Sales Administrative Assistant

KATHY M. ABBOTT

214-***-**** *************@*****.*** 113 Julia Drive Fate, TX 75189

Professional with 15+ years of experience as a reliable, flexible support resource for a variety of internal teams and

leaders, customers, and business critical relationships. Specialize in administrative operations, vendor relations, budget

administration, and reporting. Track record of planning and coordinating major events/conventions end to end with

attendance of ~3,000 guests. Excel in building rapport with diverse people and driving effective communications to

support business, operational, and brand objectives. Selected highlights include the following:

Managed planning, implementation, and reconciliation of an $18M annual budget for a creative department.

Oversaw a variety of operational and administrative needs for 40 person department, including budget

expenditures, report processing, vendor relations, billing records, new hire on boarding, and equipment/file

maintenance.

Coordinated up to 10 NASCAR race hospitalities based on Interstate Batteries’ sponsorship of Kyle Busch and 3

race events at Texas Motor Speedway; coordinated with tracks, entertainment, hotels, and caterer for logistics.

Interfaced with National Hot Rod Association (NHRA) to expand scope of Interstate’s sponsorship of Pro Stock

Driver Mike Edwards and team; managed communications and handled supply of uniforms and other materials.

Career Overview

INTERSTATE BATTERIES

VP Assistant / Motorsports Coordinator 2004 July, 2013

Performed administrative tasks, such as calendar management, travel arrangements, meeting coordination, expense

reconciliation, PowerPoint presentations, and correspondence for the VP of PR and Advertising.

Managed a variety of needs for 40 person department, including supply ordering, expense reporting, invoicing,

purchase orders, vendor payments, and vacation time tracking.

Documented minutes and action items for department and board of director meetings.

Interacted with dealers/customers, 290 distributors across the US and Canada, and vendors.

Provided ongoing support to the Manager of Motorsports in relationship management and major event coordination:

o Tracked and maintained race sponsorship data via Excel; prepared spreadsheets and charts for management.

o Coordinated maintenance and event preparation for company’s Lone Star Tower condo at Texas Motor Speedway.

o Held role in preparing Celebrate Freedom Fourth of July event, as well as assisted with hosting event table.

o Steered company’s sportswear program, partnering with sportswear vendor to maintain updated inventory for

events and online store as well as roll out new product lines at bi annual conventions; processed all orders.

o Boosted exposure and sales for Pro Stock Racing Team events by promoting events companywide and to

distributors via memos, email/phone communications, and ticket orders.

National Account Specialist / Administrative Assistant to Sales / Receptionist 1990 2004

Maintained 10 national accounts with such customers as Mercedes, Home Depot, and KIA, to ensure on time product

delivery and customer satisfaction; completed monthly reporting for account base.

Provided administrative support to 48 National Sales Professionals, District Sales Managers, and Area Sales

Representatives by handling travel arrangements, reporting, and commissions; coordinated sales meetings.

Functioned as Receptionist for corporate office, answering and redirecting 600+ calls per day as well as providing

backup support to other departments as needed.

Certifications & Education

Quantum Leadership & Quantum Leap

Positive Thinking – Norman Vincent Peale Training

Master’s Degree & Bachelor’s Degree in Education Hyles Anderson College

Computer Skills: MS Office Suite (PowerPoint, Excel, Word, Outlook), EOne, Hyperion, IBAAP

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