Administrative Assistant Real Estate

Melanie Alexander

**** *********, #***, *******, ** 77071 - 832-***-**** -

***.**********@*****.***

objective

Seeking an Administrative position that will challenge my experience with an

opportunity for career growth.

qualifications

Proficient with Microsoft Office, Adobe Reader, InDesign, Eudora, Filemaker

Pro, PeopleSoft, Publisher, QuickBooks, Macintosh OS X, Lotus Notes 7,

Lawson, Epro

Ability to communicate effectively with customers and staff.

Perform multiple assignments simultaneously in a timely fashion.

Highly organized with good attention to detail and problem-solving skills.

Work well under pressure, handle heavy workloads and has a cooperative

attitude in dealing with the public and co-workers.

Experience

02/2013-02/2014 United Airlines (Temporary Assignment)

Houston, TX

Aircraft Records Regulatory Analyst

Responsible for the translating engineering documents, setting up

inspection forecasts, and ensuring world-wide sign off's.

Ensured compliance of the requirements from FAA.

Responsible for writing internal procedures for most engineering and

maintenance program requirements.

Ensured limits were set up for follow-up required inspections.

05/2012-11/2012 University of Texas, MD Anderson

Houston, TX

Administrative Assistant

Arranged travel for the Assistant Director of Development.

Entered data into a Monroe tracking system.

Mailed correspondence/answered phone calls.

Created various BOXI reports.

01/2012-05/2012 University of Texas, Health Science

Center Houston, TX

Senior Support Specialist

Reconciled bank statements for an assigned department.

Requested reimbursements.

Communicated with vendors on orders submitted.

Created requisitions and purchase orders.

07/2011-10/2011 Republic Services, Inc. (Temporary Assignment)

Houston, TX

Accounts Payable Analyst

Reconciliation of Fuelman reports and gas card purchase receipts.

Administrator for Certificate of Liability Insurance forms.

Proof operator activity sheets for approval.

Researched, keyed invoices and released for payment; monitored utility

payments.

Created requisitions/purchase orders; building vendor relationships.

05/2010-06/2011 Caterpillar Inc. (Temporary Assignment)

Peoria, IL

Inventory Records Analyst

Supported continuous logistics improvement processes.

Applied root cause analysis and corrective actions.

Audited parts racks to ensure availability.

Tracked, entered, and confirmed data used in carrying out work orders to

specific teams.

09/2008-05/2010 Wirtz Beverage Illinois

Peoria, IL

Administrative Assistant

Worked with Sales/Marketing Management to create and update all sales

reports, projects and tracking including vendor/supplier reporting,

fiscal, and showcase.

Provided monthly comp pool and incentive recaps; designed comp pool and

incentive fliers.

Oversee samples process and incentive database maintenance.

Managed discounts and input into DISC system.

07/2007-07/2008 Methodist Medical Center of Illinois

Peoria, IL

Financial Operations Representative

Prepared, reconciled, and distributed daily census reporting.

Maintained/billed non-patient account receivables and rent receivables;

collection.

Responsible for all aspects of employee travel and reconciling corporate

purchase card payment activity.

Interpreted contract terms, monitor changes in and communicate to the

department personnel.

12/2002-06/2006 The Ohio State University

Columbus, OH

Office Manager

Administrative and fiscal support and primary contact for a 15 person

staff; project coordinator.

Managed a $915K department budget and $66K in grant funds.

Coordinated activities, communications, and scheduled events, training,

meetings, and travel.

Maintained all department files, accounts, and expense reports.

Served as the Procurement Card, HR, and Payroll Administrator for the

department.

Drafted letters and correspondence; document management.

Initiated, processed, and reconciled all financial transactions which

included requisitions, purchase orders, income/expense transfers,

adjustments/accruals, journal entries.

Maintained inventory of equipment and supplies; asset and procurement

management.

Arranged travel for FTAD staff, university faculty/staff, visiting

presenters, and search candidates and processed Travel

Requests/Reimbursements.

Interviewed, hired, trained, and supervised clerical workers.

Prepared Time and Attendance records and coordinated all HR and payroll

paperwork.

Responded to inquiries about services and locations of other offices.

Education

CHAMPIONS SCHOOL OF REAL ESTATE 2014 TEXAS REAL ESTATE LICENSE

HOUSTON, TX

California State University 2000 Business

Administration Los Angeles, CA

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