Biju P.S

*nd Floor Al Asmak Building Post Box. **448,

Al Khor, Qatar

Email: ac9n6h@r.postjobfree.com,

Mobile: Qatar +974-********, UAE: +971-**-**-**-***, +971-**-***-**** Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality.

Company : Allianz Marine Services WLL, Qatar

Duration : July 2016- till present

Designation : Assistant Manager –Operations (Qatar), Alternate DPA / Deputy CSO./ Offshore HR

JOB PROFILE

Handling the day to day running of the 10 offshore vessels, including charter party requirements, certification, ship safety, spares & stores supply and crewing matters

Ensuring IMCA guidelines and “best industry practises” are adhered to at all times, with regard to vessel DP operations, equipment and personnel requirements.

Attending Annual DP Trials & FMEA audits

Handling OVID inspections and liaising with the Clients

Coordinated closely with IACS members, Marine Warranty Surveyors and Insurance Surveyors.

Ensure that vessel and shore-based audits are carried out in line with Audit and review contained in the Safety Management Systems Manual (SMS).

Experienced in New Build vessel mobilization from China, Qatar and UAE Shipyards

Knowledgeable in Marine certificates, Safe manning, crew certificates

(IMO,ISM,SMS,STCW’s and Licenses)

Assisting in the internal and external audits of vessel which Allianz Marine owns, manages or operates

Maintain quality in crewing services (recruitment/ assessment/ interview Officer’s and Ratings through Agencies/ Direct hire).

Profile

Professional Experience

Vetting CV’s of proposed candidates as per the vessel type and experience required. Conduct telephonic/ webcam interviews.

Maintain effective crew database/ personnel records and ensure that all documentation is organized in proper order, to any Maritime requirement of the Company.

Maintain relief program and monitor the rotation of crew, ensuring timely advice is advised and relief arrange in time.

Ensure that Performance Appraisals for all offshore staff are carried out in conjunction with the relevant Master/ Ch. Engr. and ensure records are maintained for future references.

Assist in preparing annual crewing budgets and maintain controls and monitor the same for fleet staff (salary/ benefits); providing variance reports when required.

Implement necessary programs, assess employee and encourage crew (to upgrade their certifications), and/ or personnel within the Crewing department. If required make necessary recommendations for promotions to the deserving candidates/.

Liaise with the concerned departments/ offices and make arrangements for the required training programs required as per clients.

Monthly / Quarterly Reports of vessels to be checked and filed; Error’s in reports are notified to Vessel Captain/Chief Officer/Chief Engineer to rectify and dispatch it to office.

Ensuring compliance where appropriate with the Company s Procedures and Policies in accordance with the requirements of the ISM Code and ISO 9001:2008 ISO14001:2004

& ISO18001:2007 Standards.

Trade expertises

Vessel Requisitions; Order/arrange bunker, LO, FW and store supply to fleet vessels.

Acquire quotes and product information from various manufacturers.

Monitor the quality and price of the product supplied.

Prepare and monitor yearly budget for Operations & Crewing department.

Research on modern and innovative technology which can be utilized to improve vessel’s output.

Coordinate with technical department for implementation of various statutory requirements.

Compile information required to complete tenders for new charter. Client Relationship skill

Meet and congregate with present clients to improve business relation and eliminate shortcomings if any in out services.

Meet and interact with prospective clients in various seminars and congregation organized by classification societies.

Liaising with major oil and gas sector clients, such as Maersk Oil, Ras Gas, Qatar Gas Saudi Aramco, QPD(Qatar Petroleum Development) and McDermott etc, on Operational and QHSE related matters.

Company : Allianz Marine Services L.L.C, Dubai, U.A.E. Duration : December 2012- July 2016

Designation : Operations Superintendent / Alternate DPA / Deputy CSO./ Offshore HR

Ensuring Company owned and managed vessels are operated in a safe, efficient and economical manner and in full compliance with Class and Statutory regulations

Ensuring that the fleets DP equipment is in a fully operational state of readiness at all times.

Ensuring that all mandatory procedures i.e. Tool box talks, Risk assessments, permits to work, hot work permits etc, are used effectively and filed for audit purposes

Initiated Management Review and Master’s Review of the Safety Management System as per requirements of the International Safety Management Code

Managing and following up on any emergency or other cases that require medical treatment and / or hospitalization / repatriation as per Company emergency procedure

Arranging OPITO Approved and STCW courses for new personnel’s

Participating in the HOC( Hazard Observation Card) program and stopping and reporting any unsafe acts, but also reporting on good safe working practices observed.

Planning and Coordinating Maintenance, Repairs, Dry-Dockings, Surveys and Vettings etc.

Monitoring DPR in relation to vessels operations.

Ensuring that end of month vessel paperwork is reviewed and outstanding issues acted upon.

Monitoring all certificates on the Database like: Class, Ministry, Life Saving and Fire Fighting Appliances

Prepares /Review Manning Agreement (Agents) and Employment/Contracts for Marine personnel

Company : InterMarine Sharjah Ltd, Sharjah, U.A.E

Duration : November 2009- December 2012

Designation : Operations Assistant

JOB PROFILE

Monitoring the Company’s SMS Forms by tracking reports received and completed from Shore Based Personals / Vessels and ensures receiving feedback from various Departments before filing.

Efficient implementation of the SMS reporting system from vessel and shore Based personals.

Developed a tracking system for safekeeping of all Vessel Documentation including copies of Class, Statutory, Insurance, Ship drawings/plans and also Ministry related certificates like Minimum Safe Manning, Ship Station License, Exemption Certificate and Navigational License.

Arranging with Agents for Berthing and clearing of Vessel and Dry Dock formalities.

Responsible for crew recruiting, repatriation arrangements and liaising with manning Agents worldwide.

Coordination with all Government Departments of UAE like Immigration, Free Zone Govt, Ministry, National Transport Authority, Customs, Embassies etc.

Updating all certificates on the Database like: Class, Ministry, Life Saving and Fire Fighting Appliances

In charge of purchasing and ensuring if repaired vessels Safety, Navigation & Radio Equipment

(Radars, Autopilot, Gyro Compass, handheld Radios, EPIRB, SART, AIS, and Pyrotechnics etc.). Including informing Radio Technician to repair / replace the Equipment as required. Issue LPO on job completion. Tracking sheet is maintained for warranty and price comparison.

As per Technical manager’s Instructions arranging technicians to repair Bilge Alarm, Emergency Shutdown systems, Rudder indicator etc

Monthly / Quarterly Reports of vessels to be checked and filed; Error’s in reports are notified to Vessel Captain/Chief Officer/Chief Engineer to rectify and dispatch it to office.

Ensure Masters/Chief Engineers Handing/Taking over procedures be cross checking listed items on handover ensuring none are missing or faulty; Crew /Officers Periodic Assessment and Masters Annual Review are received before signing off.

Board the vessel during port call, ensure Documents are updated and filed. Verify LSA/FFA items, First Aid Kit, Medicine Locker; SOPEP Box validity and functioning of Bridge Equipments.

Present onboard during ABS, DNV Survey and Port State Surveys.

Arranging Crew Signing off procedures as per their contract as and when Vessel calls at port.

Visiting Vessels when at port, and meeting the crew personally when required.

Distributing Admiralty Notice to Mariners & Cumulative List for all vessels. Company : InterMarine Sharjah Ltd, Sharjah, U.A.E

Duration : April 2007 –October 2009

Designation : Administrative Coordinator

JOB PROFILE

Preparing Documents for queries during office Audit.

Assisting DPA in day-to-day operations (Paperwork, Computer, Filing)

Arranging Air Tickets, arranging assistance at airport and Hotel stay and thereafter transportation to the Office /Vessel/or Airport as required.

Giving a briefing to Officers and all Crew regarding the Company policies, specially Drug & Alcohol and personal & environment safety policies on board the vessel.

Preparing & approving offer letters, and Seaman contracts, to be signed by crew before boarding the vessel.

Arranging Shore passes, medical assistance for crew when required.

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

Research, price, and purchase office furniture and supplies. Company : InterMarine Sharjah Ltd, Sharjah, U.A.E

Duration : September 2005 – March 2007

Designation : Document Control Officer

JOB PROFILE

Arranging Seaman Visas and other Service Visas for Signing on Crew, after making sure that their Certificates, Medical Fitness and Travel documents are all in order.

Monitoring of Certificates, Endorsements, Passports, Seaman Book, and Medicals etc. for expiry.

Arranging Flag State Endorsement for Officers / Ratings.

Assisting Operations Manager preparing Vessel Daily& Monthly Report.

Arrange Annual Inspection, Renewal and Certification of LSA/FFA items (Liferafts, Fire Extinguishers, EEBD, BA sets, CO2, Pyrotechnics); Issue LPO on the basis of their quotation.

Arrange Annual Inspection, Renewal and certification of Automation Jobs ( H2S, Personal H2S Gas Monitor, Fire Alarm Systems, Engine Alarm Systems, Bilge Alarm). Issue LPO on basis of their quotation.

Company : Denz Computers, Kerala – India

Duration : Oct 20th 2004 –August 2005

Designation : Computer Hard ware and networking Technician JOB PROFILE

Computer assembling and maintenance.

Troubleshooting hardware and software problems.

Installing and configuring the peripherals, components and drivers

Installing software and application to user standards

Wide knowledge of motherboard and circuit designs of monitor

Configuring and troubleshooting desktops, laptops and servers

Excellent troubleshooting skills in complex software and hardware problems

Installed Hard disks, Floppy drives, CD Drives, Sound Blaster cards, CPU, Memory, Power supply unit, Network card, Video graphics card, Hard disk controller card on PC systems

Troubleshooting of personal computers. On line Support to customers concerning their computer problems

Master of Business Administration (M.B.A), Mahatma Gandhi University 2007 – 2009-Marketing & HRM

Bachelors of Science (B.Sc.) – Chemistry, University of Calicut 2001-2004 Technical Skills : MSOFFICE2010, Tally, Windows OS IOSH ( Institution of Occupational Safety & Health ) Managing Safey Internal Auditor ISM-ISPS-MLC (DNV-GL, Dubai-U.A.E.) ISM Code Designated Person / Internal Auditor (Bureau Veritas, Dubai-U.A.E.) Quality, Occupational Health, Safety and Environmental Management Systems Awareness Training for shipping company. (Bureau Veritas, Dubai). Leadership and Management - How to communicate in writing Training Course. Passed 89% Marks (VIDEOTEL )

OPITO Approved Basic Offshore Safety Induction Emergency Training Including EBS. (T-BOSIET)

OPITO Approved Basic H2S Training

Basic Training Assessment certificate

o Safety Awareness on Offshore Vessels

o SCBA Training

o Fire Fighting Procedures

o First Aid Procedures

o Oil Pollution Clean Up Procedures

o AHTS Vessel Familiarization

Date of Birth : 07th April 1984

Gender : Male

Marital Status : Married

Passport No : Z2442162

Languages : English, Hindi, Malayalam and Tamil

Driving License : 1. UAE Driving License Exp.22.11.2020 2. Qatar Driving License Exp. 10.09.2022

3. Indian Driving License Exp. 25.06.2022

Personal Information

Courses

Educational Qualification

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