Administration Manager

ANAND G

*********@*****.***

Mobile: 875-***-**** & 994*******

Page 1 of 5

PROFESSIONAL SUMMARY:

Vast experience in the field of General Administration, Facility management, People management, Customer Support, Asset management, Vendor management, Security management, CAPEX Budget, AMC, Administration Budget, Accounts Payable, Receivable, FOREX, Ticketing, Visa, Overseas Insurance,. Possess comprehensive knowledge and holds experience in assisting on HR matters & recruitment procedures. Efficient with in handling accounting package software. Database Management, Correspondence Handling, Inventory Management.

EXPERIENCE DETAIL

Company: Codeboard Technology Pvt Ltd

Designation: HR & Admin Manager – FM: July 2019

Roles & Responsibilities:

Developing the HR agenda.

Developing HR strategies, policies and practices.

Improving and monitoring employee productivity.

Recruitment,screening,sourcing,IT Recruitment,HR recruiter, Full life cycle process of Recruiting, job posting, Interview Scheduling, Salary Negotiation, Mass Mailing, Interviewing Candidates, Employee Screening

Structuring compensation and benefit packages.

Managing staff wellness initiatives.

Improving relations between staff and employers.

Evaluating staffing needs.

Overseeing recruitment efforts.

Engaging with heads of department.

Vendor management related to vendor pay bills.

Maintain calendars of HR management team.

Assist with performance management procedures.

Schedule meetings, interviews, HR events and maintain agendas.

Perform orientations and update records of new staff.

Process payroll and resolve any payroll errors.

Complete termination paperwork and exit interviews.

Partnering with hiring managers to determine staffing needs.

Screening resumes.

Performing in-person and phone interviews with candidates.

Administering appropriate company assessments.

Performing reference and background checks.

Coordinating interviews with the hiring managers.

Following up on the interview process status.

Maintaining relationships with both internal and external clients to ensure stafkng goals are achieved.

Communicating employer information and benekts during screening process.

Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices.

Serving as a liaison with area employment agencies, colleges, and industry associations.

Completing timely reports on employment activity.

Conducting exit interviews on terminating employees ANAND G

*********@*****.***

Mobile: 875-***-**** & 994*******

Page 2 of 5

Company: Mitsui OSK Lines Information Technology India Pvt Ltd (MOL IT) Designation: Senior Administration & Accounts Officer – July 2009 to April 2019 Roles & Responsibilities:

Administration Role:

Handling Directors Calendar

Accessing and Responding Emails

Organizing Meetings

Handling End to End Facilities and General Administration

Handling Day to day issue

Employee Welfare

Maintaining Employee Database

Respond to quality management issues and supplier performance concerns

Manage all human resource administration for direct reports.

Maintaining SLA's

Processing Vendor Bills (Both Operational and Capital Expenses)

Releasing purchase Orders

Assist in Event management both Internal and External

AMC Maintenance with Service Providers

Adopting budgeting and cost control measures as well as monitoring the same

Negotiation of commercial terms & conditions

Active role in managing day to day administrative activities

Yearly Budget proposal on administration with cost control effectiveness.

Overseas & Domestic Travel Air ticketing, Hotel accommodation, etc...

Working closely with insurance co for reimbursement / cashless claims for employee.

Office Lease Agreement Renewal.

Inventory record on fixed asset item maintained with a proper Asset register and periodical physical verification.

Tracking attendance, maintaining leave records, PF records, issue letters, etc.

Possess extensive vendor contact, vendor negotiations and finalization.

Documents checking viz. LTA Claims & Medical reimbursement.

Proper Transport pickup/ drop arrangement facilities for Night Shift Staff’s.

Leave vacation plan in advance for the calendar year of the employees in order not to affect the business process.

Regular Email communications with HO and vendors related issues.

Liasoning with Shipping agents for personal goods movement by Sea / Door to Delivery for Expat staying outside India.

Liasoning with STPI for SOFTEX invoice submissions and other statutory compliances

Assist senior management in designing different Company policies for employee benefit.

Assist Human Resource Team on recruitment process, joining / relieving formalities.

Travel Arrangements

US, Japan & Netherlands Visa processing, ticketing & accommodation process. General Travel Arrangements for clients

Cabs arrangements for associate pickup & drop.

Facility Management Role:

Planning building maintenance and operational programs

Managing all vendor contracts

Ensuring efficiency of all building systems

ANAND G

*********@*****.***

Mobile: 875-***-**** & 994*******

Page 3 of 5

Coordinating site safety programs

Preparing operating reports and budgets

Maintaining a safe work environment for all employees

Managing facilities planning and space allocation

Preparing cost estimates for moves and equipment

Coordinating with department heads and building contractors

Ensuring all utility systems are inspected and in accordance with regulations

Coordinating building security and maintenance services

Managing and supervising all facilities personnel

Coordinating all maintenance issues and schedules Top Management Personal Assistance

Coordinating and processing payment of Property taxes of all the properties

Coordinating and processing payment of water taxes of all the properties

Coordinating with advocate office on registering of new properties.

Coordinating in repairs, maintenance and renewal of insurance on vehicles.

Managing activities residence such as: Lift Maintenance, Service Agency Maintenance, Common Area Repair and Maintenance of garden.

Managing activities such as Maintenance of Solar Water heater, RO, Tata Sky, BSNL landlines, Internet connections & Other Appliances, Plumbing, Electrical & carpentry, Pest Control, etc.

Applying & Processing of Passports, Voter ID, Ration cards, Aadhaar Cards.

Coordinating with Tenant for renewing of the lease agreements

Maintenance of Car & General House keeping

Accounts Role

Identifying accounts that are likely to become a bad debt.

Assessments of clients’ credibility.

Computation of monthly Payroll including Final settlements, Gratuity, leave salary and all employee benefits.

Month wise Invoicing to Principal calculated based on Man Hours.

APR (Annual Performance Report), Softex Bulk month wise submission to STPI (Software Technology Park of India)

Handling accounting operations, including A/R & A/P.

Meets accounting financial objectives by forecasting requirements.

Preparing an annual budget and scheduling expenditures.

Monitoring revenue and expenses.

Consolidation and evaluation of financial data.

Establishing chart of accounts.

Defining accounting policies and procedures.

Preparing Bank Reconciliation Statements and monthly MIS reports.

Taking care of TDS, PF, ESIC, loan, etc. of the employee and preparing invoices and memos.

Book keeping and updating records on daily and weekly basis including ledgers.

Maintaining petty cash.

Monitoring cash to avoid unnecessary expenses.

Using Tally wherever needed.

ANAND G

*********@*****.***

Mobile: 875-***-**** & 994*******

Page 4 of 5

Company: Wan Hai Lines India Pvt Ltd – June 2006 to November 2008

: PIL India Pvt Ltd – July 2005 to May 2006

Roles & Responsibilities:

Bank Reconciliation, Monthly Brokerage Generation, Principal Communication

CCTL / Concor Reconciliation, Remittance Applications, AR/AP, FORMAT a pay outs, Vessel Tax, Service Tax etc...

Admin Handling viz. petty cash, ESI, office administration, etc...

Basically, to be followed as per the guidelines provided on monthly disbursement submission of the SOA by the agents.

To check the D/A primarily and focus mainly on costs involved as per the SOA guidelines provided and query the agents on the errors, misclassification etc. acidly.

Regular follow-up with the agents port wise for recoveries and ensure to be credited in SOA accordingly.

To maintain port wise, port tariff, vendor agreements copies in files & update if any changes in tariff on Port cost file templates in routine.

Also through WEBCSM access for container tracking on random checks of containers with storage bills.

Company: Adsteam Agency India Ltd. (Agent for Hamburg Sued Line, Germany & Swire Shipping, London) – August 2000 to June 2005 Roles & Responsibilities:

Final Disbursement Accounts, Remittances, Weekly Cash flow Statement, MIS reports, etc.

Regular Update to the Customers with regard to the bookings, transhipment, and connection details of the containers sailing from India Port, delivery details before and after the Shipments.

Worked for Hamburg Sued Line & NGPL Line - Front line sales for South & West Africa sector, South America & Solomon Islands.

Major Shippers handling are Globel Chem, AFL.Pvt.Ltd, Aurobindo Pharma, Forbes Patvolk, Indus Pharma, TIL Exports, DHL Danzas, Stanfab Apparels, Allied Taninoseta, Mag Excel Exports, Win India Exports, Expeditors, Bata India, etc.

Co-ordinating with Import & Export documentation, Communication with Principal, Rate request, etc.

Preparing Detention Statement for remittance to principals as required by RBI; preparing monthly import and export commission reports.

Involved in preparing price quotations, container forecasts, and container tracking reports, logistics reports, etc.; releasing B/L, Delivery orders and filing IGM, EGM.

Responsible for checking for proper approvals, entering and scheduling invoices for payment to vendors/suppliers.

Preparing and maintaining necessary books of accounts in compliance with time and accuracy norms.

Ensuring timely assessment and filing of income tax, service tax, TDS, and monthly vessel returns as per the provisions of statutory acts.

Involved in preparing Bank Reconciliation Statements.

Preparing Cash Flow Statements to check the inflow and outflow of funds and accounting for weekly / monthly vessel disbursements to principal partners. ANAND G

*********@*****.***

Mobile: 875-***-**** & 994*******

Page 5 of 5

TECHNICAL EXPERTISE:

Operating System: Windows 10, Windows 7, Windows XP Packages: Microsoft Office 2007, 2010,2013

Mail Client: Lotus Notes, MS Office Outlook

Accounting Tools: Tally ERP 9

EDUCATIONAL QUALIFICATION:

Bachelor of Commerce – Osmania University, Hyderabad. TRAINING

Payroll & Statutory Compliances from Spark Academy, Chennai. PERSONAL DETAIL

Male – Age 46 Yrs. (Single)

Residence – Velachery, Chennai - 42

LANGUAGES KNOWN:

Tamil, English, Hindi & Telugu

STRENGTHS

Positive attitude, Detail conscious, Ability to maintain interpersonal relations, Confident, Flexible in work, Honest, dedicated to excellence and effective communication skills. Place: Chennai (ANAND G)

Dated: 24th April 2020

Contact this candidate