Accounts Payable Manager
Resume:
CARLOS R. CHAY
Professional Summary
• Over 3 years of Assertive and Disciplined Actuarial Quality control Experience within an insurance setting
• Advanced financial skills when dealing with rates, adjustments and quality control
• BS degree in Business Administration with a focus in Accounting
• Veteran Book keeper with a knack for excellence and business protocol
• Team focused and goal driven
• Adept MS Excel, Access abilities
Technical Skills Oracle, Great Plains, EDI software, Microsoft Word, Excel, Windows 4.4, 95, NT, Outlook,
Sema4, and Delta Vision, Quick Books, People Soft, SAP. Timberline, Rent Manager, Paychex,
ADP.
Work History
June10, 2013 to
October 22, 2013 FRED & GLOECKNER COMPANY (RETAIL) (Temp Position)
Cash Account – HR Associated
• Prepared Monthly Invoices
• Processed Journal Entries
• Processed Accounts Payable
• Resolve chargeback claims with customers and factor
• Prepared Monthly Closing
• Processed A/R payment from customer daily basis
• Processed Deposit online on daily basis
• Prepare Excel sheet for Finance Reports
• Prepared Payroll By-weekly and Monthly basis ADP
• Processed Salaries and benefits to new employees
• Processed Time Cards by ADP Software
• Processed Payroll Reports download from ADP
• Updated HR paper work
• Processed TAXES by States, Unemployment etc.
• Prepared paper work for New Hire Employees
• Updated Data for HR Department
• Calculate salesmen’s commissions
• Processed Renewal for Benefit Plans
• Prepared Payroll Report
February, 2013 to
April 2013 VIDARIS, INC (Architects & Designer Company) (Temp Position)
Billing Coordinator
• Prepared Monthly Invoices
• Assisted an System Conversion from Sema4 to Delta Vision
• Maintain general ledgers including accounts receivable, accounts payable, cash receipts
• Conducted system validation for rate tables on all projects
• Bank Factor – Bank Reconciliation
• Enter proposals and budget information into Delta Vision
• Organized back up for invoices with reimbursable expenses
• Maintained copies of invoices for the file
September, 2012 to
January, 2013 TITLES OF NEW YORK, REAL ESTATE NEW YORK, NY (Temp Position)
Bookkeeper –Compliance Analyst
• Prepared Financial Statement, Escrow Liability Report, Recording Liability Report, Reconcile
Premium Liability Report
• Performed Bank and account reconciliations, Online Bank Deposits, Online Transfer to various
accounts to write check for payment
• Produced monthly financial summaries and reports
• Ensured compliance with all regulatory reporting requirements
• Reconcile and balance all Accounts
• Completed month end closings
• Calculated and prepare tax payments
• Filed Tax reports, Filled insurance Policies by Title Name
• Wrote check to pay Recording paper work, Credit Card Reconciliation Monthly
• Transferred to different Disbursements Accounts
January 2012 to
March 2012 TRANSFAST REMITTANCE LLC, New York, NY (Currency Exchange) (Temp Position)
Treasury & Trading Desk
• Wire transfer to International Banks Institution
• Account’s Reconciliation
• International Bank Reconciliation
• Report Rate for Exchange to International Bank Institution
• Processed Report for International Account’s
September, 2011 to
December, 2011 Metro Holdings, New Rochelle, NY (Real Estate) (Temp Positio)
Bookkeeper
• Financial Statement Review and preparation of internal forms with financial data
• Daily Cash Application
• Journal Entries preparation.
• Backup Accounts Payable as need’s (i.e. issuing checks and wires)
• Support Accounts Payable and Accounts Receivable.
• Coordinator during Controller’s business.
• Reconcile client’s accounts in daily basis.
• Batched receivables and prepared daily bank deposits.
• Run General Ledger Report on daily basis.
August 2011 to M-real USA Corporation, Norwalk, CT (Paper Company) (Temp Position)
Regional Controller Director of Finance & Accounting Assistance
September, 2011
• Financial Statement Review and preparation of internal forms with financial data
• Daily Cash Application
• Journal Entries preparation.
• Backup Accounts Payable as need’s (i.e. issuing checks and wires)
• Support Accounts Payable and Accounts Receivable.
• Coordinator during Controller’s business.
• Reconcile client’s accounts in daily basis.
• Batched receivables and prepared daily bank deposits.
• Run General Ledger Report on daily basis.
• Processed Balance Sheet Reconciliations.
• Reconciled bank accounts on the monthly basis.
• Responsible for processing check request, customer payments, and other related account
adjustments.
• Responsible for recording and balancing all cash transactions
July, 2011 to Richman Property Services, Greenwich, CT (Real Estate) (Temp Position)
July, 2011 CASH ACCOUNTANT/ACCOUNTS PAYABLE
• Handle the tasks of recording payments via wire transfer, lockbox, and ACH to customer
accounts
• Responsible for processing and auditing daily cash receipts to ensure accurate customer
ledger.
• Perform the tasks of resolving internal and external customer account inquiries regarding
cash application.
• Responsible for maintaining hardcopy and electronic files to retrieved required information
in a timely manner.
• Handle the task of preparing daily cash applications package and ACH files.
• Reconcile pre-show and on-site cash receipt entries for attendance and conference revenue.
• Reconcile clients’ accounts in daily basis.
• Batched receivables and prepared daily bank deposits.
• Run General Ledger Report on daily basis.
• Processed Balance Sheet Reconciliations.
• Reconciled bank accounts on the monthly basis.
• Prepared and processed accounts payable activities.
• Posted month end journal entries.
• Responsible for processing check request, customer payments, and other related account
adjustments.
• Responsible for recording and balancing all cash transactions
May 1 2010 to Reed Exhibitions, Norwalk, CT (Event & Sales Corporation) (Temp Position)
January 31, 2011 STAFF ACCOUNTANT
• Assists Finance Manager with the preparation of show budgets, forecasts and financial
analysis
• Maintain General Ledger and chart of accounts.
• Compiling monthly financial schedules and analysis.
• Prepare journal entries and documents for customer refunds.
• Assists with special projects and analysis to support general business initiatives.
• Reconcile pre-show and on-site cash receipt entries for attendance and conference revenue.
• Batched receivables and prepared daily bank deposits.
• Run General Ledger Report on daily basis.
• Processed Balance Sheet Reconciliations.
• Reconciled bank accounts on the monthly basis.
• Prepared and processed accounts payable activities.
• Posted month end journal entries.
• Posted month end the book for NACCT in Quick Books.
• Commissions Calculation
August 2008 to Stonehill & Taylor, New York, NY (Architects & Designer Company)
January 2010 STAFF ACCOUNTANT
(Co. Down-Sized)
• Prepared the month end close reporting package for 120 domestic and international entities.
• Maintain General Ledger and chart of accounts
• Processed and reconciled international wire transfers.
• Coded and entered approved invoices into the accounting system.
• Filed invoices and check copies.
• Reconciled daily receivables, and accurately processed monthly client billings.
• Batched receivables and prepared daily bank deposits.
• Performed collections calls on past due receivables and monitored the aging report.
• Processed all incoming payments including: checks, wire transfers, credit cards, and cash.
• Reconciled bank accounts on the monthly basis.
• Prepared and processed accounts payable activities.
• Posted month end journal entries..
• Processed payroll on a bi-weekly basis
June 2007 to Mercer Consulting Group, Norwalk, CT (Brokerage -Investment Financial
Department)
July 2008 ACCOUNTS RECEIVABLE SPECIALIST
• Provided client invoicing and consultant time keeping support
• Maintain General Ledger and chart of accounts
• Accurately set up client account/project codes.
• Reconciled monthly charges against the project budget.
• Documented and tacked client investments (month-to-month).
• Tracked and reconciled commissions and/or contingencies.
• Assisted with preparing FLASH reports on a timely and accurate basis.
• Generated billing reports and distributed to client teams for verification of hours and
description of services.
• Collect accrual amounts from team members and enter accruals to system quarterly by
deadline.
• Work with client team to provide description of services performed.
• Prepare draft (and final) invoices cover letter, attachments and invoice and route for peer
review. Prepare invoice packages (Client, DOL (Department of Labor), IFCAS, File, CCs) Send
invoices package to Professional Standards.
• Update client billing spreadsheets as necessary.
April 2005 to Morgan Stanley & Smith Barney (Brokerage-Investment Financial Department
May 2007 ACCOUNTS RECEIVABLE SPECIALIST
• Assisted external money managers with the input of billing invoices
• Processed Travel Expenses from Broker’s
• Deposited checks on the daily basis from different blotter accounts.
• Processed wires transfer from different branches for updated accounts.
• Processed Account’s Payable’s
• Utilized Actuary systems and billing quoting to perform all insurance changes and
modifications.
• Verified client and money manager contracts to ensure compliance with Asset Management
regulations.
• Processed Asset Management fees and commissions for Equity/Balance and Fixed Income
Accounts
• Monitored trades and commission statements for clients on an Actuary level.
• Processed monthly estimates of unbilled fees
• Acted as liaison between branch offices, marketing, and legal divisions to ensure that
consultants were in compliance with necessary guidelines for wires on daily basis
• Tested Billing, Asset-One and Track software for operating effectiveness and cohesion with
other divisions; recommended enhancements, and solutions to errors.
March 1996 to AXA Financial – Equitable, Secaucus NJ (Brokerage -Investment Financial Department)
April 2005 Complaints Analysis – Licensing Division
• Produced internal suspend report documenting appointment errors and process corrections
• Assisted with new employee training and project management
• Served as a liaison between EDI sales desks, brokers, agents, customer service
representatives and licensing managers.
• Customer Services Representative May 1997-2001.
• Research, analyzed, and resolved complex support requests by performing queries in
multiple databases
• Executed various types of trades for brokers and clients
• Answered inbound calls and provided extensive support to sales desk representatives,
external brokers, and clients.
• Processed trades and money transfer to different Investment funds before market Closed
Education Nyack College, NY-BS, Business Administration; Accounting Concentration, May 2006
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