Administrative Assistant Accounts Payable

Letina A. Smith

P.O. Box ***, New York, NY *****

347-***-**** (cell)

Email address: ********@*****.***

OBJECTIVE

OBJECTIVE: To obtain an Administrative Assistant position with a company

that will allow me to fully utilize my communication,

organizational, and problem solving skills.

WORK EXPERIENCE

Housing Works, Inc. September

2010 - July 2013

New York, NY

Administrative Assistant - Harm Reduction and Health Homes programs

Responsibilities include:

. Provided administrative support to Program Director and department's

case managers

. Maintained client data base

. Data entry utilizing AIDS (AIDS Institute Reporting Systems) and EI

Care

. Maintenance and reconciliation of department's budget in conjunction

with Program Director. Monitored department's expenditures

. Check Request preparation and follow up

. Prepared agenda and/or meeting minutes of department's staff meetings

. Office management duties which include: ordering, reconciling and

distribution of clients' metro cards. Petty case management. Office

equipment management, office supply ordering

Harlem United Community Aids Center, Inc. October

2004 - September 2010

New York, NY

Administrative Assistant/Scatter Site/Transitional Housing

Division/Congregate Housing

Responsibilities included:

. Primary administrative support for the Scatter Site & Transitional

Housing Departments, which included Managing Directors and Case

Managers.

. General office management and technical support. Order and kept

inventory of office supplies

. Perform all clerical work including typing, data entry, and

preparation of department's check requests, transmitting and receiving

facsimiles.

. Maintenance and upkeep of all office machines (fax, copy machine,

postage machine, etc.)

. Review and submission of staff timesheets.

. Taking and distributed minutes as needed.

. Perform data entry/reconciliation for 2 monthly MHRA reports, as well

as transmit the reports electronically.

. Keep track of department's budget, in conjunction with Managing

Director.

. Distribution and replenishment of department's petty cash and Metro

Cards.

. Monthly reconciliation of client's electricity and telephone accounts.

. Record and track client rents. As well as monthly reconciliation.

Maitri Center, Inc. July 2000 -

August 2004

Yonkers, NY

Administrative Coordinator/Assistant to the Vice President of Health

Services

Responsibilities included:

. Program attendance tracking, CACFP (Child and Adult Food Program)

grant reporting/tracking.

. Ryan White grant reporting/tracking.

. Supervision of Receptionist, Child Care Provider, and program's

Stipend Workers.

. Client incentive distribution.

. Ordering of office supplies.

. QA (Quality Assurance) meeting minutes.

. Perform all clerical work including typing, data entry, transmitting

and receiving facsimiles.

. Maintenance of employee personnel files.

. Annual staff trainings set-up.

. Travel arrangements.

. Check request submission and follow-up.

. Provide direct administrative and clerical support to the Vice

President of Health Services.

Greyston Foundation, Inc. May 1998 -

July 2000

Yonkers, NY

Junior Accountant

Responsibilities included:

. Accounts Payable

. Filing and maintenance of vendor files

. Copying and faxing

. Child Care Center's accounts receivable.

Planned Parenthood of Westchester and Rockland, Inc. (Administrative

Offices) December 1993 - August 1996

Hawthorne, New York

Administrative Assistant/Bookkeeping Assistant

Responsibilities included:

Administrative Assistant: Provided administrative and clerical support to

the Director of Finance and Bookkeeping Manager.

. Typing of correspondences, memoranda and reports.

. Prepared statistical data for agency reporting.

. Archiving: Arranged identification of material for archiving, delivery

to archives and retrieval as requested.

. Ordered office and janitorial supplies for administrative offices.

. Maintained inventory of office/janitorial supplies.

. Medicaid Billing:

. Prepared computerized billing to New York State from data collected

from 9 centers.

. Electronically transmitted data to NYS for payment.

Accounts Payable: Prepared vouchers/invoices for cost distribution for

approval by Department Heads.

. Entered vouchers into computer system (ADP 32 system) for Accounts

Payable.

. Mailed checks and maintained Accounts Payable paid files.

. Closed out computer end of month (A/P) for 9 of Planned Parenthood

centers.

SKILLS

Microsoft Word, Excel, PowerPoint, Access, Adobe Acrobat Reader, Outlook

Express, Internet, FundEz Accounting Software, AIRS (AIDS Institute

Reporting Systems), Tenant Pro, ADP 32 Systems (Accounts Payable), Typing

60 wpm, Sales Force, EI Care

EDUCATION

Career Blazers School of Business, White Plains, New York

PC Professional Program

Certificate of Completion

January 1988 - September 1988

Charles E. Gorton High School, Yonkers, New York

Academic/Business Courses

Academic Diploma

September 1984 - June 1987

REFERENCES: Available Upon Request.

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