Administrative Assistant Executive

Pina Ciruolo

*** **** **** ******, **********, NY 11721

Cell: 631-***-****

********@*******.***

PROFILE

Highly accomplished administrative coordinator with a background in diverse industries.

Recognized for excellent organization skills and attention to detail. Possesses unique

combination of strong administrative and technical capabilities. Known as a team player who

gets the job done. Areas of expertise:

• •

Meeting Scheduling Microsoft Office

• •

Travel Arrangements Event Planning

• •

Expenses Invoicing

• •

Oracle Purchasing System MS Outlook

• •

E-time Time Management

PROFESSIONAL EXPERIENCE

Cablevision Systems Corp., Woodbury NY 7/2001 to 8/2013

Executive Assistant to SVP

• Scheduled, prioritized and confirmed daily itinerary including detailed administrative support

• Organized all internal department meetings, scheduled all outside vendor meetings

• Coordinated all conference calls and webinars

• Coordinated complete detailed travel itinerary

• Processed T&E’s for SVP and department employees

• Managed multiple projects simultaneously, ability to research and effectively present information

• Coordinated and ordered wireless devices to develop the Cablevision apps

• Ordered and tracked 110 mobile devices needed for testing of the apps

• Managed the Oracle purchasing system in addition to order inventory tracking within Oracle

• Documented and distributed monthly detailed web statistic reports for Executive Staff

• Documented and tracked internet domain names for entire company

• Coordinated with all departments within Cablevision for renewals of domains

• Processed payments for domain names through Amex

• Utilized MS Excel in documenting spreadsheets of all departmental invoices

• Tracked Statements of Work to ensure payment of consultants

• Tracked and ordered departmental office supplies and additional equipment

Young & Rubicam Inc., New York, NY 5/98– 6/2001

Executive Assistant to Executive Vice President

• Scheduled and prioritized daily itinerary for EVP of Strategy & Technology.

• Arranged yearly Global IT meeting with Y&R Employees from around the world.

• Traveled to England to ensure the smooth running of the Global IT meeting.

• Scheduled hotels, meals, conference facilities and transportation for 35 people

• Coordinated all meetings, conference calls and travel needed for EVP.

• Coordinated and scheduled yearly Holiday gatherings for 200 plus employees

• Scheduled extensive travel arrangements and itineraries

• Recorded and processed minutes for weekly status meetings

• Coded and submitted all invoices for payment and documented with Excel

Sony Music Entertainment Inc., New York, NY 4/89 to 5/98

Executive Assistant to the Senior Vice President of MIS

• Daily planning and organizing for the SVP

• Schedule and maintain calendar

• Coordinate weekly conference calls overseas

• Scheduled and coordinated travel arrangements providing detailed trip itinerary

• Processed T&E receipts to ensure proper payment of expenditures for extensive travel overseas

• Kept SVP informed via email and messages

• Retained invoice logs and insured status reports were submitted on time

• Reviewed and approved the accuracy of gratis requests for 200 employees

• Revised PowerPoint presentations for additional VP

• Assumed additional coverage responsibilities for MIS EVP.

Administrative Assistant to Vice President of MIS Data Center

• Provided administrative support for VP of Data Center

• Retained detailed attendance records for 120 employees and processed weekly timesheets

• Coordinated yearly company gatherings and holiday events for 120 employees

• Served as back-up for the System Manager for System 75 telephone systems

• Scheduled, organized and coordinated all travel arrangements with detailed trip itinerary

• Processed T&E receipts ensuring proper payment of expenditures

COMPUTER SKILLS

Microsoft Office, Microsoft Outlook, E-time, Oracle Purchasing System, Internet Proficiency

EDUCATION

Associate in Applied Science Degree (A.A.S.), Major: Secretarial Science

Continuing Education: Adelphi University (ABLE Program), Garden City, NY 11530

Major: Marketing

References available upon Request

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