Administrative Assistant Vice President

OLIVIA M. PARKER

**** **** **** *****, **, Apartment 404 202-***-**** – (H)

Washington, DC 20020 ***********@*****.***

PROFESSIONAL EXPERIENCE

Standard & Poor’s Ratings Services May 2013 – February 2014

Sr. Administrative Assistant, Global Regulatory Affairs

• Managed the schedules and coordinated meetings for the Vice President of Government &

Regulatory Affairs and other officials working for the VP

• Managed travel arrangements and itineraries

• Prepared and filed monthly expense reports

• Processed all invoices

• Composed, edited and proofread correspondence

• Managed all office processes including filing, business contacts, attendance records, etc.

• Organized, prioritized and directed incoming information, requests, queries (via email, telephone

and mail) and ensured follow-through in all cases

• Provided telephone support which included directing callers to appropriate resources

• Organized electronic and hard copy documents and communication, including managing and

monitoring incoming emails

• Routinely coordinated multiple internal and external meetings involving senior company leaders

and external resources that involved government and congressional offices

• Maintained office supply inventory

• Prepared and filed quarterly lobby report (LD-2)

• Ensured operation of equipment and technology and liaised with vendors for maintenance

• Other ad-hoc duties as needed

Cigna Corporation January 2011 – May 2013

Executive Assistant, Federal Government Affairs

• Scheduled meetings and managed day-to-day calendar of the executive Vice President

• Attended legislative hearings and reported back to DC office staff

• Scheduled meetings with members of congress for the CEO’s visits to Washington, DC; managed

CEO’s calendar when in the DC office

• Prepared and filed monthly expense reports

• Managed DC office memberships

• Prepared and filed quarterly lobbying report (LD-2)

• Coordinated and managed extensive and complex domestic and international travel itineraries

• Assisted with forecasts for annual budget preparation and managed DC office budget, ensuring

that the office stays within the annual budget

• Composed, edited and proofread correspondence

• Responsible for over-all management of the Washington, DC office which included maintaining

office supply inventory

• All other assignments as required

OLIVIA M. PARKER

2321 Good Hope Court, SE, Apartment 404 202-***-**** – (H)

Washington, DC 20020 ***********@*****.***

CA Technologies October 2008 – October 2010

Executive Assistant, Global Government Relations

• Scheduled meetings and managed day-to-day calendars of three lobbyists and the Vice President

• Prepared and filed quarterly lobby report (LD-2)

• Prepared and managed complex international and domestic travel itineraries

• Managed e-mail for the vice president

• Created and managed the DC office budget and processed invoices

• Prepared lengthy expense reports using complex administrative systems

• Composed routine correspondence and announcements and prepared talking points for staff

• Answered phones and either provided requested information or referred to proper resource

• Maintained office supply inventory

• Other duties as assigned

Cendant Corporation January 2004 – February 2006

Executive Assistant, Government Relations

• Provided support and managed the calendars of the Sr. Vice President and three lobbyists, which

included coordinating their day-to-day schedules

• Prepared and filed expense reports

• Scheduled meetings with members of congress and the cabinet

• Arranged domestic and international travel

• Composed and edited correspondence

• Prepared and filed quarterly lobby report (LD-2)

• Prepared lobbying reports and ensured they were filed before deadline

• Answered telephones and relayed accurate messages

• Distributed mail, answered correspondence, when appropriate, and ensured the smooth operation

of the office

Ford Motor Company November 1994 – September 1999

Administrative Assistant, Government Affairs

• Supported the Corporate Affairs team by managing calendars and scheduling meetings

• Answered phones and directing callers

• Arranged and managed travel itineraries

• Collated and distributed mail to members of the team

• Prepared and filed quarterly lobby report (LD-2)

• Drafted and edited correspondence

• All other assigned duties

SKILLS

Microsoft Word, Outlook, PowerPoint, Excel, SAP, Ariba, Internet searching

OLIVIA M. PARKER

2321 Good Hope Court, SE, Apartment 404 202-***-**** – (H)

Washington, DC 20020 ***********@*****.***

Contact this candidate