Administrative Assistant

Gail L. Andersen

*** *. ****** ***., #*** 818-***-****

Azusa, Ca 91702 **********@***.***

Employment

Auto Cellular Systems, Inc. 2004 to 2012

Administrative Assistant/Paging Director (AirPage)

Montrose, CA

Managed Accounts Payable desk, Managed Gross Sales reporting in accordance

with lease requirements, Managed Benefit Administration for entire company,

Managed ordering supplies and store displays for the corporate office and

23 Verizon Wireless Premium Retail stores,

Managed communications with store managers, company controller, and outside

contractors, especially during the opening of new stores, Managed all

shipping; UPS, FedEx, etc., Assisted Accounting department with daily

reporting requirements for 23 stores

Verified deposits, credit card receipts, and other financial documents to

reconcile bank accounts; performed daily audits of paperwork for

conformance to standards

Saved $10,000 per year on telephone costs for all locations

Saved $60,000 per year on office supplies by searching and negotiating

lower costs

For the AirPage Division

Maintained the database of customers; ensure data integrity, Activated

pagers and customer service, Performed audit of system that resulted in

$5000 yearly savings

Occidental College

2000-2002

Control Coordinator

Los Angeles, CA

Coordinated all requests for work orders and access (key) requirements,

Received all requests and directed emergency personnel for troubleshooting

calls, Processed, distributed and closed Preventive Maintenance work orders

daily, Processed and maintained records of work forms,

Managed for issuing lock changes, updated key codebook and inventory keys,

Validated accuracy and entered daily labor distribution for all bargaining

unit employees,

Coordinated all Conference Services/summer group needs, Processed work

requests for equipment rentals and linen, Maintained summer events schedule

/handled special event work orders, Assisted at Customer service counter

Modern Technologies Corporation

1998-1999

Finance and Scheduling Analyst @ Jet Propulsion Laboratory

Pasadena, CA

Project Scheduler for the construction and maintenance of the LMT (Large

Mutlimeter Telescope), Updated and produced reports for 5 engineers under

the Cassini Radio Science Group System Task, Generated monthly reports,

Assisted with administrative duties and recruiting by matching applicants

and resumes to corresponding job opportunities, Managed travel arrangements

and submitted paperwork to JPL for payment

Computer Skills

Fluent in MS Office Suite including Word, Excel, Power Point, Access and

Outlook

Highly experienced in Internet searching and social media platforms,

Proficient in Project Scheduler

Proficient in POS software, Proficient in QuickBooks Pro

Education

Citrus College, Azusa, Ca

Classes taken In English, Journalism, Computer Science & Psychology

Contact this candidate