Assistant Administrative

Carol Rome 818-***-****

**********@*****.***

Professional Qualifications

Executive Assistant with over twenty years experience. I am a highly organized team

player, capable of working independently and efficiently. I am technically astute,

communicate well, have common sense and a positive attitude. I am resourceful, discrete,

loyal and trustworthy. I enjoy taking on new challenges.

Professional Experience

Stumbaugh & Associates, Inc., Burbank 2003 - present

Executive Assistant to the President - Toilet Partitions & Accessories Installation Co.

I am the go to person for information requested by other assistants and employees. I have

developed Excel spreadsheets to assist with formula information needed for contractor

forms. I initiated computer storage of contracts, insurance policies, licenses, installer

information as well as other time saving procedures. In charge of reviewing incoming

contracts, contacting the contractor regarding any discrepancies or omitted information,

as well as requesting bonds and insurance for those contract. Alert to building and supply

issues, reporting to appropriate contact.

• Fill out Prequalification information for jobs bidding.

• Prioritize work by installation date or contractor deadlines

Prepare incoming contracts for signature and comply with contract requirements

Request bonds and insurance for new jobs per contract requirements.

• Interface with contractor for additional information and job updates.

• Assist other employees with questions.

Provide product warranty at job completion.

Prepare job for billing

Atlos Rubber, Incorporated, Los Angeles 1986 - 1995

Assistant to the President - Tire Tread Rubber Recycling Co.

• Assisted in organizing the Presidents correspondence

• Took dictation and typed letters

Office Manager

Oversaw shipping and reception departments.

Accounts Receivable, Accounts Payable and Management for Office Staff.

Reviewed, price and invoice outgoing shipments.

Responsible for daily input and payment of accounts payable.

Reconciled bank statements to accounts.

Called and sent out statements to past due accounts.

Updated and input profit sharing information.

Made additions, changes and deletions to medical/life/business insurance.

Interfaced with potential and existing customers regarding current product pricing.

Pacific Communications Services, Inc., Pasadena 1984 - 1986

Communications Assistant - Business Phone System Installation Co.

Dispatched technicians to customer sites for repairs and installations.

Interfaced with customers in: repair, work request, changes and installation.

Coordinated technicians experience and dispatched them to the appropriate job.

Ensured the correct materials are ready for each job.

Verified customer satisfaction for repairs and installations.

Daily input of work completed, pricing, and invoicing.

Entered new accounts and update maintenance contracts.

Federal Electric Corporation, Pasadena 1982 - 1984

Communications Chief for Jet Propulsion Laboratory

Real Time Operations Supervisor of the NASA West Coast Switching Center.

Monitored operational control of all circuits in the NASA Deep Space Network.

Interfaced between the various projects and Goddard Space Flight Center.

Operated all data processing systems during shift.

Ensured procedures regarding performance, conduct, safety, and working

conditions are adhered to.

Worked with management team to develop training agenda.

Evaluated technician’s abilities and training in proper procedures.

Bendix Field Engineering, Pasadena 1980 - 1982

Lead Technical Controller for Jet Propulsion Laboratory

Technical Controller for Jet Propulsion Laboratory

United States Navy, San Diego 1976 - 1980

Lead Petty officer and Administrative Assistant to the Officer in Charge

Honorable discharged.

Education

Pasadena Community College – Business & Art Courses

Glendale Community College – Business, Accounting & Computer Courses

Radioman Course – USN

Basic Electricity and Electronics – USN

Skills

Proficient in: word processing, spreadsheet, and accounting programs.

Proficient in Microsoft Office, Outlook, Word, Excel, Skype

Proficient in Macintosh Business Sense, Accountant Inc. Bill Paying Online

Proficient at Internet research

Excellent typist

Adept at learning new computer skills

Contact this candidate