Administrative Assistant Service

Kristine M. Woodhouse

*** *** **** **. **********, CT 06877 203-***-****

Email: ***********@*****.***

Objective:

To utilize my experience and technical and communication skills in a

challenging, team oriented, high level administrative or office management

position.

Summary of Skills:

Strong organizational skills. Excellent verbal and written communication

skills. Diligent with details and follow-through. Focused on team

success. Flexible toward change. Proficient in the use of Microsoft

Publisher. Expertise in Microsoft Word, Excel, PowerPoint, Outlook

Experience:

PepsiCo, Inc. (Contractor) Valhalla, NY

November 2010-August 2011 Project Coordinator

. Created and maintained PepsiCo's Fruit & Vegetable Nutrition

Research Microsoft SharePoint Site

o Built out the site and subsites

o Created document libraries, links, announcements,

calendars, web parts, and discussion boards

o Uploaded documents to existing libraries

o Created content type folders to each library in an effort

to organize in an efficient way

o Authorized access to each site, subsite, folder or

discussion board to the appropriate group and individual to

maintain confidentiality

o Created and maintained the site member list with names,

locations, contact number and expertise

. Identified subsite Owners and trained them extensively how to

build out and manage their subsites

. Created and maintained Owner's manual and a User manual for the

Microsoft SharePoint site

. Trained SharePoint site members on the functionality of the site

. Attended team meetings throughout the Nutrition Department to

present the Fruit & Vegetable SharePoint site

. Created and maintained Fruit and Vegetable COP website on the my

PepsiCo portal

o Built out the main page of the site with F&V news, Links to

Pepsi SharePoint sites, Team Member information, document

libraries, links to F&V websites, F&V of the Month

o Edited site on a weekly basis to keep all news and

information current

o Updated documents in all document libraries

. Tracked all nutrition departments yearly expenses

. Coordinated all new vendors with the expense department via new

vendor forms, 1099's and invoices to ensure all vendors received

payments

. Created NDA's and MCA's for all new vendors

Weichert Relocation Resources Wilton, CT August

2006-January 2010

Executive Assistant/Office Manager

. Executive Assistant to two EVP's, seven DBD's, and WRRI's

Marketing Department

. Support to Proposal Group and the former Wilton Relocation

department

. Create and edit internal and external PowerPoint presentations

. Create all sales presentation binders and collateral for

external meetings (Best and finals, initial contact meetings and

site visits)

. Support Proposal Group in creating RFP binders for prospects

. General office duties (type correspondence; create, edit and

maintain spreadsheets, run customized company reports)

. Arrange travel for two Executive Vice Presidents

. Coordinate yearly Client strategy summit (manage invite website,

run reports based on categories, track registrations, coordinate

with the hotel rooming list, track the reservations for car service

requests and coordinate with the car service vendor, send out and

track all confirmations, act as liaison for all clients and

prospects attending, coordinate golfing event, create name badges,

attendee list and tent cards, manage all post conference follow-up)

. Handle a variety of requests from various departments within

WRRI as well as from the clients

. Manage office of nine

. Coordinate IT and telephone system maintenance and the

resolution of service interruptions.

. Responsible for office payroll

. Process office and clients bills for payment by expense

management

. Manage office supplies and equipment

. Coordinate with property management company on office/building

issues

. Coordinate all internal and external meetings onsite

IBM Corporation Somers, NY May 2000 -

September 2005

Administrative Assistant (May

2004 - September 2005 Part Time)

(May 2000 - May

2004 Full Time)

. Provided support to Vice Presidents, Directors, Managers and

their Staff

. Provided back-up support to General Managers Office

. Maintained calendars, scheduled meetings and conference calls

. Expense and credit card reconciliations

. Created and maintain databases

. Created, maintained and edited Microsoft PowerPoint, Word and

Excel documents

. Typing, filing and general correspondence

. Coordinated internal meetings

. Coordinated external meetings with Business Partners and

Customers

. Taught other assistants and staff Microsoft Word, Excel and

PowerPoint

. Arranged travel both domestically and internationally

World Duty Free Americas Ridgefield, CT

October 1998 - March 2000

Administrative Assistant

. Provided support to a Vice President and staff and to the

President of the Airport Division and staff

. Ordered all signage and transparencies for the stores in the

airport and on the Northern and Southern borders

. Created a database of all stores and what transparencies were

displayed as well as where they were located in the store

. Created, maintained and edited presentations, documents and

spreadsheets

. Tracked daily, weekly and monthly sales for the airport stores

. Helped set up displays in the New York Airport stores before

their Grand Openings

Silicon Valley Group Ridgefield, CT

February 1997 - July 1998

Administrative Assistant

. Supported Head of Field Service Unit, Controller of Field

Service and their staff

. Typing, filing and general correspondence

. Worked with Field Service Engineers regarding their expenses,

timecards, travel advances and travel arrangements

. Light accounting including accounts payable, closing book and

payroll

. Worked with human resources on general correspondence and hiring

information

MemberWorks Inc. Stamford, CT August 1995-

December 1996

Administrative Assistant/Staff Accountant

. Prepared Journal Entries

. Tracked Inventory Expenses

. Accounts Payable and Accounts Receivable

. Tracked Fixed Asset Expenses

. Audited Employee Expense Reports

. Worked on Month End Closing Book

. Maintained 1099 Database

. Maintained Vendor Database

Volunteer Experience

Farmingville Elementary School

Education

Katherine Gibbs, 1995, Administrative Assistant Certificate

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