Administrative Assistant

Kerry Guzman

**** * *** **

Terrell, TX *****

Cell: 832-***-****

SKILLS

Excellent oral and written communication skills

Dealt with Confidential Matters

Works well alone or with others

Very Organized

Ability to Prioritize

COMPUTER KNOWLEDGE

P21

Adobe Writer

Demand Planner

SAP

Microsoft Office Suite (Word, Excel, PowerPoint & Outlook)

PeopleSoft 8

AS400

WORK HISTORY

Airdyne International, Ltd Houston, TX October 2008 -

February 2013

Project Administrator / Documentation Specialist

Work with various departments and Project Manager to ensure project

completes on time and within budget

. Organize all incoming inventory documentation

. Release invoices at project milestones

. Maintain project in database

. Create project documentation/manuals

. Secure department approvals of completion before finalizing

project in system

Maersk Line The Woodlands, TX May 2008 -

October 2008

Customer Service Representative

Assist customers in booking shipments

. Maintain Regional Managers daily/weekly/monthly reports

. Assist customers to book shipments to meet requested delivery

date

. Find best shipping route to meet customers delivery requirements

. Convey shipment details and requirements to customer

. If issues arise with shipment, notify customer

Robert Half International The Woodlands, TX March 2007 -

December 2007

Regional Administrator / Field Auditor / Contractor

Assist Regional Manager to assure branch offices are compliant, productive

and efficient

. Maintain Regional Managers daily/weekly/monthly reports

. Weekly audits of job postings and candidate entries

. Maintain Regional Managers' calendar

. Liaison with Legal Department for candidates needing background

checks

. Upkeep Regional Managers' expense reports and absence records

. Create announcements and process promotion paperwork within the

Region

Airdyne, Ltd. Houston, TX September 2005 - February

2007

Executive Assistant

Answer all incoming calls while assisting 2 Vice Presidents, 1 Sales

Manager and 6 Sales Representatives

. Maintain and order all office supplies

. Create customer files upon new order entry

. Compile quotes, ship to customer, track receipt of quote by

customer

. Create/Transmit correspondence for Outside Sales Representatives

. Maintain weekly/monthly reports

Cebridge Connections Kingwood, TX October 2003 -

August 2005

Marketing Coordinator/Commercial Sales Manager - South Region

Assist one Regional Marketing Manager (South Region) while selling

Commercial Services over entire South Region

. Sell Commercial Services/Secure Contracts

. Maintain South Region files of all Bulk and Commercial contracts

. Train/Manage Customer Service Representatives on current

Commercial packages available to sell

. Order/Track Marketing Collateral

. Maintain Daily/Weekly/Monthly Sales Reports

Dan River Inc. Dallas, TX October 1997 -

May 2003

Customer Service Representative

Assist one Regional Sales Manager (Midwestern Accounts) and 2 area Sales

Representatives

. Track Purchase Orders for Customers thru SAP system

. Create and send quotes to Customer

. Co-ordinate shipments for Customers

. Order samples for Customers and Sales Representatives

. Maintain office supply of current pictures

Salem Radio Network Irving, TX October

1995 - June 1997

Affiliate Relations Assistant/Receptionist

Main responsibility: Answer phones (10 lines) and greet guests while

assisting 2 Sales Managers and 4 Sales Associates

. Type weekly program schedules and BMI/ASCAP information

. Create/Maintain fax list of Affiliates for each program

. Send various reports to approximately 200 stations weekly and

monthly

. Confirm each station received program information in a timely

manner

ABC Radio Network Dallas, TX October 1990 -

June 1993

Affiliate Marketing Assistant, West Region

Main responsibility: Assist Vice President of Sales and 5 Sales

Representatives

. Create proposal/contract for new Affiliate

. Create/Maintain all Affiliate files

. Confirm new Affiliates had all necessary equipment for initial

log on

. Pull renewal files for each Sales Representative

. Deal with confidential matters in a professional manner

. Track monthly sales records for each Sales Representative

Assistant to the Director of Traffic and Clearance

Main responsibility: Assist Director of Traffic and Clearance

. Collect/Sort weekly traffic logs for approximately 500 radio

stations

. Verify information on each traffic log

. Distribute weekly blackout information and commercial tapes to

individual stations

Contact this candidate