Manager Administrative Assistant

** ****** ****, ******, ** ***** • Home 201-***-****, cell 201-***-**** • ******@*****.***

Catherine Easer

Objective

Energetic Administrative Assistant with over 11 years’ experience in high-level executive support roles. Organized

and professional. Committed to delivering high quality results with little supervision.

Professional Accomplishments

Planned and executed all aspects of a major office headquarter move. Developed and implemented company’s first

employee manual outlining all proper business procedures and office policies. Successfully planned and executed

corporate meetings, lunches and special events for large groups. Coordinated all department functions, and travel.

Highlights

Microsoft Office proficiency

Meticulous attention to detail

Results-oriented

Self-directed

Professional and mature

Strong problem solver

Human resource management

Experience

April 2007 – Current Ridgewood YMCA Ridgewood, NJ

Finance Manager

Manage accounting operations, accounting close, account reporting and reconciliations. Perform debit, credit and total

accounts on computer spreadsheets/databases, using specialized accounting software. Receive, record, and bank cash,

checks, and vouchers as well as reconcile records of bank transactions. Complete monthly, quarterly and annual bank

reconciliations. Update investment records upon funding of investments. Assist the CFO with the production of the

monthly financials, management reports and board packages. Maintain confidential information, such as pay rates,

bonus targets and pay grades. Update confidential employee banking information with accuracy and speed. Maintain

accounts receivable documentation electronically and on paper. Create bank reconciliations and financial reports to

verify practice of proper due diligence. Handle cash and deposits using the proper accounting procedures and

documentation. Process payroll, electronic deposits and employee pay adjustments. Create and input journal entries,

online transfers and payments. Manage and implement all human resource duties including but not limited to, all

recruitment, new hires, and benefit administration.

October 2005 – July 2006 Infogate Online Mahwah, NJ

Marketing Manager

Compiled comprehensive lists describing product and service offerings. Identified, developed and evaluated marketing

strategies based on knowledge of company objectives and market trends. Collaborated with advertising and promotion

managers to promote products and services. Managed new product and content releases. Led concept development and

organized sales and operations resources.Managed all company customer engagement campaigns.

December 2001 – September 2005 Leica Camera Allendale, NJ

Sales and Marketing Administrator

Identified, developed and evaluated marketing strategies based on knowledge of company objectives and market

trends. Completed strategic competitive analysis by assessing strengths and weaknesses of competitors. Created new

product press releases. Wrote creative and engaging briefs for internal and external agencies. Spearheaded the creation

of blogs and social media content.

May 1997 - June 2001 Supercom Smart Cards Northvale, NJ

Administrative Assistant/Office Manager

Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team

conferences. Designed electronic file systems and maintained electronic and paper files. Planned travel

arrangements for 18 executives and staff. Handled all media and public relations inquiries. Planned meetings

and prepared conference rooms. Wrote reports and correspondence from dictation and handwritten notes. Made

copies, sent faxes and handled all incoming and outgoing correspondence. Dispersed incoming mail to correct

recipients throughout the office. Facilitated working relationships with co-tenants and building management.

Organized files, developed spreadsheets, faxed reports and scanned documents. Managed the day-to-day

calendar for the company’s CEO and CFO. Properly routed agreements, contracts and invoices through the

signature process. Received and screened a high volume of internal and external communications, including

email and mail. Created and maintained Excel spreadsheets to develop reports and lists. Instrumental in hiring a

general contractor and architect to renovate new office location. Oversee on a daily basis the renovation of new

location.

June 1990 – May 1997 Radguard Inc. Mahwah, NJ

Administrative Assistant/Office Manager

Relieve CEO and management team of administrative detail. Coordinate work flow. Update and chase delegated tasks

to ensure progress to deadlines. Take initiative in manager's absence. Keep projects on schedule. Maintain procedures

manual to ensure consistent performance of routines. Compose correspondence or reports for own or manager's

signature. Arrange essential mail in priority action order for boss. Check deadlines on incoming requests and put

preliminary work in play. Process replies on own initiative or from dictation or notes. Handle all inquiries within my

capacity. Arrange "callbacks" to protect managers time. Provide back-up materials for callbacks. Route calls elsewhere

as needed. Do phone surveys/inquiries as needed. Arrange travel through internal or outside agents. Prepare itinerary,

trip file and supplies. Complete expense reports after own, or manager’s trips.

Education

Bachelor of Arts 1979

Ramapo College, Emphasis in Business Administration Mahwah, NJ

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