Administrative Assistant Executive
Resume:
Adrianne M. Medley Telephone: 713-***-****
**********@*****.***
Houston, TX 77003
SKILLS:
• •
SAP Lotus Notes
• •
Share Point Outlook
• •
Microsoft Office/ Suite Quickbooks
• Windows 95-2000/XP
WORK EXPERIENCE:
Administrative Assistant Transocean, Parker Drilling, Brown & Gay Engineers, Inc.
10/12 – 10/13
(Various Temp Assignments)
• Support all levels of Management
• Coordinate meetings, travel arrangements (Domestic & International)
• Expense Management
• SAP
• Data Entry
• Customer Assistance
Administrative Assistant HOUSTON CITY PERSONNEL (Various Temp Assignments)
11/11 – 05/12
STATOIL 05/12 –
10/12
• Support Vice President and Leader of HSE, US Offshore Operations and Procurement
• Facilitate & organize external conferences, team builds and workshops
• Coordinate meetings (Management and Department meetings)
• Schedule appointments
• Coordinate internal communication/information activities
• Organize and book meetings, rooms, refreshments
• Provide back up support to Reception as needed
• Assist new personnel with general information (i.e. “how to”)
• SAP: Handle requisitions/service entry/goods receipt; time writing, travel and expense
reimbursements
• Order and maintain office supplies
• Distribute and organize approvals for selected contractual and internal documents in an efficient
and timely manner
Administrative Assistant WEAVER AND TIDWELL, LLP 10/10 –
11/11
Houston, TX
• Complete daily deposits of client payments
• Enter project status in firm database, as well as, all charges for tax services
• Coordinate & assist with monthly billing for more than 150 clients for the consulting practice
• Prepare & finalize engagement letters and report writing
• Prepare & assist with the execution of credit trading contracts to clients
Adrianne M. Medley Telephone: 713-***-****
2104 Canal St. #117 Email:
**********@*****.***
Houston, TX 77003
• Assist with credit trading summary reports
• Assistance with general document organization such as setting up binders, organizing data in
binders using ProSystem fx Engagement program
• Back up to EMTS transaction processing – executing basic trades
• Manage time & expense reporting for contractors
• Assist other departments as needed
Adrianne M. Medley Telephone: 713-***-****
2104 Canal St. #117 Email:
**********@*****.***
Houston, TX 77003
Executive Assistant GREATER HOUSTON PARTNERSHIP 03/09–
07/10
Houston, TX
• Provide administrative support to the Sr. Vice President of Marketing Division and
Communications
• Schedule prospect meetings for Opportunity Houston fundraising campaign
• Deliver follow-up items to prospective investors
• Distribute E-news alerts regarding job creation announcements
• Assist with event planning, specifically for Opportunity Houston annual meeting, semi-annual
investor luncheons, and other events for investors of the program
• Prepare materials for Marketing Economic Development and Opportunity Houston committee
meetings
• Maintain investor profile spreadsheets to ensure investors are receiving benefits at their giving
level
• Prepare Travel arrangements along with expense report management
Leasing Agent/ SUPERPEOPLE, INC. (Various Temp Assignments)
05/08 – 3/09
Receptionist Houston, TX
• Assist tenants with rental payments, greet potential tenants, answer all incoming calls
Executive Assistant KPMG, LLC 08/07 – 05/08
Houston, TX
• Provide administrative support to Partners and management group of the Advisory practice
• Perform tasks that are somewhat standardized; work guided by established rules and procedures
• Expense report management
• Extensive international travel arrangements & meeting planning
• Provide maintenance of the Resource Management System (RMS) including data entry; use the
RMS to develop schedules for new client engagements and maintain schedules of existing
engagements
• Help ensure the efficient operation of the team
• Exercised independent judgment in making day-to-day decisions where alternatives are limited
and standard practices and policies were established
• Prepare client invoices
Executive Assistant ERNST & YOUNG 08/06 –
8/07
Washington, DC (Family Relocation)
• Provide administrative support to the National Tax Partner and management team
• Coordinate travel arrangements; coordinate meeting, conferences and events
• Calendar maintenance
• Format and edit letters and all other correspondence
• Retain documents following company policies & procedures
• Develop and edit documents to be presented to clients
• Reconcile financial data by using firm wide resources
• Manage expense and time reports following firm procedures
Adrianne M. Medley Telephone: 713-***-****
2104 Canal St. #117 Email:
**********@*****.***
Houston, TX 77003
Executive Assistant AIG - AMERICAN GENERAL LIFE 03/06 –
06/06
Houston, TX (Family Relocation)
• Provide administrative support to the President of Financial Institution Marketing Group
• Serve as a point of contact for corporate staff and clients
• Handle sensitive issues; exercise independent judgment in critical or urgent situations;
determine which issues to bring to the supervisor’s attention and communicates them
appropriately
• Coordinate scheduling for appointments, meetings, conferences, lectures, etc.; makes travel
arrangements; confirms appointments and/or reservations as required
• Creates correspondence including memo’s, announcements, presentations
• Maintain the ordering and upkeep of office supplies in addition to, forms inventories and office
equipment
Executive Assistant AIG - AMERICAN GENERAL LIFE (CONTINUED)
• Work with management to coordinate new employee setups complete with equipment and
telephone orders, desk supplies, and departmental move requests
• Manage expense reports, payments of invoices and new vendor setups
• Perform other duties as assigned
Leasing Agent MIDTOWN PROPERTIES, INC. 04/04 -
01/06
Houston, TX
• Leased apartments, prepared lease renewals and move-ins
• Customer Service & all activities related to apartment rentals
Sr. Executive Assistant AMERICAN EXPRESS 2/98 -
11/02
Norcross, GA
• Provided support to the Senior Vice President of Corporate Services
• Attended meetings of managers, supervisors and work units
• Talked informally with established personnel; facilitated effective interpersonal communication
among participants to improve human relations and work related problems
• Techniques included job skill training & personnel intervention, to resolve human relations issues
among personnel; assisted subordinates and supervisors in identifying and resolving problems
• Scheduled job-related skills training to improve individual work performance
• Processed new hire/transfer/promotional forms and relocation requests of direct reports.
Composed and expedited communication between upper level management and general
personnel
• Responsible for managing direct reports Performance Management Process; which included mid-
year and yearly review of seven (7) Vice Presidents nationwide, as well as, maintaining records
and producing reports for SVP
• Domestic/International travel management, travel and expense reconciliation for Direct Reports,
which consists of seven (7) Vice Presidents; along with maintaining a 2M dollar budget
• Supervise five (5) executive assistants along with training newly hired assistants. Processed
weekly payroll, attendance tracking and monitored vacation schedules
Adrianne M. Medley Telephone: 713-***-****
2104 Canal St. #117 Email:
**********@*****.***
Houston, TX 77003
• Prepared, as well as, demonstrated effective presentation layouts, database management,
organizational charts, compiled, analyzed and presented monthly reports
• Extensive calendar administration, scheduling meetings along with organizing off-site executive
meetings, which included contract negotiations and signings with vendors across the country
• Prepared & presented awards at yearly national conference
• Handle questions from internal and external clients
Contact this candidate