Manager Management

PREMA MANSHANI

Contact: +91-859*******, +91-995*******, 011******** E-Mail: *************@*****.***

Seeking top level assignments Executive Assistant,General Administration, Office Administration,

Coordination with an organization of repute.

PROFESSIONAL SNAPSHOT

A result oriented professional with over 30 years of experience in

Excel in meeting objectives and

the areas of Office Administration, and General Administration.

adapt quickly to diverse

management styles Hands on experience in administering the entire operations of the

office, maintaining documents, liaising with other departments and

Strong organizational skills keeping track of office supplies.

Expertise in managing business operations which require deep

Profound planning, coordinating

understanding of business drivers in multiple markets.

and delegating capabilities

Proficient in handling day-to-day activities in co-ordination with

Proven ability to manage

internal/external departments, clients, suppliers, hotels and travel

multiple projects and deadlines

agents for smooth business operations.

Poised and confident in dealing Capable of independently handling administration tasks related to

with individuals at all levels Events, Meetings, Trainings, Conference, Hotels / Travel

Reservations & Human Resources Support jobs.

Strong motivator, team player

Demonstrated skills in relationship management coupled with

and a decisive leader with

expertise in handling confidential correspondence with clients.

successful track record in

directing projects from original Deft in executing cost saving techniques/ measures and

concept through modifications to achieve substantial reduction in expenditures and

implementation to handle work within the budget.

diverse market dynamics

Strong problem solving & organizational abilities. Possess a flexible

& detail oriented attitude.

CORE COMPETENCIES

Strategic Alliances Secretarial Affairs P&L Management / Budgeting

New Set Ups Training & Development Logistic

Vendor Management Purchase / Procurement Business Development

Office Administration HRM General Administration

Teaching & Procurement. Travel Operations Team Management

AREAS OF EXPERTISE

Secretarial Affairs

Providing high-level administrative & secretarial support involving efficient handling of top & confidential

correspondence, management of document flow, screening telephone calls, attending visitors & directing

various queries to relevant departments.

Preparing travel plans including reservations, changes, expense reports; making proper meeting

arrangements including location, reservations, meals, etc.

Managing all the confidential papers to be signed by the various heads and scheduling the appointments

per the daily calendar.

Answering, screening & making telephone calls on behalf of the executive staff.

Steering support to meetings including minutes and follow-up actions.

Office Administration

Maintaining equipment like Electronic Typing Telex, Fax, etc.

Ensuring the proper maintenance of office assets and company vehicles.

Arranging staff travel itineraries and accommodations.

Arranging staff travel documentation for visa process ing, invitation letters, consulate letters.

Managing human resources, property facilities and maintaining records; training & supervising new

administration staff.

Designing and implementing administrative processes and systems; running the entire admini strative

machinery of the organization including the Front Office, Housekeeping and Office Management.

Responsible for Front Office Management, Travel Bookings and Travel Arrangements of the office staff,

tracking of payments (receivable and payable), Housekeeping, Stationery Management, Staff Welfare,

Events Planning and Execution, etc.

Training & Development & Relationship Management

Identifying potential areas for enhancing skills through regular assessments and mentoring to develop

appropriate modules.

Designing training course & syllabus, preparing manuals, organizing & conducting practical and theoretical

training programs to enhance knowledge & skills.

Encouraging and facilitating co-operation with other Institutions as well as Corporate Bodies.

Representing the Institute at Conferences as well as Official Functions.

Career Contour

Aska Equipments Ltd as Assistant Manager cum Executive Assistant -Administration Working From November

2012 till date

Directly reporting to the Managing Director

Many services that allow for efficient operation, such as secretarial and reception, management of services

and processes that support the core business of an organisation. Ensuring the most suitable working

environment for its employees and their activities. Duties vary with the nature of the organisation, but facilities

managers generally focus on using best business practice to improve efficiency, by reducing operating costs

while increasing productivity.

This is a wide field with a diverse range of responsibilities, which are dependent on the structure and size of the

organisation. Involved in both strategic planning and day-to-day operations, likely areas of responsibility

include:

procurement and contract management;

building and grounds maintenance; cleaning; catering and vending;

health and safety; security; directing and planning essential central services such as receptio n, security

maintenance, mail, Utilities and communications infrastructure; space management.

managing and leading change to ensure minimum disruption to core activities;

planning best allocation and utilisation of space and resources for new buildings, or re-organising

current premises;

checking that agreed work by staff or contractors has been completed sat isfactorily and following up on

any deficiencies;

coordinating and leading one or more teams to cover various areas of responsibility;

using performance management techniques to monitor and de monstrate achievement of agreed

Service levels and to lead on improvement

Responding appropriately to emergencies or urgent issues as they arise.

Deploying the activities necessary to visa obtainment (Country of visit).Foreign Exchange Procurement.

Travel desk complete authority and all personal issues related to credi t cards, mobile bills, electricity

and any other utility payments and procedures.

Provides communication systems by identifying needs; evaluating options; maintaining equipment;

approving invoices.

Contributes to team effort by accomplishing related results as needed.

Often cover several departments, as well as central services that link to all the teams in the organisation.

In smaller companies, duties may include more practical and hands -on tasks.

Indian Testing Board/Verity Software as Manager –Co-ordination Worked from 2011 till November

2012

Accountabilities

The duty is to help manage and coordinate the diverse operation of the department of a multi -purpose

operations, that title can be a very broad description depending on many factors; e.g. size of company,

industry, specific need of business segment or even technical skills to support operations. One trendous

challenge I have seen made is operations coordinator being considered admin. support to a department

manager. they can play a very important role in not only coordinating operational activities, but helping, not

only identify, but drive the change.

Duties include managing staff, handling disciplinary issues of staff, ensuring the daily operation of the

facility is coordinated with necessary resources, tools and staff.

Managing and coordinating the full-time and part-time staff in regard to programs and shop floor or

department activities.

Corrects, modifies, and monitor processes directives allowing the employees to use considerable judg ment

to complete tasks.

Assigned duties are performed under the direction of the department Supervisor or Manager. All employees

report to the department supervisor or manager. The operations coordination is to work closely with the

department.

Deploying the activities necessary to visa obtainment (Country of visit).Foreign Exchange Procurement.

Overseeing the logistic arrangements, negotiating prices, fixing up menus and designing of seating

arrangements.

Arranging conference rooms with Video conferencing across all locations India and International as well.

Filling the International and Domestic expense claims via e-T&L. and preparing various expense statements

and tracking reimbursements.

Conducting video conferencing and scheduling of the regular DR mee tings.

Maintaining the distribution lists and sending communications, organization announcements, etc. on behalf

of HR and SDLs.

Administering the activities related to vendors and & maintaining the effective office procedures

Coordinating with transport department and checking the transport arrangement of all the employees.

ICreate Technologies, Location as Executive A ssistant Jan’03-Dec’ 2009

Accountabilities

Spearheading the activities of expenses as per the Oracle site, handling of all expenses through Corporate

Card and arranging the visa and foreign exchange arrangements with the travel desk.

Deploying the activities necessary to visa obtainment (Country of visit).Foreign Exchange Procurement.

Overseeing the logistic arrangements, negotiating prices, fixing up menus and designing of seating

arrangements.

Updating the Organization chart, contact list and sending the meeting request to all per the updated list.

Arranging conference rooms with Video conferencing across all locations India and International as well.

Filling the International and Domestic expense claims via e-T&L. and preparing various expense statements

and tracking reimbursements.

Conducting video conferencing and scheduling of the regular DR meetings.

Maintaining the distribution lists and sending communications, organization announcements, etc.on behalf

of HR and SDLs.

Administering the activities related to vendors and & maintaining the effective office procedures.

Preparing the annual EMS of 300employees and planning the annual increment as per the grid and

designation of the employee in the organisation.

Developing an Excel for the annual EMS and maintaining a head count report of the employees- Band wise

all locations/sites

Coordinating with transport department and c hecking the transport arrangement of all the employees.

PRECEDING ASSIGNMENT

M.N. Dastur & Company, Delhi as Admin. Executive Aug’90–Nov’ 2003

National Dairy Development Board, Delhi as Data Processing Supervisor Jul’83- jul ‘90

Jain Exports Pvt. Ltd., Delhi as Secretary Jan’81- Apr’83

Oberoi Intercontinental, Location as Guest Relations Desk Jan’80-Jan’81

Education

M.A. (English) from H.P.Universtiy, Location ICDEOL in 2000.(incomplete)

B.A. (English) from Osmania University, Hyderabad in 1988

11th from Carmel Convent School, Delhi in 1977

Additional Qualification:

B.Ed. from Hindi Sahitya Sammelan, Allahabad in 1999

Primary Trained Teacher from Vidya Training Institute, Vidya Bhawan in 1998

Certification

Cobol Programming Course from NDDB / ICIM in 1989

IT Skills

Well versed with MS Office & Internet Applications, Power point, Excel

Languages known

Well versed with ENGLISH, HINDI, MALAYALAM, SINDHI

Personal Details

Father’s Name : Late Mr. K. V. R. Menon

Contact Address : 360 G POCKET 2 PHASE I MAYUR VIHAR NEW DELHI -110091

A5C/28A JANAKPURI New Delhi-110060

Passport No. : H6496381

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