Executive Assistant Sales
Resume:
MARIA BOTHOS
**-** **** ******, ***. *D ? Jackson Heights, NY 11372 ? *******@***.**.***
Maxwell Medical Group - New York, NY (11/11 - present)
Executive Assistant
. Executive Assistant to three Managing Partners in a medical offices group
(4 locations) that provide comprehensive chiropractic and physical
therapy services
. Manage demanding professional and personal calendars, patient database
and filing system
. Assist with daily operations, including billing and managing staff.
. Coordinate marketing and public relations initiatives.
Denihan Hospitality Group - New York, NY (8/1/05- 3/20/09)
Executive / Personal Assistant
. Executive / Personal Assistant to COO and Senior Vice President of
Operations in a hospitality organization that operates and manages 14
hotels in NYC, Miami, Chicago and Washington D.C.
. Managed busy phones and calendars
. Created complex travel itineraries, domestic and international
. Organized meetings on and offsite to include catering, AV equipment,
presentations, agenda and meeting minute fulfillment and distribution
. Fulfilled accounting functions: expense reports; financial reporting;
purchasing requirements for departmental and property needs; development
and maintenance of operational budget; schedules and payroll
. Maintained high level of communications in verbal and written
correspondence, document editing, monthly Operations newsletter and
reconciling customer satisfaction issues and complaints
. Supervised HR functions including resume selection, annual evaluations
and termination and requisition processes
. Attended to personal matters for COO
. Secretary position on Hotel Leadership Team, Executive Operating
Committee and Board of Directors
. Developed and implemented standard operating procedures
. Created and instructed training programs for property teams
. Liaised with Development Department and performed research on new
investments
. Provided leadership and direction to property administrative assistants
CB Richard Ellis, Inc. - New York, NY (9/04 - 8/05)
Executive Assistant
. Executive Assistant to Senior Vice President of Brokerage Services and
his team in a demanding and competitive commercial real estate
organization
. Managed busy phones and calendar
. Organized meetings including catering and agenda distribution
. Attended to personal matters for the Senior Vice President
. Assisted in client development and RFP process
. Coordinated marketing initiatives for properties including writing,
formatting and editing presentations, leases, contracts and proposals
. Coordinated site inspections with management entities for clients
. Prepared monthly real estate update to current and prospective clients
Talent Partners, Inc. - New York, NY (11/03 - 9/04)
Executive Assistant
. Provided comprehensive administrative support to CEO and Executive Team
for the country's leading talent residual paymaster and broadcast traffic
management company
. Managed phones, filing, calendars, travel itineraries, expense reports,
correspondence, meetings and events
. Served as primary point of contact for all inquiries to executive staff
. Created detailed PowerPoint presentations (graphs, JPEGs, content)
. Edited and proofread corporate communications including memos, letters
and agendas
. Collaborated with creative departments to design and maintain marketing
collateral and stationary
. Conducted intensive research for Sales and Marketing initiatives
. Coordinated appearances at tradeshows and conferences
. Assisted HR with high level personnel matters
The Leading Hotels of the World, Inc. - New York, NY (2/01 - 7/03)
Executive Assistant
. Provided administrative support to Vice President of Sales and Marketing,
and Director of Product Development for a luxury hospitality
organization, representing 5-star hotels and resorts worldwide
. Managed phones, filing, calendars, expense reports, correspondence and
personal matters
. Coordinated very complex and extensive international travel itineraries
. Created and edited presentations for new business and sales initiatives
. Maintained marketing and advertising budget
. Developed agendas and posted minutes for Board Meetings
. Worked various PR and sales events and trade shows
. Coordinated sales incentive programs and liaised with member hotels
. Maintained media schedule and traffic coordination for print and
electronic advertising
Freelance Advancers, Inc. - New York, NY (2/00 - 2/01)
Executive Assistant
. Executive Assistant to the President and his team in a creative job
placement agency
. Managed phones, filing, calendars, travel itineraries, correspondence,
personal matters, database management, payroll and invoice coding.
Elpides, Inc. - Astoria, NY (8/99-2/00)
Administrative Coordinator
. Managed a small office and provided administrative support to the Board
of Directors of a non-profit organization dedicated to supporting women
. Developed grant proposals, provided interim reports to existing grantors,
maintained resource directory, developed agenda and posted meeting
minutes, and performed bookkeeping functions
Ateshoglou, Kavourias & Chrysanthem, P.C. - New York, NY (2/97-5/99)
Executive Assistant
. Executive Assistant to Named Partner of a mid-size law firm focusing on
commercial real estate
. Managed phones, filing, calendars, travel itineraries, expense reports,
correspondence, personal matters, and meetings and events
. Maintained relationship with Borrower on behalf of Lender and Title
Company
. Prepared and proofread loan documents
. Collected and organized relevant documents towards closings
. Managed post closing paperwork and discrepancies
OTHER EXPERIENCE:
. Taught English as a second language in Greece (6/99-8/99)
. Interned as Field Auditor, Assistant and Student Teacher in NYC Public
High Schools (1995-97)
EDUCATION:
. Hunter College, BA in English/Secondary Education; January 1997 (GPA:3.8)
SKILLS:
. Microsoft Office Suite, Publisher, Lotus Notes, Word Perfect, Access,
ACT, QuickBooks, Cognos, Synexis, Solomon, Epitome, Delphi, HotSOS
. Bilingual - Greek
References Available Upon Request
Contact this candidate