Project Manager Executive Assistant
Resume:
Claudia C. Gheorghiu
Bayside, NY *****
**************@*****.***
Professional Experience:
KOMAR – New York, NY
**** – 2013
Executive Assistant to the CEO/President
- Managed daily complex calendar, screened calls, correspondence and corporate e -mail.
- Coordinated extensive international, domestic and private air travel arrangements.
- Handled confidential reports & documents relating, but not limited to, M&A, NDA and financials.
- Worked closely with Shareholder’s and CFO’s calendars to coordinate monthly & quarterly finance meetings.
- Coordinated Executive Committee meeting, Board of Director’s meeting and Company Town Hall meetings.
- Ordered and maintained inventory of supplies for Executive floor.
- Worked closely and assisted on a day to day basis with SVP’s and VP’s within the company’s organization.
- Served as project manager for various internal and external initiatives.
- Oversaw special events for company & non-company related functions.
- Managed personal appointments, invitations and sensitive domestic matters.
- Accessible 24/7 via blackberry and laptop to perform urgent duties outside normal working hours.
LUCENT TECHNOLOGIES – New York, NY
2001 – 2003
Office Manager/Executive Assistant to the Vice President, Northeast Sales
- Managed daily extensive calendar, screened calls, & monitored correspondence and e-mails.
- Organized quarterly financial meetings with corporate and divisional officers.
- Prepared finance presentations, spreadsheets and mailings.
- Planned and coordinated all aspects of annual team building meetings for senior executives and sales team.
- Coordinated travel arrangements for Vice President and sales team.
- Composed monthly finance report for distribution to corporate officers and senior executives.
- Conducted business outside normal working hours through blackberry and laptop.
- Handled extremely sensitive and confidential financial reports.
- Assisted in managing overall recruiting process for specific new hires.
- Managed invoices for building lease and all related office expenditures for NY and NJ offices.
THE WALDORF ASTORIA – New York, NY
1998 – 2001
Executive Assistant to the Director, Front Office Operations
- Effectively managed payroll for (300 +) employees, within various departments.
- Maintained employee highly confidential reports and files.
- Coordinated travel arrangements, internal meetings, presentations and corporate events.
- Implemented and organized Executive Assistant meetings to improve communication within support staff.
- Reviewed customer comment cards and effectively resolved guest issues and compla ints.
- Strong guest interaction, maintaining the utmost discretion for celebrity & high profile client information.
WARBURG PINCUS FUNDS – New York, NY
1997 – 1998
Temporary Assignment - Executive Assistant to the Vice President, Mutual Funds
- Worked directly with the Vice President on day to day operations.
- Produced reports, memorandums and correspondence.
- Organized schedule, prepared travel itineraries and expense reports.
- Fielded incoming calls from Institutional clients.
- Liaised with Security Exchange Commissions.
- Coordinated internal meetings and events.
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