Executive Assistant Management
Resume:
Eva Mallek
******@***.***
Business Experience
CONSULTANT - SENIOR EXECUTIVE ASSISTANT TO VICE March 2012 to April 2013
CHAIRMAN (Resigned. Company implemented
hiring-freeze policy.)
DEUTSCHE SECURITIES - NEW YORK, NEW YORK
Coordinated meetings for Vice Chairman between C-level executives at Fortune 500
companies and Senior Management. Arranged international and domestic travel. Prepared
expense reports in compliance with strict monthly deadlines and participated in
special projects. Provided overall assistance to Vice Chairman in keeping pace with a
tight schedule that included the drafting of correspondence as well as prioritizing,
and following-up on outstanding items on his behalf. Held a perfect attendance record.
CITIGROUP INC. - NEW YORK, NEW YORK July 2004 to October 2011
Senior Assistant to Managing Director - Macro (Management office moved to Europe.)
Economics
Liaised with senior executives (portfolio managers, economists, traders),
institutional clients and local/foreign government officials in the process of
coordinating conference calls and meetings during IMF and World Bank events. Made
travel arrangements, and prepared expense reports for the staff. Responsible for
coordinating the quality control and production of several economics research reports
published daily, weekly, monthly and annually. Handled all incoming calls and fielded
client requests. Coordinated the compilation of research material and prepared
PowerPoint presentations for meetings with institutional clients. In charge of
processing approvals for periodical subscriptions. Kept staff's attendance and travel
records. Scheduled departmental training and was the main contact and support for the
economists in the Americas. Performance Review: Exceptional Performance. Held a
perfect attendance record.
ENTREPRENEUR
Established and managed own business. 2001-2004
CAPITAL COUNSEL LLC - NEW YORK, NEW YORK January 2001 to October 2001
Executive Assistant to Managing Partner (Position was eliminated as company cancelled
- Client Services expansion plans following 9/11.)
Position required extensive interaction with management, custodians and prospects.
Main contact to clients on cash management services. Responsible for the design and
maintenance of company-wide database. Coordinated a project, which successfully
automated the production of month-end client statements. Held a perfect attendance
record.
TWEEDY, BROWNE COMPANY, LLC - NEW YORK, NEW July 1997 to January 2001
YORK
Executive Assistant to Partner - Client (Offered a promotion at newly established
Services and Marketing hedge fund.)
Scheduled meetings with clients and prospects. Designed and prepared customized
presentations for clients and prospective clients. Issued legal documents for the
opening of new accounts. Maintained filing system. Prepared marketing kits for
distribution. Coordinated availability of marketing literature as well as processed
general correspondence and mass mailings. Held a perfect attendance record.
BANCO SANTANDER - NEW YORK, NEW YORK October 1996 to July 1997
Executive Assistant to Managing Director - (Management office moved to Europe.)
Corporate Communications
Processed press releases via Bloomberg, PRNewswire and Reuters. Coordinated
conferences and meetings attended by senior management, reporters, and shareholders.
Typed and filed correspondence, made travel arrangements and prepared expense reports.
This position required extensive interaction with senior management in the U.S.,
Europe and Latin America. Held a perfect attendance record.
BESSEMER TRUST COMPANY, N.A. - NEW YORK, NEW January 1990 to February 1996
YORK
Executive Assistant to Senior Executive Vice (Left the company to expand on skill
President - Marketing sets.)
Responsible for the design, production and distribution of marketing publications such
as customized presentations, brochures, and other promotional materials. Also
maintained prospective clients database and processed all mass mailings. Held a
perfect attendance record.
Education
NEW YORK UNIVERSITY
AA in Liberal Arts
Paralegal Studies - Certified Paralegal
NEW YORK REAL ESTATE INSTITUTE
Real Estate Salesperson (License pending, Nov. 19)
Skills
Excellent communication skills. Knowledge of French and Spanish. Proficient in the use
of Microsoft Word, Excel, PowerPoint, Outlook, eCourts, eTrack, Pacer, eLaw, Westlaw,
P2P, Travel Planner, PeopleSoft, Concur, iMoneyNet Vision, Advent Axys, and Qube
database systems.
Other Activities
Active volunteer with Lutheran Social Services of New York.
Contact this candidate