Administrative Assistant Office

Dolores Hernandez-Babasa

***** ******** ******

Palm Desert, CA 92211

408-***-**** (cell)

**********@*****.***

To obtain a position of Administrative Assistant in a company that will

utilize my skills. Able to quickly establish trusted relationships and

maintain confidences. Excellent interpersonal and communication skills,

proficient in MS Word, Excel, PeopleSoft, INSZoom, Tabs, Lotus Notes,

Outlook, QuickBooks Pro 2010 and knowledge of PowerPoint. Type 50wpm.

Arizona Mine Management, Inc., Palm Desert, CA 09/2013

- Present

Executive Director of Administration

. Process Investors documents

. Process documents with Equity and Millennium Trust

. Maintain Bookkeeping

. Coordinate Flight/Hotel reservations

. Process Payroll

. Meeting Minutes

. Order supplies & Maintain office equipment

. Coordinate Board Meetings

. File Forms with State

. Process incoming and outgoing mail

The Chugh Firm, Santa Clara, CA 10/2010 -

5/2013

Legal Assistant

. Prepare non-immigrant forms and filings with the USCIS

. Prepared H-1B Visa, Employment Authorization Document and Advance

Paroles

. Drafted Letters and forms

. Process labor condition applications with the Department of Labor

. Processed Public Access Folders

. Follow up with clients

. Prepare client billing

. Case management and calendaring

. Photocopying, faxing and scanning

Fragomen, Del Rey, Bernsen & Loewy, Santa Clara, CA

10/2005 - 4/2009

Team Support Specialist II

. Lead team Administrator for a team of 24 including Attorney,

Paralegals, Legal Assistants & HRIC's

. Accurately Prepared client status reports, legal documents and

correspondence in a timely manner

. Coordinated team events, meetings, maintained calendar and ensured

that all office equipment function properly

. Prepared and maintained daily attendance

. Maintained data base of client information via Lotus Notes to

ensure all records were up to date

. Provided new counsel file transfer coordination

. Prepared and processed all incoming/outgoing mail including USCIS

and DOL government communication

. Efficiently opened and closed Foreign National Files

. Provided client billing and back up support for Administrative

dept.

. Assisted with expense reimbursements

. Supervised the Administrative Team

. Covered front desk

Pearl Law Group, (Contractor on-site at Applied Materials) Santa Clara,

Ca 09/2004 - 10/2005

Sr. Business Immigration Assistant

. Responsible for all Administrative support to Immigration Legal

Department

. Maintained PeopleSoft employee records to maintain consistency and

accuracy

. Closed and Opened Foreign National Files

. Assisted in new hire orientations

. Prepared and processed all incoming/outgoing mail

. Provided Immigration Website maintenance

Helmstadter & Scott, CPA's, Palm Desert, Ca

10/2003 - 07/2004

Administrative Assistant

. Managed all aspects of the front office including greeting clients,

distributing mail and making bank deposits.

. Organized and maintained files

. Managed client billing and collection.

. Perform a wide range of general office duties; Typed client

correspondence, assembled & delivered tax returns for individuals,

corporation & partnerships and typed & assembled financial

statements.

. Prepared annual 1099's for clients

. Managed office supplies inventory

Fragomen, Del Rey, Bernsen & Loewy, Santa Clara, CA

10/1999 - 9/2003

. Team Support Specialist II

. Provided Administrative support to a legal staff of 12

. Processed outgoing mail and distributed incoming mail

. Prepared client reports

. Coordinated team events, meetings, maintain appointment calendar

and ensured that all office equipment functioned properly

. Performed Data Entry and maintained data base via Lotus Notes

. Prepared Monthly invoices and prepared client billing

Contact this candidate