Management Manager

LEO ATKINSON

Mobile: +91-988**-*****; Email: ***********@*****.***

Facilities Management ~ Vendor Management ~ Infrastructure Management ~

Project Management, Budgeting and Forecasting ~ Statutory ~ Operations ~

General Administration

OBJECTIVE:

In quest of senior level positions in General

Administration, Facilities Management and

Infrastructure Management with a high growth-

driven organisation.

HIGHLIGHTS OF EXPERIENCE:

o A judicious leader with corporate experience

in Operations Management, General

Administration, Facilities Management,

Project Management and Team Management with

Vendor Management Relationship and systems &

networking functions.

o Deftness in directing General Administration

& Facilities activities encompassing, Soft

Services, Engineering Services, Cafeteria

Management, Transport Management, Travel

facilitation, mailing and basic facilities

to staff members, and maintenance of all

utility equipment and Security in the

facility.

o Adroit in the formulation of plans,

procedures and standards governing the

running of organization's premises and

facilities, and ensuring cost effectiveness

in all functions through budgetary control.

o Responsible for planning, prepare and

execute infrastructure building and

operational projects.

o Responsible for selection and appointment of

Functional Vendors, Project Consultants,

Architects, Contractors and related Service

vendors

o Highly resourceful and proficient in

providing timely and cost-effective

solutions.

o Experience in liaising with vendors for

negotiating on AMC terms as well as for

preventive maintenance of electro mechanical

and various equipment.

o A skilled communicator with honed

relationship management, people management,

coordination, negotiation and convincing

skills.

o Comprehensive understanding of networking

concepts pertaining to Networking, security,

IT communication, with high level of

proficiency in analyzing information system

needs, evaluating end-user requirements,

migrating and upgrading information systems,

and troubleshooting for complex information

systems management.

TRAININGS:

o Workshop on Soft Skills Communication,

Presentation and Teambuilding, Time

Management and Vendor Management

o 3 day course on QMS, QMP & internal

auditing.

o Undergone basic Japanese communication

Training.

AREAS OF EXPERTISE:

Operations Management:

o Formulating and implementing policies, procedures and standards for

improving the functioning of the organization, and ensuring optimal

efficiency and cost effectiveness.

o Making and governing financial plans and budgets and accruals for the

upkeep of the organization's premises & providing basic facilities to the

staff members.

o Ensuring strict implementation of statutory compliances in the handling

and remuneration of contract staff.

o Maintaining cost-effectiveness of all operations through negotiations

with vendors, sticking to defined project schedules & identifying

alternate cost-cutting measures.

o Manage purchase orders and Invoice processing with tracking reports.

o Plan and propagate Business Continuity Plans for various actions.

Vendor Administration:

o Identifying and appointing vendors after qualifying them on pre-defined

parameters of service delivery, rates, lead times for service delivery

and quality.

o Extending support to the proposal team during procurement, as well as

controlling the organization-wide procurement activities (within

budgetary allocations).

o Vendor negotiations and relation building.

General Administrative Services:

o Manage to coordinate the entire administrative machinery exercising

prudence and accomplishing the target diligently which include

establishment, reorganization and centralization of General

Administrative Services like purchase department, general administration,

Logistics, facility management, hospitality services, establishment of

travel desk and other support services like implementation of ISO and

ISMS 27001 process.

o Experience in establishing a team of competent and service oriented

personnel capable of achieving the short and long-term objectives of the

function.

o Managed vendor relations by engaging with them in the "win-win" approach

of partnership.

o Continually explored avenues for outsourcing services Capex and

Administrative procurements thereby generating financial advantages

accruing from the concept of "total cost of service".

o Constantly scanned the environment to identify new opportunities and

avenues, as also tracking trends, by which the company could achieve any

fresh cost or service advantage.

o Provided decision support information to top management, as prescribed,

or as and when required.

Facilities Management:

o Maintaining compliance with standards defined for tangibles at all times.

Freezing SLAs for governing Facilities Management & Upkeep functions

inclusive of operation & maintenance of all electrical, mechanical and

communication equipment, Security systems (electronic and physical).

o Provisioning of transport and Cafeteria facilities to employees,

networking with regulatory authorities for compliance in the areas of

power supply, communications, customs procedures and policies. Following

administrative guidelines & procedures as well as suggesting

improvements.

o High experience in building and maintenance of infrastructure in various

capacities of acquiring, developing, relocating and settling office

spaces along with people and material.

o Acquisition of office premises and/or execution of premises development,

improvement and/or modification efforts

o Vendor management and outsourcing services decision resulting in

financial advantages by outsourcing couple of backend support services

and office staff.

o Manage and oversees Facilities across India operations with cost

effective measures.

PROFESSIONAL EXPERIENCE

Tata Sky Limited provides satellite television broadcasting services in

India. The company offers programming and interactive services. It provides

various channels, such as entertainment, sports, movies, music, news, and

documentaries.

Manager Facilities - South reporting to AGM - National

Responsibilities:

o Responsible for operations in southern region (Bangalore,Chennai,

Cochin, Coimbatore and Hyderabad)

o Manage and oversee all critical building operation systems like UPS, Air

Conditioner, Precession A/c at Bangalore, electrical equipment. Preparing

the SLA / AMC for these critical equipments and schedule the maintenance.

o Ensure all locations are running smoothly without any down time.

Preparation of PO's and SLA's for the southern region.

o Organising emergency evacuation and fire drill training for the southern

offices. Monitor the security activities for the southern region.

o Oversee responsibility for safeguard of company's assets, infrastructure,

information as well as the physical safety and security. Preparing

department wise authorized signatory list and keeping track of movement

of materials in and out of office. Monitoring and tracking of data tapes

from Data center to office.

o Involved in preparation and maintenance of Policy for the ISO

certification and carrying out statutory compliance audits.

o Coordinating with external agencies in case of an emergency and also with

embassy for building and external maintenance.

o Ordering HK materials and maintaining of stock register and involved in

events management.

o Maintaining all transactions of Vodafone for the southern region

(providing new sim cards, cancellation of numbers, conversions from IOIP

to COCP, billing, preparation of PO).

o Raising capex and PO, responsible for Adcock requirements from

departments in Bangalore (marketing, customer operations, IT, Sales and

Service).

o Repair and maintenance of office networking ports (Replacement of IO's,

faceplates ).

o Ensuring Organizing electrical / network requirements for the Bangalore

(Hebbal) data center and there is no down time at the server room.

Achievements:

o Accredited as Employee of the year in 2008, recipient of an additional

bonus and contribution letter for the year 2008 towards the cost savings.

Formed in 1990, MEE Mitsui Electronics Europe is a wholly owned subsidiary

of Mitsui and represents the European component in a global network of

Mitsui owned companies focusing on Information Technology solutions and

products. MEE provides software development services and process

consultancy, particularly to the automotive, aerospace, transportation,

medical, telecommunications and process industries.

Senior Executive Administration reporting to Business Development Manager

Responsibilities:

o Updating and carrying out regular follow up on KPI's and involved in

processing of bills.

o Liaison with various government sectors, guesthouse maintenance,

stationery and courier maintenance.

o Handled yearly budgeting, managing team book for internal reference.

Local liaison between Mitsui Electronics & government bodies.

o Developed travel plans and finished formalities for setting up a new unit

in Bangalore. Rendered back end support and coordination for setting up a

new unit including appropriate licenses from government bodies.

o Coordinated with the UK team for various activities.

Achievements:

o Successfully ensured the completion of establishment of all offices

within the timeline.

Makino is a global multinational company, which provides superior machines

that enhance both vertical & horizontal productivity in value chains

constantly innovating, 'our quality'. Catering primarily to the automotive

sectors by providing turnkey solutions to its high-end customers begun in

1996 as a branch of Makino Asia Singapore.

Office Administration & HR reporting to Senior Manager HR & GM Finance

Responsibilities:

Administration:

o Administrative costs include purchases of the company, costing of all

administration payments, processing of bills, housekeeping, and guest

house and security maintenance. Laisoned with various government sectors

like telephone, KIDBA. Coordinated with shop and labor department.

HR:

o Prepared the payroll for employees across India. Coordinated with various

departments in the organization and prepared the JD and monthly people

report

o Scheduled interviews and preparing the appointment letters. Coordinated

with the external agency who handled the statutory requirements for

Makino related to Labor, PF, ESI, CLRA, S&E, Factories & Boilers and

labor union.

Transportation:

o Co-ordinated with the vendor for transportation. Kept track of costing of

transportation for the payment and realize the payment in time for the

vendor.

o Ensured the proper request should be given from the employee side and

doing the routing based on the requests.

Security:

o Co-ordinated all activities of Security services and monitor on regular

basis.

o Framed guidelines and work responsibilities for security services.

Conducting fire-fighting exercises.

o Maintained various registers for incoming and outgoing materials and

educating the security staff in various safety measure activities.

o Co-ordinated with contractors for renewal of Contract before the expiry

of the contract period and monitor payment.

o Adherence to statutory requirements from the various government bodies.

Achievements:

o Appreciation letter from Makino for my support and involvement in

handling the HR department.

Facility Maintenance:

o Responsible for maintenance of the entire Makino infrastructure facility,

Housekeeping - Delegating necessary job roles/functions to the

housekeeping supervisors/staff.

o Inventory of furniture and fittings of all floors in the building was

kept and I was responsible for the maintenance of the same.

o Maintenance of the front Office area, board room, providing necessary

supports in procuring the materials required.

o Coordinated with various architects, agencies in getting the drawings,

work executed, monitoring the work in progress/schedule.

o Cleared their bills for payment. Getting the maintenance work done for

the smooth functioning of the facility without complaints and providing

the required facilities to the staff.

Achievements:

o Received appreciation in written for effective support and involvement

in handling HR department.

Administrative Executive reporting to Administration Manager

Key Highlights:

o Maintained required registers for import, export and re-export of

consignments and coordinated with the STIP & Customs department.

Responsible for front office Management.

o Coordinated with the printer for the company's printed stationers (like

Visiting cards, Purchase order, GRN's, gate pass & letter heads).

Involved in procurement of software and hardware in coordination with the

project managers / leaders / sys administrators. Managed the Security and

housekeeping.

Associate Administration reporting to Manager - Finance & Administration

Key Highlights:

o Involved in vendor management, budgeting and provided weekly cash flow to

finance and Office Maintenance.

o Scheduled AMC, Electrical, UPS and Lift.

o Responsible for budgeting, forecasting and purchases inclusive of

Preparing PO's, GRN, Coordinating with vendors.

o Co-ordinated with the travel agent for ticket bookings (International,

domestic and Visa Processing) and also various Government departments in

obtaining licenses.

Total Experience:

15 years

Permanent Address:

# 10, Gudadahalli,

V. Naganahalli Main Road,

R.T Nagar Post,

Bangalore - 560 054

Date of Birth:

8th July 1977

Professional Qualification:

Pursuing Master of Business Administration (Safety Management) - Bangalore

University.

Educational Qualification:

Bachelor of Business Administration - University of Madras, 2010

Bachelor of Commerce - Bangalore University, 1998

Currently Doing my MBA in Safety (EHS) at Bangalore University

Preferences:

Location: Bangalore / India / Abroad

Sectors: IT / Manufacturing / Retail.

Tata Sky Limited Bangalore since January 2006

Mitsui Electronics Europe Bangalore March 2005 to January 2006

Makino Machine Tool (India) Private Limited Bangalore February 2003 to

March 2005

CG - Smith Software Private Limited Bangalore November 2000 to February

2003

Ivega Corporation, Bangalore from 1998 to 2000

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