Administrative Assistant Process
Resume:
Sheila Jarmon
**** ********** *****, *******, ***** 77053
Work history:
• Administrative Assistant - 12/2013- Present - Aable Starting Point - Houston, TX
• Part time Accounting Clerk – 2013 to Present – Aable BB – Houston, TX
• Executive Administrative Assistant - 06/2007 to 06/2013 – Community of the Streets Outreach - Houston,
TX
• Education: Associates of Applied Science-Business Management - 2009-2011
• Software Skills: Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint & Microsoft
Outlook,
• Accounting Software Skills: QuickBooks & Peachtree
Work experience:
• Accounts payable
Date stamp the Invoice received
Review the invoices for overages/last payment verification/discrepancies
Input/Enter the invoice information into the system
Process the invoice for payment
Run the check/Cut the check
Get managers approval/signature on the check
Staple the invoice and check stub together and file accordingly
Send the payment
Set a reminder for the next invoice due date in the system
• Accounts Receivables
Date stamp the payment received
Review the invoice and verify the information
Input/Enter invoices into the system
Apply the payment to the correct PO, Invoices, etc.
Process each payment for deposit
Process bank deposits daily
6 different banks
• Accounting Reports & Statements experience
Run end of the month reports
Profit & Loss Statements
Bank Reconciliations for 6 different bank accounts
Process statements monthly
Process & Run Balance Sheets monthly
• Payroll
Review and correct time in the system
Process deductions for each employee
Process bonuses for each employee
Process & Cut Payroll Checks
Get managers approval/signature on the payroll checks
Process direct deposits for employees
• Executive Administrative
Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls,
delinquency reports, move-in/move-outs, etc.).
Ensure current resident files are properly maintained.
Ensure all administrative paperwork is accurate, complete and submitted on a timely basis.
Address resident concerns and requests on timely basis to ensure resident satisfaction with
management.
Consistently implement policies of the community.
Composed and edit correspondence and memoranda from dictation, verbal direction and from
knowledge of policies of established departments/divisions; prepare, transcribe, compose, type, edit
and distribute agendas and minutes of numerous meetings.
Coordinate with various staff for operational support activities of the unit; serve as a liaison
between departments and operating units in the resolution of day-to-day administrative and
operational problems.
Schedule and coordinate meetings, interviews, appointments, events and other similar activities for
Executive Director.
Contact this candidate