Administrative Assistant Manager
Resume:
Marilyn G. Jordan Resume
MARILYN G. JORDAN
Olathe, KS 66062
Cell Phone: 816-***-**** or Home 913-***-****
Email: **********@*****.***
Assistant Office Manager
I served as an Assistant Office Manager in the Procurement Department for Kiewit. Experience in
New hires, transfers, accounting, financial projections, human resources, payroll, purchasing, taxes, and
subcontracts.
High level of involvement in the operation of our cost control system and analysis of construction costs.
Assists in the supervision of the project business office staff including accounts payable, payroll, and
reception functions. I am proficient with Microsoft Office applications 2010, 2007 & 2003, Sharepoint,
SAP, PeopleSoft.
Project Support Administrative Assistant
I served as a Project Support Assistant on various projects for Black & Veatch Special Projects Corp.
Experience in administrative services, customer service, travel services, data entry and documentation
control. I am proficient with Microsoft Office applications 2010, 2007 & 2003, Documentum,
PeopleSoft, Mailshop, CMS and Cygnet.
Representative Project Experience
Kiewit Procurement Department, Lenexa, KS
Aug 18 2013 – November 15 2013
Assistant Office Manager
Assistant Office Manager in the Procurement Department for Kiewit. Experience in
New hires, transfers, accounting, financial projections, human resources, payroll, purchasing, taxes, and
subcontracts.
High level of involvement in the operation of our cost control system and analysis of construction costs.
Assists in the supervision of the project business office staff including accounts payable, payroll, and
reception functions.
• Excellent organizational, written
and verbal communication skills
• Experience working in
confidential situations
• Commitment to company values
Black & Veatch Federal Special Projects Division, Overland Park, KS
August 2009 – July 30, 2013
Assistant to Civil Department Lead
Project Support Assistant – Support the Department Lead and Civil Engineers with various
administrative tasks including the scheduling of domestic travel plans, maintaining out of office
1
procedures, scheduling of conference rooms and organizing department activities and special meetings,
and formatting and compiling reports for various projects as needed. Backup support to the Reprographics
Department and Civil Department as needed.
• Coordinated the reprographics
of the final specifications and final design analysis report to be sent to the client
• Handled and Coordinated the
On-Boarding Training for all new and or transfer professional to the Federal Division
• Handled Travel for all
Interviews or New Hires coming to Kansas City Office for Training
Black & Veatch Telecommunication Division, Overland Park, KS
2005 – 2009
Administrative Assistant/Project Support Assistant - Provided administrative support for two division
business lines including:
• Uploads documents to SMS and
Cygnet programs for projects.
• Handles administrative services
for company projects with Current Communications, FirstEnergy, Nevada Power Company,
Ameren, PG& E, CPS
• Created and Handled the Safety
Log Sheet on tracking OSHA renewals, and other additional training
• Manages invoices, packing slips
and past due statements for procurement services
• Schedules travel and client
meetings
• Reviews expense reports
• Arranges travel and meetings
for potential new employees
• Schedules Lunch & Learns with
vendors
Summit Marketing, Lenexa, KS
1997 – 2005
Administrative Assistant / Receptionist
• Operated telephone terminal and
answered incoming telephone calls
• Greeted clients and directed
them to the appropriate staff members
• Prepared reception area and
major conference rooms for daily operation
• Opened, sorted, logged, posted
and distributed mail
• Ordered, maintained and
organized office supplies and related inventory
• Maintained relations with office
equipment vendors, contacted vendors when servicing was required
• Trained office staff on various
office equipment
• Provided general administrative
support, including:
Marilyn G. Jordan Resume
• Sent, received and distributed
faxes in a timely manner
o Regularly maintained company procedure manual
o Assisted with major promotional mailings
o Copied, collated and assembled printed materials
• Client Service Representative
for Promotional Product Sales
• Generated quotes for existing
and new clients
• Followed up with the vendors to
ensure purchase order accuracy and to verified ship and delivery commitment
• Tracked orders of promotional
materials
• Processed vendor invoices for
billing accuracy and verified merchandise delivered
• Performed follow up to insure
client satisfaction with the merchandise.
• Made collection calls on past
due accounts
• Coordinated and scheduled
client meetings for commercial projects
Administrative Assistant
• Entered shipping charges into
an Excel spreadsheet
• Responsible for monthly billing
for all personnel in the department
• Personal delivery of
promotional materials with several major corporations in the Kansas City area
• Supervised and coordinated for
major projects staffing needs, materials, quality control and schedule shipping
• Ordered and tracked department
supplies through direct contact with vendors
• Coordinated and scheduled
client meetings
• Responsible for coordinating
corporate sponsored employee events
• Assigned purchase order
numbers for projects
Unimark, Lenexa, KS
1996 – 1997
Documentation Control Clerk
• Maintained engineering bill of
materials, drawings, and products specifications as provided from design engineering
• Assigned SKU numbers and
numbering systems
• Maintained list of
manufacturing materials, kit establishment administration and control
3
• Performed word processing
changes to controlled documentation per approved Engineering Change Notices (ECNs)
• Supported Documentation
Control Coordinator in administration of the Engineering Changes Notices (ECN) process
Associated Directory Services (Mast A Southwestern Bell Company), Overland Park, KS
1990 – 1996
Contract Retirement Clerk
• Analyzed and processed sales
contracts
• Proofread and entered
information for White & Yellow pages
• Handled telephone queries with
sales representatives and managers
Contact this candidate