Administrative Assistant Manager

Glenda Smithson Rich

** ********* ******, ***. ***

Montclair, NJ 07042

973-***-**** (H)

973-***-**** (C)

*********@*********.***

Skills

Microsoft Office Suite, effective verbal and written communication skills, exceptional time

management and problem solving skills, records management, dictation transcription,

excellent telephone, organizational and decision making skills.

Certification

Notary Public, New Jersey (expires September 10, 2018)

Experience

Lowenstein Sandler, LLP Roseland, NJ

July 2012 November 2013

Executive Assistant

Provided executive level support to the Chair of the Pro Bono Committee and Pro Bono and

community Service Supervisor.

Coordinated department calendar, travel arrangements and scheduled meetings.

Coordinated and attended department meetings, assisted with the distribution of meeting

materials and agendas.

Attended weekly administrative meetings with the Chair and Pro Bono Community Service

Supervisor.

Served as contact person for internal questions regarding pro bono matters and procedures.

Drafted replies to pro bono representation request letters.

Reviewed incoming client/matter intakes and pro bono intake requests for accuracy.

Assisted with department events including maintaining RSVP lists, sending invitations,

maintaining a database of invitees and respondents.

Corresponded as necessary with nonprofit partner organizations.

Page 1

Administrative Assistant

Organized and maintained department files.

Processed all charitable contributions and event sponsorships including preparing check

requests, obtaining and submitting ad specifications, tracking event attendees and updating

the department budget.

Sweeney Lev, LLC Montclair, NJ

November 2006 July 2012

Administrative Assistant/Office Manager

Responsible for the drafting, editing and preparation of various legal documents,

maintaining files, composing correspondence/reports for attorney’s signature, prepared and

filed communications to the Court, other attorneys and clients and provided follow up on

such correspondence.

Maintained daily, monthly and yearly schedules and deadlines for attorneys. Arranged

meetings, appointments and educational seminars. Made travel arrangements as necessary.

Prepared meeting agendas.

Input attorney time/billing. Edited as necessary.

Prepared client billing and collection letters as necessary.

Screened calls, provided back up materials for return calls, routed calls to appropriate

parties and handled all telephone inquiries within my capacity.

Dr. Alvin Bell, Montclair, NJ

September 2004 November 2006

Medical Receptionist/Administrative Assistant

Scheduled patient appointments.

Handled heavy call volume.

Maintained physicians schedule/calendar.

Maintained patient files.

Prepared and mailed correspondence regarding visits to patients physicians.

Prepared billing; corresponded with insurance companies regarding payment.

Took in daily mail and filed/distributed as necessary.

Corresponded with hospitals, dialysis facilities and physicians offices to retrieve necessary

medical information.

Education

Rutgers University, 1983 1985 completed four semesters of coursework in English.

Page 2

Administrative Assistant

Contact this candidate