Assistant Manager

Sovannary Peou

*************@*****.***

Phone 678-***-****

OBJECTIVE: To provide administrative/accounting support for an Executive and/or office of an organization.

EXPERIENCE:

October 2010 – Present Macy’s Systems & Technologies Johns Creek, GA

Executive Assistant/Office Manager

• Assistant to four C-Level Executives

• Assist in all internal and external communications including internal departments, Macy's Divisions, and vendors.

• Compile gathered information into proper formats and distribute information accordingly.

• Use Microsoft Excel, PowerPoint, and Word to prepare numerous reports, presentations and memos.

• Monitor and maintain calendar for departmental functions.

• Support entire group reporting to executive including mail, distribution of documents, messages, booking meeting rooms, special

events/activities. Keep attendance and vacation records.

• Order Supplies for the group and oversee maintenance of office equipment.

• Coordinate/book Travel Plans.

• Special projects as assigned.

June 2009 – October 2010 Woodruff Arts Center Atlanta, GA

Executive Assistant

• Assistant to the President and Chief Executive Officer

• Coordinates and schedules the President’s meetings and handles meeting follow-up which includes the preparation of agendas,

scheduling of meeting rooms and ensuring all catering and other logistical arrangements.

• Provides general administrative support to other members of the Senior Staff which includes the preparation of agendas, and the

scheduling of meetings and logistics in efforts related to and being carried out on behalf of the President.

• Monitors task list assignments, and secures, prepares and distributes status and progress reports.

• Reviews and organizes mail and emails; Filters, responds, and takes direct action when appropriate.

• Receives and filters President’s calls and maintains call lists and follow-ups.

• Provides support to initiatives, events and activities initiated from the President’s office as needed.

• Supports and Coordinates with the Vice President of Strategic Planning and staff in the collection and preparation of information and

minutes relating to meetings involving the President, including Board of Trustee and Board Committee meetings as required.

• Maintains files and records for the Board of Trustees and other Board level committees.

• Oversees all general office administrative functions to include the coordination of vendors, maintenance and service of all office

equipment, ordering of office supplies, refreshments and other functions that ensure the smooth functioning of the Executive Office.

• Maintains President’s files and records and handles the preparation of correspondence.

• Transcribes all dictation for correspondence, minutes, memorandums, etc.

• Additional projects and duties as assigned.

November 2007 - August 2008 Georgia Cotton Goods Company Norcross, GA

Executive Assistant/Office Manager

• Assistant to President and Chief Executive officer.

• Managed calendar, meetings, all travel arrangements and prepared expense reports

• Identified and developed new business.

• Developed marketing plans and literature for mass distribution.

• Assisted in the planning and organizing for trade shows.

• Assisted in advertising, PR, and other promotional efforts to publicize the company’s target customers.

• Provided customer service to obtain general information and product specifications.

• Tracked, maintained, and updated sales database.

• Helped organize and arrange travel for executives and personnel.

• Assisted all departments with clerical issues.

• Filled staffing requirements and maintained HR paperwork and employee information.

• Processed and oversee the company’s accounts payable

• Reviewed and process vendor invoices, expense reports, credit card statements and other AP accounts

• Assembled complete voucher packages (invoices, packing lists, purchase orders, approvals, etc.)

• Scheduled invoices for payment

• Researched and contact vendors to resolve billing and payment discrepancies.

• Processed and oversee the company’s accounts payable

April 2006 – July 2007 BAE Systems Washington, DC

Executive Assistant

• Assistant to VP of Operations and VP of Special Programs.

• Managed calendar, meetings, all travel arrangements and prepared expense reports.

• Established and maintained all files on personnel, policies, records, reports, reference materials, and legal information.

• Researched information and procedures; record actions on sensitive issues and released information to authorized parties.

• Initiated and responded to written and verbal correspondence; composed, edited and distributed correspondence according to

established guidelines.

• Composed memoranda, certificates, and correspondence utilizing office software applications.

• Performed accurate and timely database entry into multiple sources.

• Prepared purchase orders, staff reports, routine documents.

• Reviewed requisitions. Conferred with vendors to obtain product or service information such as price, availability, and delivery

schedule. Determined method of procurement such as direct purchase or bid. Prepared purchase orders.

• Maintained manual or computerized procurement records, such as items or services purchased, costs, delivery, product quality or

performance, and inventories.

• Tracked contracts and monitored over procurement process.

• Worked closely with the director to monitor the achievement of monthly budgets and goals.

• Created PowerPoint presentations.

• Assisted with projects and provide back-up support to the Finance Group

• Performed all general office duties.

September 2001 - April 2006 Eastern’s Automotive Group Arlington, VA

Office Manager/Finance Assistant

• Prepared daily, weekly and monthly reports including funded loans, commissions, titles, A/P & A/R.

• Organized and processed all documentation for new loans.

• Corresponded with settlement agent, processors, and closers to obtain documentation necessary to complete the loan file.

• Maintain databases of closing issues for tracking and reporting metrics.

• Reviewed and executed closing documents for accuracy and to insure compliance with loan program guidelines, underwriting

requirements, state and federal lending laws.

• Facilitated application process by interfacing with customer in taking complete applications; requesting documentation from

borrowers; discussing products and pricing at the request of, or in the absence of, the loan officer.

• Answered all initial inquiry calls for pre-qualifications and reviewed data with loan officer; acted as liaison between loan officer and

customer and coordinated submissions and closings.

• Identified potential problems with loan applications and arrived at workable solutions prior to submission to processing.

• Managed calendar, meetings, all travel arrangements and prepared expense reports.

• Performed all general office duties.

• Assisted with the day-to-day operations of the area, such as follow-up and maintaining deadlines/project management.

EDUCATION:

Northern Virginia Community College: A.A., General Studies 1999-2001

The Art Institute of Atlanta: Graphic Design 2008-Present

SKILLS:

Microsoft Office 95 and above, ACT, Adobe Illustrator, Adobe Photoshop, Adobe Indesign, Lotus Notes, Oracle, PeopleSoft,

Deltek, Quicken, QuickBooks, Reynolds and Reynolds, TRIPS, Tracker Plus Suites, Tessitura, Time Matrix, Reserve.

Contact this candidate