Administrative Assistant Human Resources

Synthia JonesSynthia Jones Synthia Jones

**** ********* ******, *** *****, NV 89120

Phone: 310-***-**** E Mail: *************@*****.****************@*****.****************@*****.***

PROFESSIONAL SUMMARY

Ambitious and motivated Administrative Assistant bringing 13 years of experience supporting multiple

senior vice presidents, executive directors and senior partners. Adept at developing and maintaining

detailed administrative and procedural processes that reduce redundancy, improve accuracy and

efficiency and achieve organizational objectives.

SKILLS

Proficient skill levels in Outlook, Word, Works well under pressure

Excel and PowerPoint Excellent planner and coordinator

Results-oriented Flexible

Strong interpersonal skills Customer service-oriented

Resourceful Typing skills of 50 WPM

Dedicated team player

Spreadsheet management

Critical thinker

Project planning

Social media knowledge

EXPERIENCE

Human Resources Assistant/Process Coordinator

Olin 04/2013 to Present

Supports human resources staff with new hire orientations and monthly departmental meetings.

Assisted with team building initiatives and overall support for maintenance of organizational

culture and employee morale.

Supports Human Resources department in the annual employee review process to manage

performance merit increases.

Process travel expenses and reimbursements.

Greet visitors entering the office, determined the nature and purpose of visit create visitor’s

badge, and direct them to the appropriate destination.

Distribute company-wide announcements, book conference rooms and coordinate catering for

meetings with vendors and staff development functions.

n Coordinate dealer visitations, company special events and other employee morale functions.

Review and confirm that all final paid hours correspond with timesheets and state laws.

Evaluate timecards for accuracy on the regular and overtime hours.

n Edit job position announcements before authorizing a post.

n

Marketing Assistant

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Gunn Jerkins, Inc. 12/2010 to 05/2012

Provided support for Client Services Department Screened and directed visitors, telephone calls

and mail Maintained department appointment and activity calendars Maintained inventory of

supplies and administrative needs Processed edits, typed and distributed meeting minutes,

agendas and other correspondence.

Managed PR distribution and Social Media coordination, performed other related duties as

assigned or required.

Managed the CEO’s complex and frequently changing travel arrangements and coordinated the

pre-planning of trips.

Created expense reports, budgets and filing systems.

n Conducted research to prepare, gather and proof briefing materials, agendas and decks for all

executive-level meetings.

n

Administrative Assistant

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Zimmerman Advertising Partners, Inc. 09/2008 to 09/2009

Screened and directed visitors, telephone calls and mail Assisted supervisor in staff

communications including meetings, projects and programs Secured travel arrangements for

supervisors and other persons as directed.

Assisted the department with the assembling of presentation binders for various clients

Maintained accurate files and records for projects and programs requested Performed other

related duties as assigned or required.

Distributed company-wide announcements, booked conference rooms and coordinated catering

for annual staff development forum.

Frequently used word processing, spreadsheet, database and presentation software.

Reconciled and processed expense reports for 5 internal and field personnel.

Developed and maintained an internal client filing system.

n

Administrative Assistant

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Weston Mason Marketing 05/2000 to

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08/2008

Managed information and communication for Director of Marketing, included: planning and

scheduling meetings and appointments, organizing and maintaining paper and electronic files;

managing special projects.

Tracked and maintained monthly and year end media commissions, and budgets.

Distributed company-wide announcements, booked conference rooms and coordinated catering

for annual staff development forum.

Directed administrative functions for the directors, principals, consultants and key managers.

Assisted with team building initiatives and overall support for maintenance of organizational

culture and employee morale.

Greeted visitors entering the office, determined the nature and purpose of visit and directed them to

n

the appropriate destination.

Sent notices to employees and subcontractors regarding expiring documentation.

EDUCATION

Ken Blanchard College of Business Grand Canyon University, Phoenix, AZ (Online)

Bachelor of Science, Business Management 09/2011 to 05/2015

Coursework in Business Administration, Communications and Management

Recipient of Grand Canyon Academic Scholarships

3.8 GPA

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