Administrative Assistant Real Estate

ANTONELLA MASSAFRA 914-***-**** (H)

** ********* **** 917-***-**** (C)

Hartsdale, New York 10530 ********@*********.***

WORK HISTORY

VARIOUS CONTRACT ASSIGNMENTS 10/2010 03/2014

Secretarial/administrative positions held throughout Westchester County and Manhattan

at Heidell, Pittoni, Murphy & Bach, LLP; Law Offices of Edward M. Eustace (in-house

counsel for Chubb Corporation); Steinberg & Cavaliere, LLP; Law Offices of

Lawrence P. Biondi; Pomerantz, Haudek Grossman & Gross LLP; and

Meister Seelig & Fein LLP.

General Duties:

Transcribe, amend, and assemble daily correspondence, reports, litigation plan and budget, summons and complaints, answers, bill of particulars, various discovery demands, subpoenas, request for judicial interventions, briefs, notices, orders, motions, affirmations, stipulations, affidavits, and spreadsheets.

E-file all pleadings as per attorneys instructions for both State and Federal Courts.

Arrange domestic and international travel logistics, including air/ground transportation, hotels, and restaurant reservations and corresponding itineraries.

Maintain and revise attorneys calendar with respect to meetings, depositions, court dates, and client appointments.

Schedule conference calls, meetings, and calendar events.

Prepare monthly client invoices working under the guidance of attorneys and accounting department, and prepare check requests for court filings and vendor invoices.

Type, edit, and finalize attorneys time sheets. Process and monitor expense reports and vendors invoice.

Heavy telephone interface with attorneys, calendar department, billing department, and courts.

O CONNOR McGUINNESS CONTE DOYLE OLESON WATSON & LOFTUS, LLP, White Plains, NY 10/2011 10/2012

Administrative Assistant to Partner and Associates of Insurance Defense Litigation/Medical Malpractice

Transcribed and prepared daily correspondence, memoranda, deposition and medical reports.

Composed and revised legal documents, including answers, bill of particulars, various discovery demands, notices, orders, motions, stipulations, affidavits, request for judicial inventions, and preliminary conferences.

Prepared check requests for court filings and vendor invoices.

Heavy telephone interface with attorneys, clients, courts, and insurance carriers, along with calendar management.

TANNENBAUM DUBIN & ROBINSON, LLP, New York, NY 07/2009 09/2010

Secretary to Managing Partner of Corporate

Typed and edited various daily correspondence, agreements, and legal documents.

Prepared correspondence independently upon attorney s request.

Created, organized, and maintained client and attorney s personal files.

Provided back up support for receptionist and other team members as needed.

McKOOL SMITH PC, New York, NY 03/2008 02/2009

Administrative Assistant to Partners and Associates of Commercial Litigation/Intellectual Property

Typed and amended diverse correspondence, pleadings, agreements, and legal documents.

Arranged domestic and international travel, including air/ground transportation and hotels. Prepared itineraries.

Organized and maintained pleading, client, and administrative files.

Prepared for trial by preparing trial notebooks, exhibits, and witness files.

Typed, edited and finalized attorneys time sheets. Processed and monitored complex expense reports.

Prepared and submitted new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter.

Managed and updated multiple complex calendars and contact information.

Ordered meals, refreshments, and equipment for in-house meetings as per attorneys requests.

Heavy telephone interface with clients and outside offices.

ANDREWS KURTH LLP, New York, NY 10/2007 01/2008 Secretary to Partners and Associate of Corporate

Typed and amended diverse correspondence, agreements, forms, and closing checklists.

Updated and maintained corporate books, calendars, contact information, and client files.

Typed and finalized attorneys time sheets and expense reports. Prepared and finalized monthly client invoices.

Heavy calendar management. Arranged travel. Answered phones.

PRYOR CASHMAN LLP, New York, NY 09/1990 10/2007

Secretary/Floater 06/2003 - 10/2007

Provided interim legal secretarial support to partners and associates in Litigation, Corporate, Real Estate, ERISA, Trust and Estates, Bankruptcy, Banking, and Entertainment.

Typed and amended various correspondence, pleadings, agreements, legal documents, forms, and contracts.

Prepared and finalized attorneys time sheets and expense reports. Reviewed and distributed monthly drafts and final client bills.

Created and maintained client, pleading and administrative files.

Properly coded invoices for payment and requested checks for court filings and vendor invoices.

Calendar management. Arranged travel. Scheduled meetings. Answered phones.

Secretary to Partners and Associates of Corporate/Litigation 01/1994 - 06/2003

Transcribed and amended all daily correspondence, pleadings, legal documents, agreements, and forms.

Entered and edited attorneys time sheets and expense reports.

Prepared monthly client bills working under the guidance of attorneys and accounting department.

Maintained and organized all minute books, CCH books, client, administrative and pleading files.

Coordinated and arranged meetings and outside travel. Calendar management. Answered phones.

Secretary to Partner and Associate of Litigation/Real Estate 09/1990 - 12/1993

Transcribed and amended general correspondence, pleadings, agreements, forms, contracts of sale, and closing statements.

Created and maintained all client, administrative, and pleading files.

Organized and assembled closing statements and binders.

Entered and edited attorneys time sheets and expense reports. Prepared and distributed monthly client bills. Answered phones.

EDUCATION

KATHARINE GIBBS SCHOOL, New York, NY

Two-year Secretarial Arts Program

Associate Degree 1984

SKILLS

75 w.p.m., Dictaphone/EScribe (Digital Transcribing), Windows 7, Internet Explorer, Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, Electronic Court Filing (ECF), Citrix, Hummingbird (DM5), iManage, Worldox, Pacer, Rainmaker, Elite, Carpe Diem, Adobe Reader, Xerox Copier/Scanner, Track Changes, DeltaView, and Meeting Room Manager.

LANGUAGE

Conversationally fluent in Italian.

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