Assistant Administrative

Location:

Posted:

June 02, 2014

TANYA GILBERT

**********@***.***

Experience

• 8/2008-Present: Staffing Agencies; Temp Pools, Boston, MA

Contract Employee: Office Assistant at various companies including: Children’s Hospital Occupational

Health Dept; Brigham & Women’s Physicians Org; Harvard Vanguard, Cambridge, Behavioral Health Dept;

etc. – Data Entry; Front Desk /Check In; Switchboard Operation; Managed Care Assistant; etc.

• 10/2005-Present: PonderHouse Creations, Boston, MA

Part-time Personal Assistant: Assist an entrepreneur with home based business operations; Conduct on-line

research regarding copyright, registered trademark & patent regulations /Compile and organize results;

Perform data entry to convert information on paper to computer files and backup storage disks.

• 8/2003-10/2005: Metro Nursing Services, Inc., Randolph, MA

Office Administrative Assistant: Responsible for handling in-coming/out-going postal, fax & e-mail

correspondence; employee applications & file creation; weekly payroll info updates, reports and distribution;

QuikBooks register entries & updates; employee contact list & client facility list updates in Excel & Word;

filing; AR invoice creation & payment entries; AP check runs; various other office duties - as needed.

• 6/2002-8/2003: Strand Theatre Boston, Dorchester, MA

Assistant to the Director of PR/ Marketing: Duties included, but were not limited to: Creation & update of

patron lists; directing phone calls; creation of press/ promotion kits; distribution of up-coming event flyers via

fax, e-mail and post; creation of program curriculum kits; payroll distribution; open house prep and setup.

• 4/1998-6/2002: Malden Hospital, Malden, MA

Lock-Box Controller: AR cash unit/patient accounts - responsible for daily receipt, quality/accuracy control

& proper distribution of lock box content - including live/photo copy checks & matching EOB/EOP

documents; creation of set-count batches in prep for posting; posted self-pay batches; researched (via phone/

fax/ e-mail) mystery checks with no back-up; updated daily cash reports in Excel.

Education

9/1989-5/1990: Computer Processing Institute, Cambridge, MA

Received Certificate upon completion of Word Processing/ Office Automation Program

Skills

Working knowledge and daily use of computers, faxes, printers, scanners, label makers, postal meters & scales,

copiers, etc; Microsoft Word, Epic software; LMR software; Alpha-numerical records creation and management.