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Manager Executive Assistant

Location:
Anaheim, California, 92804, United States
Salary:
90k-100k
Posted:
June 05, 2019

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Resume:

Jasmine N. Nguyen

**** ***** **** ****: 408-***-****

Anaheim, CA 92804 ac9jbm@r.postjobfree.com

EDUCATION:

Trinity Law School, Santa Ana, CA (2015 – Present) Juris Doctor degree, Anticipated Graduation: May 2020 California State University Fullerton, Fullerton, CA (2011 – 2013) Mihaylo College of Business and Economics, Degree received 8/2013 Bachelors of Arts in Business, Concentration: Business Management Honors: Dean’s List, Fall 2012 Fullerton campus

Dean’s List, Fall 2012 Irvine campus

CERTIFICATIONS:

National Notary Association, Notary Public (2014 – Present) Commission No. 2271015 Expires January 2023

EXPERIENCE:

VANS, Inc., a VF Corporation, Costa Mesa, CA (1/2019 – Present)

• IP Global Brand Enforcement Paralegal (Temp/Contract Position) to In-House Legal Dept. supporting the IP Global Legal Manager, Associate General Counsel, and VANS General Counsel

• Manage VANS’ large IP trademark portfolio, both domestically and globally (worldwide)

• Brand enforcement of VANS trademarks, logos, and trade dresses in key markets

• Instruct and manage oppositions, cancellations, invalidations and nullity actions against infringement; overlap of counterfeit and criminal action/prosecution matters with Legal Manager

• Liaison with key partners on international investigations, conduct test purchases, raids/seizures and counterfeit matters; alert Legal Manager and key partners of necessary domain takedowns

• Work with outside counsel to draft co-existence agreements, settlement agreements, and strategies for trademark infringement course of actions and/or brand enforcement strategies for global protection

• Docket matters into Diams (Dennemeyer), manage actions due reports and deadlines

• Gather evidence for filings and oppositions; monitor/execute trademark watch notices and inquiries

• Software/systems used: Outlook, Diams/Dennemeyer, Saegis, Thompson Reuters, Clarivate Analytics Pacific Sunwear of California, LLC (PACSUN HQ), Anaheim, CA (5/2016 – 1/2019) Contracts & Trademark Administrator to Legal Department supporting the Legal Director

• Drafted and redlined contracts, amendments, addendums, SOW, and proposals for various departments; proposed contract revisions to protect company interests; prepared execution final copies

• Oversaw contract maintenance including service agreements, consulting agreements, license agreements, marketing/advertising contracts, IT contracts, HR recruiting/staffing contracts

• Maintained contracts tracker & docketing system; maintained physical/electronic copies of contracts

• Drafted and executed authorization letters for vendors/manufacturers/factories of PacSun and proprietary brand name apparels, trademarks, and logos for trade compliance and U.S. Customs

• Trademark prosecution and filings of certificates; updated company records/trademarks with USPTO

• Trademark docketing and management of entire TM portfolio in Clarivate Analytics/IP Manager

• Conducted trademark watches and IP risk assessment by monitoring TM publications on Serion

• Liasioned with International Agents and instructed oppositions/cancellations/nullity actions

• Responsible for managing the company’s entire international trademark portfolio (500+ matters)

• Maintained company brand protection by taking down unauthorized Instagram and social media pages

• Ran copyright searches for logos, t-shirt wordings, and product wordings and catch phrases

• Softwares used: MS Word, Outlook, Adobe Pro, Concur, Lawson, ScanOne, IP Manager Paralegal and Executive Assistant to Senior VP, In-House General Counsel, and HR Director

• Drafted Board Minutes and written consents; processed and filed annual reports; 10-K filings

• Tracked incoming and outgoing contracts assuring signatures for fully-executed copies

• Worked with Finance to collect monthly legal fee estimates from third-party vendors & legal counsels for fiscal month-end closing; processed and received monthly legal invoices in Lawson and ScanOne

• Maintained proper filing and record-keeping of all corporate documents, board minutes, litigation matters, and other proprietary information; HR separation agreements, employee termination letters, wage garnishment records; engagement letters, NDAs, separation agreements, and other HR docs

• Processed expense reports, booked travel arrangements, maintained General Counsel’s calendar, maintained conference room reservations, organized meetings, opened mail for In-House Legal Dept. BlackCastle Strategies, P.C., San Diego, CA (5/2015 – 6/2016)

• Paralegal to Corporate Attorney (Freelance/Independent Contractor) handling legal matters/services for business clients, entrepreneurial start-ups and mid-market companies.

• Duties included revising contracts and documents, drafting correspondences, and assisting in projects such as: corporate licenses, DBA filings, board minute preparation, written consents of the board, stock purchase agreements, option grants, consulting agreements, preferred stock offerings, contract management/organization, eshares posting on stock certificates/options grants Ventura Foods, Brea, CA (3/2016 – 5/2016)

• Temp/Contract Paralegal to In-House Legal Dept. supporting General Counsel and Associate handling Litigation/Claim Management and Corporate/Transactional work

• High volume, fast-paced and busy desk; processed and opened about 15-40 new matters per day

• Drafted and redlined contracts, letters, HR forms, reports, and PowerPoint presentations for meetings

• Handled transactions relating to: corporate, IP, contracts, real estate, culinary R&D, M&A opportunities, member committee duties, and HR/personnel files; litigation/claim management relating to employment, commercial claims, product liability, and health/safety regulations

• Experienced in working with proprietary information; handled EEOC claims, workers compensation matters, HR and employee termination, employee discipline and performance improvement plans; handled wage garnishments with payroll department; and procured settlement checks for matters

• Revised consulting/service agreements, subscription agreements, development and supply agreements, sales agreements, advertising & marketing agreements, NDAs, real estate agreements and leases

• Managed attorney’s work flow, calendaring, expense reports, travel arrangements, and telephones

• Softwares used: Practice Manager, Outlook, Concur (for travel & expenses), and Skype Prestige Dental, Henderson, NV (11/2002 – 12/2009)

• Corporate Vice President and Business Manager directly supervising a team of 20-employees

• Large 10-operatory dental office with 2-Doctors and 5-Hygienists scheduling calendars

• Specialized in general & cosmetic dentistry. Services include, but are not limited to: general dentistry, pediatrics, cosmetic dentistry, wisdom teeth extractions, root canals, veneers, single tooth implants, bone graphs, Invisalign (orthodontics) and Zoom! teeth whitening

• Strategically designed the practice from ground up; instrumental in the business development of the office and its thriving success as it grew to a multi-million dollar producing office within 4 years

• Increased yearly production to over $2.4 Million per year with collections at 98%-100% average

• Served 40 patients a day (average); successfully resolved any patient care disputes or financial issues

• Recorded as top-three-producing Invisalign practices in Las Vegas; sold 95% of all Invisalign cases, conducted Invisalign case presentations through Clincheck; offered treatment plan financing programs; took intraoral and extraoral photographs; organized quarterly promo specials

• Managed all aspects of the business including day-to-day operations, accounts payable/receivable, HR, billing/collections, QuickBooks, monthly/year-end closings, any/all bank relations, patient relations, marketing/advertising, ensure OSHA compliance, HIPAA regulations, CPR training, treatment coordinating, office management, dental claims, and Dentrix software training

• Maintained legal documents and executed business responsibilities such as yearly Secretary of State filings, Corporate Officer filings, Quarterly Sales Tax Reporting, and Leasehold Agreements

• Organized holiday functions, company events, dental conventions, CE courses, and Doctor’s meetings Goldfarb & Lipman LLP, Oakland, CA (1/2002 – 11/2002)

• Litigation Legal Assistant to two Eminent Domain Litigation Attorneys and one Real Estate Litigation Partner; Goldfarb & Lipman is a non-profit litigation firm representing the City of Oakland

• Composed correspondence to counsel and clients; created and edited pleadings, discovery, and proof of services; compiled and organized exhibits for trial; greeted clients for meetings, set depositions, arranged conference room reservations; booked hotel, car, travel arrangements; handled court filings

• Maintained calendaring for attorneys using Outlook; court deadline calendaring on CompuLaw

• Administrative tasks: answered phones, voicemails, faxes, copies, legal messengers, attorney mail Brobeck, Phleger & Harrison LLP, Palo Alto, CA (7/2000 – 1/2002)

• Corporate Legal Secretary in the Mergers and Acquisitions Department; supported three Attorneys

• Responsibilities included: heavy word processing; document turnover including editing, proofing, red-lining, photocopying and assembling documents/agreements for execution

• Prepared minutes for Board of Directors and Shareholders’ meetings; prepared 10-K filings; prepared applications for Corporation Commissioner for permits and stock transfers; prepared legal documents

• Inputted daily timesheets for attorneys; edited billing statements for accounting; reconciled cellular/office phones; prepared travel & general expense reports; handled attorney calendaring, appointments, and deadlines; scheduled conference room reservations and booked travel arrangements Davis Polk & Wardwell, Menlo Park, CA (3/2000 – 6/2000)

• Corporate Legal Secretary; supported three Attorneys in Transactional, Securities, and Sec Litigation

• Responsibilities included: heavy word processing, document turnover, red-lining documents, closings

• Inputted daily timesheets for timekeepers; handled expense reports and travel reports for attorneys

• Scheduled conference room reservations, created new client matters, accessed records and filing Terence F. Traverso, Attorney at Law, Seattle, WA (5/1998 – 3/2000)

• Legal Secretary to Personal Injury/Civil Litigation attorney

• Compiled and organized exhibits and directly assisted attorney at trial hearings in the courtroom

• Created and filed court pleadings and discovery with King County courthouse

• Engaged in constant interactions with auto insurance companies (claims department), State Commissioner’s Office, and various medical facilities for client case-related matters

• Handled client relations and initial client consultations; calendared all attorney appointments

• Drafted correspondences, demand letters, settlements, interrogatories, managed discovery requests

• Answered phones and handled all PI files/cases from inception to settlement or trial/litigation King County District Court – Shoreline Division, Shoreline, WA (1/1995 – 4/1998)

• County Court Clerk with occasional desk rotations for other desk title duties or coverage

• Ordered court dockets on DISCIS computer system, printed and prepared daily court calendars/trials

• Inputted and recalled warrants; posted bail for defendants; daily interactions with Police Department

• Magistrate Clerk: inputted and receipted bail payments, prepared time payments, assisted Magistrate

• Set Contested and Mitigation hearings, set Pre-Trial and Jury Trial hearings, organized court dates

• Inputted new traffic and criminal violations; set up files for new cases, assisted public at front counter

• Ordered Failure to Appears (FTA’s), typed/sent summons, handled Jury Duty logs and payments

• Recorded daily cash; accounting information; collection accounts; served as a Vietnamese interpreter SKILLS:

• Proficient in MS Word, Word Perfect X7, PowerPoint, Excel, QuickBooks, Adobe Pro, Outlook and Internet, Concur, Lawson, ScanOne, Skype, ADP, and Timesaver

• Legal softwares used: CMS Entry, Carpe Diem, DocsOpen, CompuLaw, AIA, Amicus Attorney, Legal Solutions, Lexis Nexis, Westlaw, Practice Manager, IP Manager, and Thompson Reuters Serion

• Over 12 years of legal experience in corporate, litigation, courts, and GC, Partner & Associate support

• Professional, self-starter, meticulous, organized, and possesses strong communication skills

• Bilingual in Vietnamese and English (fluent in both) REFERENCES AVAILABLE UPON REQUEST



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