Manager Accounts Payable

KAREN PHILLIPS

408-***-**** **********************@*****.***

SUMMARY:

. Accounts Payable Manager with varied industry, systems & accounting

expertise

. Managed Accounts Payable & cash disbursements for many fortune 500

companies such as, Hitachi, BEA Systems, Stanford University Medical

Center, Clorox Corporation, Flextronics Intl., County of Santa Clara,

Novellus Systems

. Multiple industry expertise: Software, Electronics, Contract

Manufacturing, Healthcare, Government, and Retail

. Managed domestic & international teams

. System & Process enhancements, streamlining tasks, system or process

rollouts

. Extensive exposure (implementation & end user) to the following ERP

platforms: SAP (FI, CO, MM,) Oracle 9.0-R12, People soft, Lawson,

McKesson, JD Edwards, BAAN, Expandable, QuickBooks & ADP.

. Implemented the following process solutions: Accu-image, Optika

workflow, ACH, Procurement cards, Ghost cards, Corporate Amex program,

Gelco expense reporting, Concur expense reporting & workflow.

Automated Call Distribution Center -AP

PROFESSIONAL EXPERIENCE:

Independent Consultant (Senior level Accounts Payable projects)

07/12 - Present

Companies include: Theravance Inc., Paramit Inc., Coherent Inc. & Stanford

Hospital & Clinics

Projects have included:

. Setting up new company policies & procedures

. Assist with company split as it pertains to Accounts Payable functions

. Coordination and execution of end user testing & testing

. Clean-up of residual accrued receipts, aging, vendor statement

reconciliations

. Data migration project

. Assisted with implementing supply chain paperless process

. Assisted with streamlining current process

. Manage month-end & annual close

Proxim Wireless, Inc., San Jose, CA

06/09 - 06/12

Accounts Payable Manager

. Manage daily AP invoice processing using Oracle 11i- 2way & 3way

matching process

. Developed, implemented and improved processes & procedures

. Managed daily EFT & ACH payments.

. Managed Quarterly SOX Compliance narratives/audits

. Managed monthly A/P accruals

. Managed staff 2 inclusive of Bangalore team

. Assisted Controller with subledger posting, accruals & close

. Architect of domestic & international infrastructure

UCSF

04/09 - 06/09

Interim Accounts Payable Customer Center Supervisor (contract)

. Development and implementation of operational specs for "ACD" call

center which was the hub of all accounts payable internal & external

customer inquiries

. Daily supervision of Controller's office- AP Customer Center team

. Maintain daily service level agreements

. Streamlining of processes

. Liaison to Controller's office AP management and exec staff

Sonicwall Inc., Sunnyvale, CA

04/08 - 12/08

Accounts Payable Manager

. Manage daily AP invoice processing using Oracle 11i- 2way & 3way

matching process

. Developed and improved processes & procedures

. Implemented & managed Concur expense reporting module

. Managed daily EFT & ACH payments

. Managed Quarterly Sox compliance narratives/audits

. Managed monthly AP accruals

. Managed staff of 4 inclusive of Bangalore team

. Assisted Accounting Manager with Fixed assets subledger posting,

accruals & close

. Architect of domestic & international infastructure

. Assisted Controller & Accounting Manager with monthly, quarterly &

annual subledger & G/L close

Stanford University Medical Center, Palo Alto, CA

Sr. A/P Analyst 03/04 - 03/08

. Assist AP Manager with management of 8 payables staff and admin

support staff

. Manage daily processes & operations

. Develop and improve processes & procedures

. Manage Purchasing card program

. Manage daily EFT & ACH payments

. Internal compliance audits

. Data interfaces from HBOC, SMS, and IDX feeds to Lawson

. Assist with monthly closing & recon of A/P, fixed assets & receiving

sub ledgers

Flextronics International, San Jose, CA (outsourced to Mexico)

06/00 - 05/03

Accounts Payable Manager

. Managed a staff of 12 AP specialists & liaisons

. Managed weekly disbursements of avg. 40 million monthly

. Reorganized Accounts Payable dept via staff redeployment and

automation

. Streamlined departmental processes and procedures

. Conducted weekly business process review meetings

. Implemented Procurement Cards Program, electronic payments, Workflow

and EDI

. Managed and maintained professional service billing. Managed monthly

EDD Independent contractor filing

. Cross trained Finance staff

. Daily, weekly & monthly cash balance reconciliation

. Daily Vendor maintenance utilizing strict SOD methods

. Achieved 40% reduction in processing costs via automation &

streamlining of tasks

. Reduced DPO from 85 to 45 in six months

. Increased staff productivity by 67% via streamlining & automation,

reduced overtime hours by 73%

. Significantly reduced voids & manual checks. Managed monthly,

quarterly & year end close. Managed annual 1099 & W-2 filing

BEA Systems, San Jose, CA

05/99 - 06/00

Accounts Payable Manager

. Managed a staff of 6

. Managed weekly disbursements of avg. 10 million monthly

. Responsible for restructuring Accounts Payable. Streamlined

departmental processes and procedures

. Implemented Procurement Cards Program

. Managed and maintained professional service billing

. Processed Payroll transactions via ADP

. Monthly A/P close, Monthly A/P accruals, journal entries & account

recons

. Annual 1099 filing

Previous Experience Includes:

Hitachi America, Ltd., Brisbane, CA

Accounting Supervisor

EDUCATION:

University of Phoenix, San Jose, CA

BA, Business Administration and Computer Science (in progress)

Baker College, Muskegon, MI

AA Commercial and Industrial Accounting/Data Processing

OTHER:

Certificate of Completion: "Seven Habits of Effective People

Ongoing self improvement in A/P, Payroll, Process improvements via TAPN,

IOMA & IAPP

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