Human Resources Administrative Assistant
Resume:
Chantee Mosley
Bowie, MD **716
**********@*****.***
Objective:
To obtain a challenging and rewarding career in a professional
organization, where my Executive Management skills, superior work
ethics, and organizational skills will allow me to achieve future
leadership goals
Education:
University of Phoenix, 2009-Present (Expected 2013) Bachelor of
Science Major: Business Management
Prince George's Community College, 2003 - 2005 (Business Management
Courses)
Skills and Accomplishments
DOE Confidential Clearance (Granted April 2011)
DHS Confidential Clearance (Granted May 2009)
Excellent verbal and written communication skills, interpersonal
skills, and detail-oriented
Flexible team player who thrives in the ability to effectively
prioritize and organize multiple concurrent projects
Ability to produce analytical practices to detailed areas assigned
Demonstrates practices of office management and administrative
procedures
Advance knowledge of Microsoft Office Suite (MS Word, Excel and
PowerPoint), iMIS, & Lotus Notes
Work Experience:
The Washington Suburban Sanitary Commission
9/2012-Present
Administrative Assistant III to the Director
Intergovernmental Relations Office
Receive telephone and personal callers screening those that can be
handled without higher authority
Greet all Senators, Delegates, vendors and visitors in a
professional manner and direct them to the appropriate staff
Draft and prepare both general and legal correspondence documents
and route to appropriate legislative team member
Maintain Director's appointment and meeting calendar and occasionally
make appointments without prior clearance
Prepare domestic travel, expense reports, overnight travel requests,
and flight, hotel and transportation accommodations
Purchase and track office supplies and create budget for files
Manage accurate and complete legislative files of state and federal
regulations
Arrange and manage direction of all department meetings including:
location, space, attendees, presentation materials and catering
Maintain official company records per the Maryland Annotated Code
Review outgoing correspondence for procedural and grammatical
accuracy, conformance with general policy and factual correctness
Generate weekly Legislative and Status Reports to all Elected
Official in each count
U.S. Department of Energy (Contractor)
4/2011-8/2012
Executive Assistant to Deputy Secretary
Office of Nuclear Energy
Answer telephones and give information to callers, take messages, or
transfer calls to appropriate individuals
Arrange conferences, meetings, and travel reservations for office
personnel
Complete sensitive Human Resources documents for new hires i.e.
clearance packets an new hire orientation
Compose, type, and distribute meeting notes, routine correspondence,
and reports
Greet visitors and callers, handle their inquiries, and direct them
to the appropriate persons according to their needs
Manage Human Resources tracking system with new employee training
courses for the department
Assist with security clearances for Human Resources and the Security
Department
Manage executive staff calendars and meetings
Produce and distribute copies of correspondence and other printed
material and distribute to interoffice
Open, read, route, and distribute incoming mail and other material,
and prepare answers to routine letters
Schedule and confirm appointments for clients, customers, or
supervisors
Set up and maintain paper and electronic filing systems for records,
correspondence, and other material
Provide assistance to other departments for special projects as
needed.
U.S. Department of Homeland Security (Contractor)
2/2009-3/2011
Executive Administrative Assistant to Chief of Staff
Office of Refugee, Asylum, and International Operations (RAIO)
Assist the International Operations Division Chief, Deputy Chief, and
Senior Executive Staff with daily administrative and project
management tasks
Manage and plan senior executive calendars including monthly training
session's critical meetings, appointments and conferences
Assist Human Resources with the department hiring process for Branch
Chiefs and Deputy Directors
Manage and track applicants in HRIS and People Soft, update candidate
information and assist with creating position requisitions
Schedule and assist with phone interviews for candidates overseas and
work with multiple time zones for scheduling
Compose daily follow-up emails with Executive Staff and Candidates of
the status of interviewed candidates
Prepare weekly travel arrangement requests for executive staff
including domestic & international travel, schedules, itineraries,
complete and process vouchers using (Federal Travel System)
Create and process country clearances notifications through State
Department, visa applications, and sensitive documents for
international travel documents
Maintain Time and Attendance for the entire International Operations
Division and manage reports for supervisors and employees through
(Web T&A System)
Track and manage employee leave reports, and assist with monthly
leave account statements; conducting audits if necessary
Maintain department filing system manually and electronically through
an automated tracking system
Assist with country adoption applications and process registration
payments
Generate monthly and quarterly budget and status reports for district
offices
Maintain overseas outlook mailbox on a weekly basis
Coordinate a variety of administrative projects within the office to
include the development, analysis of administrative policies
Provide administrative support to other programs within RAIO as
needed
Development Alternatives Inc.
5/2007-1/2009
Administrative Assistant II to the Executive Administrator
Office of the Chief Executive Officer
Screened and responded to all incoming department calls, inquires,
and e-mails
Prepared, reviewed, and edited memorandums, reports, charts, and
briefing materials for senior staff.
Assisted with weekly timesheets for interns, contract employees,
company vendors, and couriers
Coordinated department meetings and assisted with preparation
materials for PowerPoint presentations
Managed requests according to priority, importance, deadlines, and
workloads on weekly basis
Prepared and maintained senior management monthly expense reports in
various Excel spreadsheets
Prepared travel arrangements, processed vouchers and reimbursements
within the executive department
Established and maintained an electronic filing system for sensitive
documents within the department in an archived database
Assisted the Executive Department's management team with the creation
of spreadsheets detailing budget overhead
Processed contract expense reports for senior management review on a
monthly basis
Established and maintained contract program budgets spreadsheets in
Excel
Received and responded to member inquiries for updates on contact
information for monthly and annual meeting
The Council of Insurance Agents & Brokers
1/ 2004-3/2007
Administrative Receptionist to the Membership Director
Office of Membership and Development
Provided a positive and professional greeting to all guests, clients,
vendors, and staff
Responded to all incoming calls and directed to appropriate
departments
Received and distributed office mail and packages daily
Edited Capitol Hill meeting documents for Senior Vice President of
Government Affairs
Assisted with Power Point presentation materials for meetings,
trainings, and conferences
Coordinated domestic, foreign travel, and meeting arrangements for
Senior Staff
Assisted Executive Officers with monthly membership projects
Assisted the Accounting Department with accounts payable/receivable
for membership invoices
Managed staff calendar through Outlook for meetings, appointments,
and conference calls
Assisted with Management budget and expense reports
Provided administrative support as necessary including word
processing, filing, faxing, photocopying, and inner-office routing of
materials
Participated in special projects for Membership Department as needed.
Contact this candidate