Executive Assistant Manager
Resume:
E llen E. Shymansky
White Plains, Ma ryland 20695
**********@*****.***
Summary:
Independent, creative, motivated self-starter with excellent attendance record, strong
organizational, computer and wri ting skills, ready to engage in new challenges and endeavors
Reliable quality administrative and secretarial support in government affairs, business corporate,
real estate/transactional, corporate lit igation, office management
Abili ty to exercise diplomacy, excellent judgment and f lexibili ty
Native German (Read, Write, Speak), Certified Escort In terpreter, Department of State
Hunt Development Group (Washington, D.C.) 2010 to present
( $72k per annum)
Office Manager/Executive Assistant to Senior Executive Vice President
Support senior EVP with regard to t ravel, meeting arrangements, etc. Attend conferences,
symposiums and committee hearings on Capitol Hill for the purpose of broadening contract base.
I nteract with members of various Boards as well as Congressional and Senatorial staffers, etc. on
behalf of EVP. Maintain calendar and coordinate planning sessions and meetings.
Plan and organize events, Board meetings, etc., including catering arrangements and t ravel
logistics for all participants. Manage expense reports and vendor payments through accounting
system. Maintain office technology, office/kitchen inventory, conference room.
Prepare, edit, and finalize PowerPoint presentation and various correspondences for EVP. Attend
t rade shows, seminars and government exhibits. Assist with preparation of Requests for Proposal.
Coordinate EVP’s schedule to meet other team members’ demands. Prepare documentation
support for EVP and SVP in connection with proposal submissions, internal and external
committee meetings. Add contacts in SalesForce and prepare reports accordingly.
Prepare and submit to Payroll t imesheets (Kronos) for all employees. Maintain Access database for
vendors and contracts for individual military properties. Manage relationship with property
managers, landlord, consultants, vendors and building engineers regarding respective issues.
P rovide HR support when necessary. Prepare expense reports and reconcile with credit card
s tatements.
Oversaw completion of office construction/furniture and appliance installation. Process vendor
i nvoices. Prepare detailed files on all invoicing and correspondence. Conduct research on new
p rospective projects and/or business opportunities.
Gray Schmitz LLP (Washington, D.C.) 2009 to
2010 ($78k per annum)
Executive Assistant to Managing Partner (Joined Sr. Partner who formerly worked at Mayer
B rown LLP at his newly established fi rm of Gray Schmitz LLP)
Right hand to managing partner in connection with establishing newly formed law office (Gray &
Schmitz L LP). Assist with office management, research, client base development in US and
abroad. Prepare it ineraries for domestic and international t ravel.
Ar range for meetings with prospective high-level clients domestically and internationally and
Congressional and Senatorial staffers. In teract with members of numerous Boards.
Translate documents from English to German and vice versa. Monitor political developments to
gauge new client venues. Perform Lexis/Nexis research as required. Supervise one intern and
assist office manager with payroll, supply purchases, and daily tasks. Manage t ime entries and
i nvoice processing.
Liaison with regard to lobbying efforts on behalf of US and international clients on Capitol Hill
and at the White House. Ar range for meetings and conference calls. Maintained high level of
confidentiality. Perform billing, legal secretarial work, and various research projects. Responsible
for management of case room and pleading files in connection with major cases/trials.
Mayer Brown LLP (Washington, D.C.) 2005 to
2009($75k per annum)
Executive Assistant to Senior Partner (Government Affairs)
Ar range for meetings with prospective high-level clients domestically and internationally and
Congressional and Senatorial staffers. In teract with directors/members of numerous Boards.
Translate documents from English to German and vice versa. Monitor political developments to
gauge new client venues. Perform Lexis/Nexis research as required. Supervise one intern and
assist office manager with payroll, supply purchases, and daily tasks. Manage t ime entries and
i nvoice processing.
Liaison with regard to lobbying efforts on behalf of US and international clients on Capitol Hill
and at the White House. Ar range for meetings and conference calls. Maintained high level of
confidentiality. Perform billing, legal secretarial work, and various research projects. Responsible
for management of case room and pleading files in connection with major cases/trials.
Weil, Gotshal & Manges, LLP (Washington, D.C.)
2004 to 2005
Executive Assistant to Managing Partner (Bank ruptcy/Environmental Litigation)
Manage business and personal schedule. Handle highly confidential information. Coordinate
extensive complex t ravel (domestic/international), conference it ineraries, client meetings as well as
personal activities with regard to partner’s involvement in business development, charitable
organizations and commit tee memberships. In teract with Board members. Time entry and invoice
p rocessing.
Hunton & Williams LLP (Washington, D.C.)
2001 to 2004
Legal Executive Assistant (Corporate Finance/Tax/Government Affairs)
Prepare lobbying reports, lobbying registrations. Monitor fi rm’s lobbying budget and request check
payments for Congressional and/or Senatorial fundraisers. Prepare IRS (Section 29) filings,
Requests for Proposal, pre-closing and closing of bond deals with clients nationwide. Created and
edited Official Statements, counsel’s opinion, compile closing t ranscripts and all related
correspondence. Performed t ime entries and invoice processing. Prepare i tineraries for domestic
and international t ravel.
Verner Liipfert Bernhard McPherson & H and, Chartered (Washington, D.C.)
1998 to 2001
Legal Assistant (Corporate Finance/Tax/Government Affai rs)
Member of the Government Affairs Group and Corporate Finance Group assisting one shareholder
and six associates with registering and filing lobbying activities on Capitol H ill, preparation of
Requests for Proposal, pre-closing and closing of corporate finance deals primarily with European
a irlines.
Patton Boggs, LLP (Washington, D.C.)
1997 to 1998
Legal Executive Assistant/Interpreter (Corporate Finance/Government Affairs)
Support three equity partners, one associate and one foreign counsel regarding day-to-day
requirements such as schedule maintenance, t ravel arrangements, time charges, expense report
p rocessing, client billing, document revision and preparation, filing, file maintenance, and In ternet
document research.
Assist senior partner with establishing new client base in Germany.
E mbassy of the Federal Republic of Germany (Washington, D.C.)
1992 to 1997
Office manager/Interpreter/Executive Assistant to the Chief of Protocol
Prepare, coordinate, arrange, and direct various functions and events hosted by the German
A mbassador in accordance with rules/regulations of diplomatic protocol.
Maintained Ambassador’s calendar/daily agenda. Coordinate t ravel (domestic/international),
meetings, etc. with contacts at the U.S. Department of State, and other government agencies.
Office manager/executive assistant/interpreter to the Liaison Office, German Federal Criminal
Police (Bundeskriminalamt). Responsible for the t ranslation of warrants for arrest, documents
related to criminal investigations. Compile references and research data for reports and briefings.
Develop and maintain database on all cases and other office documents.
1st A rmored Division/USAREUR – Ansbach/Germany
1982 to 1988
I nterpreter
Head interpreter for the Department of Engineering and Housing as well as the Staff Judge
A dvocate’s Corps (trial/court mart ial interpretation and wri t ten t ranslations of court documents
E nglish to German and vice versa)
E ducation:
Simon-Marius Gymnasium (secondary school), Gunzenhausen/Germany. Associate’s Degree
(English/French). German Escort In terpreter/Translator (certified by U.S. Department of State October
1997). German Language Instructor, Berlitz Language School. Public Notary for the Distr ict of
Columbia.
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