Project Administrative Assistant

Maralee Nielsen

Address: **** ****** ***., #***, *** Jose, CA 95118

Phone: 408-***-****

Email: *******.*******@*****.***

SUMMARY OF QUALIFICATIONS:

• 16 years of Administrative and Coordinator Experience

• Dependable, honest, accomplished, respected, and self motivated

• Experienced in multiple areas Administrative and Coordinator tasks

• Strong ability to multi-task on various projects, as well as work under pressure with challenging deadlines

• Proven track record of performing under little or no supervision

• Proficient at communicating with people from all levels of professions and backgrounds

• Managing all Management Calendars

• Proficient using PC/laptops with Windows XP/2003, Microsoft Office Suite (Word, Excel, PowerPoint,

Outlook, MS Project), and various proprietary database applications

EMPLOYMENT HISTORY:

Sony Corporation of America (contract position) 11/13 to

present

• Executive Assistant

• Supporting Sr. VP SCA Life Electronics / CEO SBT

• Business Expenses

• Travel

• Itineraries

• Monthly and Quarterly Financial Reports

• Support (5) Sales Reps.

• Expense Reports

• Office Manager

Johnson Controls (contract position) 6/13-

8/13

Business Systems Operations Specialist

• Revenue Recognition

• Change Orders and Claims

• Re-estimates

• Scheduling and Reviewing Labor, Finalizing the Schedule

• Adjusting Project Dates and Entering Notes, Updating the Cost Schedule

• Scheduling Project Cost and Assessment, Site Coordination

• Interpreting a Contract for Systems

• Billing

• Determining Customer Billing Requirements

• Creating a Bill for a Controls or Security & Fire Contract, Modifying a Bill

• Billing for Retention, Underbillings

• Issuing a Customer Credit, Booking a Consolidated Contract

• Cost Management

• Notified consumers that were affected with the project

San Jose Water Co. 2005 –

2012

Construction Coordinator

• Successfully coordinated all Construction Billing, matching all pull tags and associated billing

• Handled up to 35 projects at one time

• Maintained, and updated all documented project status spreadsheets in excel

• Consistently exceeded in all Construction Billing and all Pre-Construction meetings

• Strong ability to establish trusting relationships with executives, directors, managers, Contractors

• Prepared and submitted clear, concise, and well organized project documentation and written reports

• Scheduled all Supervisors, Contractors, Engineers and Managers meeting as well as travel

• Successfully worked on numerous central office projects

• Organized and managed a weekly Facilities reports

• Supported (4) Construction Supervisors, along with the Manager of Construction

• Paying and keeping detailed records of all billing for the project

• Schedule and attend all meetings with Contractors, Construction Supervisors, and Engineer

• Worked closely with the Engineers and contractor, along with all permit holders

• Notified the Fire Department with the information on hydrants that were affected

• Kept a detailed punch list from start to finish, matching the plat map with the Contractors as built, billing, and

any differences or additions to the project

• Meeting all Guidelines and Procedures for each project

• Worked with various Inspectors

Marina Coast Water, Ca 2003 –

2005

Executive Administrative Assistant to the General Deputy / District Engineer

• Supported (3) Engineers, Water Conservationist

• Prepared and submitted clear, concise, and well organized project documentation and written reports

• Prepared Proposal and Bids for new jobs

• Worked closely with the Engineers and contractor, along with all permit holders

• Meeting all Guidelines and Procedures for each project

• Adjusting Project Dates and Entering Notes, Updating the Cost Schedule

IBM / Hitachi

1998 – 2003

Administrative Assistant

• Billing

• Administrative organizational skills utilizing MS word and organizing paperwork

• Determining Customer Billing Requirements

• Travel

• Expense Reports

TRAINING/PROFESSIONAL DEVELOPMENT:

San Jose City College:

Certificate in Conflict in the Workplace

Certificate in Business Writing

Certificate in Labor Law

Certification in Administrative Coordination

Excel

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