Executive Assistant

STEPHANIE A. McCLURE

*** ***** ****, ********, ** 07094 201-***-**** *******@***.***

SUMMARY OF QUALIFICATIONS

Highly organized and detail-oriented Executive Assistant with over 25 years’ experience

providing thorough and skillful administrative support to senior executives.

Extensive experience in communicating and interacting with others, emphasizing a

warm, inclusive attitude effective in successful customer relations.

Independent and self-motivated with the ability to prioritize in meeting impending

deadlines with a focus on quality.

Accomplished researcher and writer. Computer skills include Microsoft Word, Excel,

Power Point.

Proficiency in Spanish, some French and Italian.

PROFESSIONAL EXPERIENCE

1989-2014

Executive Assistant/Office Manager, Office of Entrepreneurial Business Executive, NYC

Handled all aspects of running an efficient office for an executive whose responsibilities

have included numerous directorships of major multinational corporations, including

bookkeeping, bill paying, quarterly and annual tax reporting, and ordering supplies.

Drafted correspondence for the executive and promptly responded to all emails.

Communicated with corporate secretaries where the executive served as a member of the

board of directors.

Updated travel and meeting calendar for the executive; scheduled meetings and

conference calls; reserved business and personal domestic and foreign travel

arrangements.

Prepared and submitted expense reports.

Maintained all files, both electronic and paper.

1986-1988

Executive Secretary to CEO and Chairman of the Board, Sterling Drug Inc., NYC

Responsible for all activities in support of the CEO and Chairman of a Fortune 150

company including regular communication with all corporate departments.

Maintained the calendar, and prepared CEO for all meetings, conferences, and trips.

Anticipated, planned, and supervised all travel arrangements for the CEO, including

public and private carriers, and coordinated ground transportation.

Greeted and welcomed all visitors expected for meetings with the CEO.

Screened calls, processed all incoming mail, and forwarded same to appropriate

departments for handling and follow-up.

Maintained conference rooms, as well as the office of the CEO.

1981-1985

Executive Secretary to SVP Finance and CFO, Sterling Drug Inc.

Fielded calls from financial analysts during periods of high and low stock trading;

screened all calls for the CFO.

Assisted in planning and organizing off-site financial management conferences, including

reserving hotel rooms, conference rooms, banquet rooms, and travel arrangements for all

domestic and foreign attendees.

Stephanie A. McClure Page 2

Reserved banquet and meeting rooms for periodic financial analyst gatherings. Informed

the CFO of expected attendees; prepared, and distributed analyst name badges.

Calculated salary forecast for entire finance department while maintaining extreme

confidentiality.

Organized staff meetings for the CFO; assisted in maintaining calendar and schedule.

Anticipated upcoming travel; booked all selected travel arrangements.

Prepared all correspondence sent from the desk of the CFO.

MUSEUM EXPERIENCE

2007-Present

Docent, The Hispanic Society of America, NYC

Conduct tours of the collection for visiting groups, tailoring each tour to the particular

interest or age level of the group.

2009-2010

Sales Assistant, American Museum of Natural History, NYC

Welcomed all visitors and assisted with any inquiries regarding the museum,

merchandise, or museum programs.

Arranged merchandise for display and sale while maintaining a neat and orderly shop.

Obtained cash bag from cashier; opened registers, rang sales, wrapped, packed, and

bagged merchandise for customers.

2008

Assistant Curator, The Bertha and Karl Leubsdorf Gallery, Hunter College, NYC

Assisted in curating an exhibition of Islamic objects from the collection of the

Metropolitan Museum of Art (For Catalogue, see Publications).

EDUCATION

2008

M.A. Art History (summa cum laude), Hunter College of the City University of New York, NYC.

2004

B.A. Art History (summa cum laude), School of Continuing and Professional Studies (McGhee)

New York University, NYC. Inducted into Alpha Sigma Lambda, 2002.

PUBLICATIONS

“An Islamic Metalwork Pomander in the Metropolitan Museum of Art, New York.” The

Burlington Magazine, CLII, No. 1300 (July 2011), 444-446.

Three entries in “Re-Orientations, Islamic Art and the West in the Eighteenth and Nineteenth

Centuries,” Catalogue of an exhibition at the Bertha and Karl Leubsdorf Gallery, Hunter College,

2008: pl.33, p. 96; pl. 37, p. 104; pl. 38, p. 106.

PUBLIC LECTURES

Keynote Speaker, Alpha Sigma Lambda Induction Ceremony, SCPS, New York University,

Power Point Presentation on “Luisa Roldán at The Hispanic Society of America,” April 2011.

“Luisa Roldán, Sculptor to the King,” in association with The Hispanic Society of America.

Presentation for Women’s History Month, Harlem Meer Social Hour, Charles A. Dana Discovery

Center, Central Park, NYC, March 2009.

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