Administrative Assistant Manager
Resume:
CECILIA R. ROSE
Executive Assistant
***** * **** ****** *******, AZ 85023 602-***-**** ********@***********.***
http://www.linkedin.com/pub/cecilia r rose/50/406/626/
Qualifications Summary
A qualified Bilingual (English/Spanish) Executive Assistant with 24 years of primarily oil and gas administrative
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experience reporting to a President and other top executives.
Extensive and diverse experience with a unique combination of strong business and technical skills, ethics and moral
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values, allowing me to use my knowledge and become a person that adds value to any company.
Professional dedicated to support executives more effectively performing their job, without direct supervision, proactive
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anticipating needs prioritizing projects.
Serve as an effective gatekeeper; prepare accurate documents; manage busy calendars; and efficiently handle daily
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office tasks, committed to focus & deliver class results.
Extremely organized, excel at juggling multiple projects and priorities, and work well under pressure.
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Proficient user of MS Office (Word, Excel, PowerPoint and Outlook).
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Proactive leadership skills, recognized for team building skills and superior client service.
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Exceptional written and oral communication skills, with the ability to interact with a variety of individuals in a courteous,
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professional manner.
Professional Experience
Executive Assistant, November 2011 June 2012 NEXEN INC. CALGARY, AB
Executive Assistant to the Vice President, Corporate Planning & Business Development
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Supported staff within Corporate Planning and Corporate Performance/Reserves areas
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Assembled Board and Executive Management Committee materials for Board meetings
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Organized and provided assistance to executives and other attendees during on and off site company wide strategy
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and other planning meetings
Built and maintained positive rapport with various internal departments and external stakeholders
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Managed emails, faxes and telephone communications received from various internal departments and from external
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stakeholders
Handled and filed routine departmental correspondence, mail/courier and other clerical tasks
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Coded and processed invoices and prepared expense reports
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Worked with AMEX and Visa/Passport to arrange staff travel
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Helped process requirements for staff Visa statements
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Arranged required meetings, lunches and group functions
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Provided backup for Investor Relations administrative staff as required
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RESUME
CECILIA R. ROSE, Executive Assistant
Executive Assistant, JULY 2006 JUNE 2011 IMPERIAL OIL LTD. CALGARY, AB
Senior Administrative Assistant to the Manager, Production, Operations Technical
Supported Operations Technical Surface Engineering Manager: Maintained calendar, monitored email, scheduled
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meetings, made travel arrangements, organized teambuilding events and provided support as required.
Supported Engineering Forum, Upstream Development Committee & Mount Royal Junior Achievement
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Prepared Power Point presentations, weekly reports and general correspondence
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Maintained personal employee files i.e. Annual performance reviews, expat employee files, absentee reports, vacation,
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absence reporting, training and other related duties
Business Control responsibilities e.g. (reviewed expense accounts, updated organization chart monthly, complied with
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standards of Business Conduct)
Office Ergonomic Leader and coordinated Health Works assessments as required for BU
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Safety Contact & Quarterly meeting organizer
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Business Unit Planner for IT requests and IS yearly asset verification
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Processed registration for conferences, seminars, courses and general subscriptions
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Senior Administrative Assistant to the Manager, Gas Power & NGL Marketing
Managed schedules, filing, e mails, ordering stationary, travel requirements and meeting logistics
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NGL Marketing supply Price Contract Administrator, using Allegro
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Maintained and updated monthly and weekly Pricing lists, Propane & Butane database and Price Change Notification
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(purchases and sales)
Submitted shipping documents to companies and customs brokers
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Compiled and distributed weekly reports
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Processed expense statements, invoices for payments, and monitoring of payments using SAP
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Executive Assistant to the Development Executive, Mackenzie Gas Project
Responsible for providing office management and administrative support in a professional manner to the Development
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Executive, Benefits Agreements & Community Affairs Division of this special project.
Managed schedules, filing, e mails, calendars, meeting arrangements and travel requirements
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Interacted with associates i.e., Federal Government authorities and staff in the North West Territories offices, as well as
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Oil & Gas project partners
Processed expense statements, invoices for payment and monitoring of payments using SAP
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Maintained Benefits and Access Agreements, record of contacts and meetings database
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Administrative support to the northern regional staff & to the Consultation Community Affairs Manager
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Handled donations and contributions: prepared acceptance and decline correspondence
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Executive Assistant, 1998 2006 encana corporation CALGARY, AB
Executive Assistant to the Executive Vice President of Corporate Development:
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CECILIA R. ROSE, Executive Assistant
High level administrative support to the Executive Vice President of Corporate Development, Acquisitions and
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Divestitures
Managed calendars, arranged travel and meetings with internal and external associates
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Interacted closely with Corporate Finance and Corporate Development teams, as part of the strategy assessment of
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the Financial CEO, financial reporting and compliance
Executive Assistant to the President, Ecuador Region, Upstream Operations:
Reported directly to the President of the Ecuador Division. Provided comprehensive and competent administrative
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support to the Calgary office of the Ecuador Division
Performed as the Ecuador Division President’s “right hand”, maintaining excellent detail oriented organizational and
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time management skills, demonstrating ability to handle multiple priorities
Acted as liaison for, and provided administrative support to, the Vice Presidents & other management within the
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Ecuador team (Calgary and Quito offices) and the Executive Team
Assisted in planning & organizing Annual Planning and Strategy Sessions and budget preparation
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On site in the Ecuador office for better understanding of the President’s responsibilities in the Quito
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Facilitated video conference and WebEx connections with Quito office and other external companies
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Instrumental in organizing data rooms for the administrative side of the Ecuador disposition
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Executive Assistant to: Vice Presidents of Exploration & Joint Ventures, Development & New Ventures Ecuador;
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Vice President, New Ventures, Middle East & North Africa; Vice President, New Ventures, Latin America
Administrative Assistant, 1997 1998 NEXEN INC. CALGARY, AB
Administrative Assistant to the President of Colombia Region & to the Latin American Division Manager, assistance to
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personnel in the Colombia, Venezuela, & Ecuador offices
Instructed all levels of Spanish to employees of Canadian Occidental Petroleum International
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Administrative Assistant, 1995 1997 SHERRITT INTERNATIONAL CALGARY, AB
Assistant to the Operations Manager, Cuba Operations: travel bookings, AFE s, expense reports, invoice coding,
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filing, report processing and distribution
A key role in monitoring daily activity and drilling operations directly from Varadero well site
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Translated technical and general documents, contracts, reports, and correspondence (Spanish/English)
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Liaison for & provided support to the office personnel at the Varadero gas plant operation in Cuba
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Spanish Instructor, 1994 1995 AMOCO CANADA PETROLEUM COMPANY CALGARY, AB
Instructed all levels of Spanish to employees of Amoco Canada Petroleum Company Ltd.
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Bilingual Secretary, 1993 1994 DETECTOR RESOURCES MINING CO. CALGARY, AB
Instructed Spanish to President of Detector Resources Company Ltd. & performed as his personal secretary
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Administrative Assistant, 1991 1993 PANAM PAPER CORP. AREQUIPA, PERU
Highly successful in all aspects of office and production plant administrative activities, which included interpretation
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and translation of documents and foreign correspondence
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CECILIA R. ROSE, Executive Assistant
Organized, implemented, and administrated payroll distribution, plant requisitions and inventory, supplies and raw
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materials, quality assurance and production analysis
Bilingual Administrative Assistant, 1988 1990 DIVERSE INDUSTRIES AREQUIPA, PERU
Hispano Peruana (Heavy machinery agricultural tractor Dealer) General Manager s Assistant
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Denegri & Romaña (Home & Auto Insurance Company): General Management’s Assistant
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Negotiation Alimentaria S.A. (Food Processing Organization): Sales and Customer Service Assistant
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CARSA (Retailer of electrical appliances): Marketing, HR, Procurement, Sales and Logistics Assistant
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North American Peruvian Cultural Language Institute: Bilingual Finance Secretary
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Distribuidora San Marcos (Manufacturer of home cleaning products): Sales Secretary
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D’onofrio S.A. (Ice Cream Factory): Finance Secretary
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Education & Training
Commercial Executive Secretarial, 1985 Certificate Peruvian American Cultural Institute Peru
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BASIC Micro Computer Programming, 1986 Diploma Wang Systems Corporation Peru
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Technical Digital Data Processing,1986 Certificate Institute of Systems & Data Processing Peru
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Elementary & Secondary Education, 1982 Certificate & Diploma Nuestra Señora Del Pilar Peru
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Behavioral & Good Conduct, 1982 Certificate High School Nuestra Señora Del Pilar Peru
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Attendance & Punctuality, 1977 Diploma with Honors Nuestra Señora Del Pilar, Peru
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Advanced English Language Program, 1986 Certificate ICPNA Peru
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English Instruction as a Second Foreign Language, 1990 Certificate Peru
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Petroleum Industry in Canada,1998 Certificate Petroleum Industry Training Service AB, Canada
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The Priority Manager, 1999 Priority Management Program Certificate AB, Canada
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Annual Executive Assistant s Seminar,1998 Diploma P.A. Douglas & Associates Inc. AB, Canada
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Writing, Business Grammar & Listening Business Skills, 1998 UOC AB Canada
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Word Perfect 6.1 for Windows, 1995 Certificate Viscount Bennett Technology Studies AB, Canada
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French Language Course, 1992 Alliance Francaise Peru
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Professional Development:
Management Leadership: Commitment & Accountability Planning for a Powerful Performance Course
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Procurement of Goods and Services and Materials Product Quality Management
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Sales Management Regulatory Compliance and Reporting
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Human Resources Management Personnel and Training
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Management of Change Driving Safety Certificate, 2010, AB Canada
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Food Safety for the Workplace Certificate, 2008, Canada Cyber Security Certificate, 2010, AB Canada
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Computer Skills: Microsoft Office – XP / Graphics:
Microsoft Word 2010 Microsoft Excel 2010
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Microsoft Power Point 2010 Microsoft Outlook 2010
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SAP R2/R3 CMDS (Computer data base system)
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PDF Standard 0.8 version Lotus Notes 2010
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Microsoft Project – Level 1 Microsoft Access 2010
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Microsoft Filenet (Data Base) Microsoft Cendec (database)
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Microsoft Visio 6.0 Corel Draw 11
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OmniPage Pro V12 Adobe Acrobat Reader 8.0 & PhotoDeluxe
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Microsoft Document Imaging Microsoft Document Scanning
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Nero CD Burning Microsoft Photo Editor
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JDEdwards Level 1 Costpick Database
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Allegro Database Oracle Database
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EPSS (Electronic Performance Invoice Support System) Sunji Utility Net (invoice tracking system)
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TOTS (Tracking of time on line system) Concur (Visa/Expense on line system)
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Blackberry Use and personal security training WebEx & Video Conferencing training
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Select Survey Net (on line tool training) Live Link Filing Database on line training
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Languages skills:
Fluent in English & Spanish Portuguese some understanding
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Spanish mother tongue Italian some understanding
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French some understanding
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