Document Controller Specialist
Resume:
DAVID M VARGHESE
Abu Dhabi U.A.E,
Email: ***************@*****.***
Mobile: 055 - 8784691
PROFESSIONAL SUMMARY
* ***** ** ********** ** Document Controller Specialist:-
Supervise all documentation such as Drawings, Method Statements, Material
Submittals, Sample Submittals, RFIs, RRFIs, Reports, NCRs, Memorandums and
Correspondences .To make sure documents act in accordance with project
communication procedures prior to distribution and action of respective recipient.
Maintaining log of documents specifically drawings for tracking and generate
documentation reports to identify status of the document as of weekly basis and
interact with the project coordinators, engineers and managers if needed to solve
the any outstanding or overdue issues. Coordinating the Project Team to finalize the
outstanding Issues.
EXPERIENCE
ATS Group [ABU DHABI] July 2011 till Date
Offshore Department - Document Control Specialist & Project Coordinator
DEPA INTERIORS [ABU DHABI] February 2011 till July 2011
Depa Head Office Tender Department -Project Coordinator
DEPA INTERIORS [ABU DHABI] Aug 2008 to February 2011
Ferrari Experience Project and Rotana & Centro Project- Lead Document
Controller
Tafseer Contracting [Abu Dhabi, UAE] Mar 2008 – June 2008
Administrator/Document Controller.
SITDC Software Company-Bangalore, India Jan 2006 – Dec 2007
Administrator
David Varghese Page 1
Work Experience
ATS GROUP –OFFSHORE DEPARTMENT
Document Control Specialist & Project Coordinator [July 2011 Till Date]
Preparation of document submittals for the approval of the Consultant,
liaising with sub-contractors for the timely rectification of Consultants’
comments for obtaining approval. Coordination with Site and Technical
Department for the movement of records for the execution of works.
Responsible for the setting up, implementation and management of
Document Control system for the efficient Document Management of the
Project
Point of contact for all project related documents and correspondence
Receiving, Registering all incoming Contractual Drawings, Specification
Documents from the Client and Consultant and distributing the same
among concerned Sub-Contractors, Technical and Site personnel.
Receiving the documents and uploading it to the Share point and issuing it
to the project Team
Updating on weekly basis all project pending documents and notifying the
outstanding issues to the In country Senior Project Manager
Assisting the Site manager for the Preparation of Site Manager weekly
Reports.
To maintain effective security and archiving of all electronic and hard copy
documentation.
To maintain accurate record of the receipt and issue of transmittals.
To ensure compliance with quality assurance requirements.
Coordinating with Sub contractor for the Proper Submission of Document in
accordance with Project Protocol
Tracking of the Approval of Invoices submitted by the Sub Contractor and
making sure that the approval process is carried on time without any
delays.
Making the Acceptance Test Reports book for the Project in order to
handover it to the client
Receiving and maintaining documents and drawings from sub-contractors
and transmitting to Client/Consultant for approval and vice versa.
David Varghese Page 2
DEPA HEAD OFFICE-TENDER DEPARTMENT
Project Coordinator [February 2011 TO July 2011]
Coordinating with the tender department for the submission of technical
documents necessary for the tender.
Preparation of tender submission documents, (Technical and Commercial).
Submission of prequalification documents, filing, arrangements of various
documentation.
Maintaining the Log for Tender Submission
Follow up with the suppliers and procurement department to obtain the
quotation and technical data’s for the tender submission.
Follow up the submission of Pre-qualification Documents.
Ferrari Experience Project –YAS Island, Ferrari World
Depa Interior -Lead Document Controller [July 2009 to February 2011]
Project leader for all ACONEX-ALDAR Documentation Systems and control
for Ferrari Experience in Yas Island Ferrari & Retail Experience Project.
To update and maintain a master file of all correspondences received or
issued in daily basis.
Keeping track of all correspondence and ensure action is initiated, taken,
issued/received and acknowledged. Prepare and issue Site Instruction, Non-
Conformances, and Drawing Transmittals and Design changes if any to
contractor as instructed by project manager.
To facilitate set up and operation of the information management systems
efficiently.
To liaise with the project management to identify priorities and appropriate
treatment of information incoming and outgoing.
To continually update and maintain accuracy of information
To maintain effective security and archiving of all electronic and hard copy
documentation.
To maintain accurate record of the receipt and issue of transmittals.
To ensure compliance with quality assurance requirements.
To validate currency of controlled documents for the construction team.
David Varghese Page 3
To help compile the Document Control Operations and Maintenance Manual
Information (Controls & Procedures).
Coordinate with project manager in daily work activities and follow-up
transmittal of any correspondence to Client, Consultant, Sub-consultant,
Contractors and Sub-contractors. Business travel planning, office
administration and account keeping.
Maintain drawing register and keep index of files for Technical Submittals,
Test Reports, Inspection Requests, Site Instructions, Engineer Instructions,
Minutes of Meeting, RFI’s, NCR’s, Contracts, NOA’a, LOI’s, etc.
Maintain engineering office QA/QC records and ensure strict control of
receipt, revisions and issue of these records.
Keep backup of all project related documents and drawings saved in Hard
Disk or CD’s for Project Close-out and final Handover
Rotana & Centro Hotel Projects –Yas Island
Depa Interiors - Document Controller [Aug 2008 to Aug 2009]
User of ACONEX-ALDAR Documentation System in Yas Island Projects
In charge of all incoming and outgoing correspondence through Aconex
Responsible for all controlled project document and registering it in Aconex
and transmitting to other organization via Aconex
Preparing weekly and monthly reports to planning department and contracts
manager to follow up with the delays
Responsible to implement an high standard document management system,
distribution and filing
Replying for the Project Document NCRS and monitoring all the outgoing
correspondence to meet the standard of the project
Receiving all relevant documents, and ensuring the technical documents are
stored properly and creating efficient data storage/filing system. Developing
and maintaining an up to date efficient systems
Responsible for updating and preparing the report and summary of RFI’s,
NCR’s accurately. (for all main Contractors)
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Managing the incoming, distribution, review and approval of documents
during the design phase
Maintaining electronic data entry and monitoring all documents
Managing all documents related to construction drawings, RFIs, CVIs, IR,SI
and materiel Submittal
Preparing Project transmittals, and faxing and distributing to Client and
concerned Sub-Contractors. Downloading, copying and printing of incoming
and outgoing project documents and drawings which were stored in Project
Website.
Direct reporting to Project Manager
Provide technical assistance to other project dept. vendor, sub-contractor and
other sources.
Maintain QA/QC Documents, Reports, MOM’s, Specifications, Proposals, and
Weekly Reports etc. and maintain the electronic and paper filing systems and
associated logs
JOB DESCRIPTION:
Tafseer Contracting [Abudhabi] Feb 2008 – June 2008]
Administration/Document Controller
Maintaining the incoming and outgoing documentation for project using the
company procedures and systems by manually and electronically
Preparing project letters for project managers and faxing and distributing to
client and concerned subcontractors
Consolidating and tracking punch lists and change orders by coordinating
each discipline
Preparing Weekly Reports for QC Manager that has to be submitted to
Clients
Receiving all relevant documents, and ensuring the technical documents are
stored properly and creating efficient data storage/filing system. Developing
and maintaining an up to date efficient systems.
Ensuring safekeeping and maintenance of technical records and master
documents (hard copies) stored in Technical Service Library. Control the flow
of technical retrieval using database logging registration. .
David Varghese Page 5
Development and implementation of Document Register and reporting of
document status consistent with project requirements.
Updating Quality Control records.
Supervising data entry of technical documents in the company and ensure the
correct revision and location of documents into their designated electronic
folders.
QUALIFICATION
BBA
Completed the course for Document & Data Controlling Process-BSP010
Completed the course for Control of record –BSP020
PROVEN EMPLOYMENT SKILLS
Will to manage large challenging projects. Logical and well organized with
the ability to priorities.
Detailed knowledge of Electronic Document Systems (specifically Aconex,).
Well versed in Construction Specifications Code MasterformatTM 2004Edition
(Numbers & Titles).Ability to work as part of a team.
Understanding of construction teams roles and processes.
Good Communication skills and I.T. competence levels.
Good experience in quality checking and data analyzing & Administration
Oral communication, Tele conferencing, Mail processing.
Understanding the work flow and in the office,
Record management. Handle office stress / work related problems
SOFTWARES AND EDMS TOOLS KNOWN
Aconex Document Management System
Primavera Project Management
Zutec Online Document Management
SharePoint Online Documentation
CERTIFICATES, TRAININGS AND ACHIEVEMENTS
Oracle University –Primavera Contract Management Rel 13 Ed 1 PRV
Certificate
Primavera Course P827 Project Administration tools training for Document
Controllers
Course E202 Primavera Contract Management 13.0
David Varghese Page 6
Certificate for Document & Data Controlling Process-BSP010
Certificate for Control of record –BSP020
HUET Training (Helicopter Underwater Escape Training)
Sea Survival Training
Best Employee of the Month Certificate from Depa Interiors
PERSONAL DETAILS:
Date of Birth : 14 February 1983
Marital Status : Married
Permanent Address : Methreyil House
Ranny, pathanamthitta, India.
Email-id : ***************@*****.***
Strengths : Good Communication Skills, Self Confidence
: Self-motivated and Willingness to work hard.
DRIVING LICENCE : Possess UAE light vehicles driving license
REFERENCE
Mr.Garry Walker
In Country Senior Project Manager
ATS Abu Dhabi Branch
P.O.Box.2254
Email: *******@*************.***
Mobile :050-*******
Mr.Alaa Mallouhi
Hr & Admin Manager
Eldiar Furniture & Manufacturing
Depa United Group
Email:****.********@****.***
Mobile: 050-*******
David Varghese Page 7
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