Unit, in addition to

Executive Management Teams, Judicial Officers, Civil Grand Jury, and

other departments as needed.

• Scanning, photocopying, collating, assemble reports, filing, laminating,

and distribution of confidential legal documents to all branch court

locations.

• Update and maintain Executive Unit’s Superior Court Policies and

Procedures materials.

NELSON STAFFING AGENCY

EMERYVILLE OCCUPATIONAL MEDICAL CENTER, EMERYVILLE, CA Jan 2013 – Jun 2013

MEDICAL OFFICE ADMINISTRATIVE ASSISTANT

• Answered high volume multi line telephone calls; checked patients’ in and out of the clinic,

schedule/verify next appointment, collected co payments from self paying patients.

• Communicated with workers compensation claim adjustors’, obtain patients’ case claim numbers, as well

as approval or denial of medical treatment authorization requests.

• Greeted all incoming patients’/ clientele while maintaining professionalism, and patient confidentiality

according to HIPAA guidelines.

• Maintained incoming/outgoing faxes; pharmacy medication refill requests daily.

• Data entry of patient/clinician confidential information.

• Verified all patient documentation for accuracy before any health assessment, blood draw, immunization,

drug screen, vision exam and pulmonary function test can be initiated.

• Verified patients workers compensation was authorized by employer and insurance adjustor.

NELSON STAFFING AGENCY

HOSPICE OF EAST BAY, PLEASANT HILL, CA JAN 2012 – MAY 2012

Medical Intake Specialist

• Answered/screened high volume incoming telephone calls.

• Communicated with physicians, nurses, regarding release of patients’ from medical

offices and designated hospitals.

• Conducted proper Intake process through the Allscript electronic health record

database.

• Documented and monitored updated information that applied to all active cases via

IMS.

• Prepared active case charts/binders for assigned hospice charge nurse daily.

• Processed and managed incoming telephone, online, and fax referrals.

• Updated nurses’ schedules weekly.

• Verified patients’ insurance eligibility via Ivans Portal and Contra Costa County’s

MediCal databases.

NELSON STAFFING AGENCY

OVERAA CONSTRUCTION, RICHMOND, CA APR 2011 – NOV 2011

Receptionist

• Answered high volume multi lined telephone calls, routed calls to appropriate

destination.

• Assisted with managerial projects as needed.

• Coordinated lunch for company meetings/events.

• Distributed and sorted all incoming mail/packages by department.

• Greeted all incoming clientele, vendors, and contractors.

• Issued visitor badges; maintained visitors log daily.

• Maintained current bid schedules weekly and reception area and map room daily.

• Maintained/scheduled conference rooms daily.

• Prepared outgoing mail, packages via One Hour Delivery, Fed Ex, UPS, and GSO.

DGW Investment Group, LLC Apr 2008 – Mar 2011

PERSONAL ADMINISTRATIVE ASSISTANT/HOME OFFICE MANAGER

• Greeted all incoming clientele, vendors, and contractors; filter and route incoming multi lined telephone

calls to the Vice President.

• Implemented effective time saving filing procedures of confidential personal, legal, and financial

documents; scheduled routine maintenance of office equipment; data entry of daily financial records/reports via

QuickBooks/Windows Excel programs.

• Maintained Vice Presidents scheduled appointments; arranged travel accommodations; managed payroll

and weekly schedule of office employees; maintained compliancy with OSHA guidelines; coordinated lunch/dinner for

company meetings/events.

• Prepared, distributed, sorted, all mail/packages daily; e.g. (One Hour Delivery, Fed Ex, UPS, and GSO);

grocery shopping; maintained dry cleaning weekly; maintained office expenditures and payroll of employees.

•

Key Accomplishments:

Achieved Employee of the Month Award August 2011

REFERENCES AVAILABLE UPON REQUEST

Contact this candidate