Human Resources Administrative Assistant

KELLYE SPEAR

• **** Turnberry Place • Lithonia GA 30038 • Cell: 678-***-**** • Email:

***********@*****.***

Qualifications Summary

Extremely organized, detail oriented and focused professional with extensive experience in human resources

administration, record managements, administrative support, and information systems for large and complex

institutions.

Key Competencies

• Effective Leader • Working Knowledge of Medical Terminology

• Records Management • Proficient in Microsoft Programs

• Strong Attention to Detail • Strong Analytical and Decision Making

• Able to interface with Department Leaders • Project Management/Implementation skills

Technical Skills

• Microsoft Applications • Oracle

• ADP • Taleo

• E-Verify • 10000 KPH

• People Soft • 80 WPM

Professional Experience

Records Coordinator II-HRIS, Georgia State University, Atlanta GA Aug 2013-Present

Establishes and maintains a large filing system for various budgetary and personnel related forms and

records.

Performs customer services functions by answering employee requests and questions

Verifies I-9 documentation and maintains current files using E-Verify

Assists HR Director with various research projects

Perform Queries in PeopleSoft database

Assists with the preparation of crystal reports

Verifies information contained in the records system for legitimate requests for such information

Serves as primary backup in setting up individuals, new hires, and rehires in Human Resources

Information Systems (HRIS)

Assists with the production of campus directory and other data requirements

Establishes employee benefits through ADP

Advises department members on proper procedures and policies to ensure proper requirements are met

Review files, records and other documents to obtain information to respond to request

Type, format, proofread and edit correspondence and other documents using Microsoft

Procure and ensure office supplies are available for HR staff

Supervises student assistants and assign duties

Maintains and archives all records on file

Process confidential information and performance evaluations

Communicates procedures to department managers and supervisors

Collaborates with legal affairs to produce vital records during litigation

Coordinating between departments and operating units in resolving day-to-day administrative and

operational problems

Administrative Assistant-HRIS, Georgia State University, Atlanta GA July 2011-Aug 2013

Assisting with all aspects of administrative management, directory maintenance, logistics, equipment

inventory and storage

Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing for suppliers and

submitting invoices

Coordinating between departments and operating units in resolving day-to-day administrative and

operational problems

Scheduling and coordinating meetings

Preparing business correspondence using Microsoft Office and Excel

Sending faxes

Managing files

Research

Performing multifaceted general office support

Organizes general mailings

Handles all incoming mail

Responds to telephones and written inquiries on a daily basis

Student Assistant/Clerical-HRIS, Georgia State University, Atlanta GA Aug 2008-July 2011

Preparing business correspondence using Microsoft Office and Excel

Sending faxes

Managing files

Research

Performing multifaceted general office support

Maintained employee personnel files

Made necessary copies of pertinent documents

Perform general office duties as needed

Education

Bachelors of Science in Biology/Chemistry Spring 2011

Georgia State University, Atlanta GA

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