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Office Manager

Location:
Rawdat Al Khail, Qatar
Salary:
20000QAR
Posted:
May 16, 2019

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Resume:

NIDHISH ANTONY

Chief Administrator

Chiyoda Almana Engineering Ras Laffan Site Office

+974 – 55564135 (Mobile) / +974 - 4407 4971 (Office) E-mail: ac9d4j@r.postjobfree.com

* ****

Profile Summary

General Administration Professional with more than 18 years of Office Administrative experience, of which 12 plus years are inside RLIC as Chief / Senior Site Office Administrator. Extensive experience interfacing with RLIC, Emigration, Various Operating companies (Qatar Gas, Ras Gas, QSGTL, RLOC, QP etc.) and sub-contractors. Areas of Expertise

Office Administration Client Interface Gate Pass, Permit Coordination

Office Inventory Local Procurement Transportation and logistics Control

Office Accounting and Petty Cash Facilities Management Vendor Supervisor Coordination

Time Control General Service Contracts Plant Shut down Supports

Personal Administration IT Administration Security Controls Educational Attainments

Graduation in Commerce from University of Calicut (2002) Certification Courses

Basic Training Course Completed in Company Secretaryship (Group I & II)

Proficiency in English Typewriting

Proficient in basic computer applications (MS Office, Open Office, Office Administration Applications) RLIC Related Trainings and Permits

Plat Safety Induction (Valid until June 2020)

Defensive Driving Training for Qatar Gas

Trained First Aider as per Qatar Gas Standards

Trained fire Warden for Chiyoda Almana Site Offices Proficiency in Languages

English – Expert level written and verbal communication and presentation

Hindi – Expert level verbal communication and working knowledge in written communication National Permits

Qatar Visa : Residence Permit valid until 30 April 2020 (Transferrable)

Qatar Driving License : Valid up-to 20-04-20259

Professional Experience

Period : September 2009 – till date

Organization : Chiyoda Almana Engg. LLC (Site Office), Raslaffan, Qatar. NIDHISH ANTONY

Chief Administrator

Chiyoda Almana Engineering Ras Laffan Site Office

+974 – 55564135 (Mobile) / +974 - 4407 4971 (Office) E-mail: ac9d4j@r.postjobfree.com

2 Page

Location : Qatargas XK-27 / LT EPCm Projects –Site Designation : Chief Administrator.

Nature of Job : General Administration & Site Office Operations. The general administrative works ranges from Facility Administration, Personal Administration, Petty cash administration, home leaves and related logistics, Man hour control and overtime administration, gate passes and security administration, transportation and related logistics administration, Off shore – on shore coordination, Client interfacing, General office facilities etc.

Specific responsibilities include, but not limited to:

General Office Management

Interface with RLIC/ QP for gate pass and permits

Mentor, Supervise and lead Administrators, Transportation Coordinator and Gate Pass Coordinator

Administration of logistics and transportation resources

Vehicle Control / Transportation Scheduling/ Driver allocation and tasks on daily basis.

Accommodation Charge to supervise catering – meals supply and manage employee facilities and recreation

Inter departmental liaising for Administration related issues / Monthly time sheet and procurements

Verification of all Cash transactions and MIS for Replenishment of Imprest Cash

Verification of Invoices for releasing payments, in liaison with Chiyoda Doha Office.

Control of Office Stationary, Inventory / Housekeeping materials.

Control the housekeeping and maintenance team at site office.

Overall Control and Monitoring of Housekeeping/Safety Standards.

Direct Supervisor to RLIC Gate pass administrator and Vehicle / Transport Supervisor.

Liaise and procure various gate pass and permits for staff and sub-contractors

Vehicle replacements with rent a car company for periodical maintenance and repairs related.

Liaison activities with various other site offices in Ras Laffan.

Reliever to Accommodation Manager / Transport Supervisor / Gate passes Coordinator & Administrator

Responsible for all the administrative works regarding accommodation and catering operations along with all general and specialized administrative jobs of an entire site office for various shut down and non-shut down projects. Organization : Chiyoda Snamprogetti & Co. W.L.L. (Site Office), Raslaffan, Qatar. RASGAS Onshore LNG Expansion Project.

Designation : Asst. Administrator.

Department : Administration.

Period : February 2007 – August 2009

Nature of Job : General Administration & Office Operations

Vendor Co-ordination/Mobilization/Demobilization/Accommodation/Travel/Invoice.

Processing and Preparation of Purchase Orders & Call-off-Orders.

Verification of Invoices for releasing payments, in liaison with Chiyoda Doha Office. NIDHISH ANTONY

Chief Administrator

Chiyoda Almana Engineering Ras Laffan Site Office

+974 – 55564135 (Mobile) / +974 - 4407 4971 (Office) E-mail: ac9d4j@r.postjobfree.com

3 Page

Secretarial Works – MIS, Weekly Reports & Minutes.

Document Processing, Control and Filing.

Control of Office Stationary/Housekeeping materials/Other site materials.

Overall Control and Monitoring of Housekeeping/Safety Standards.

Inter departmental Liaisoning for Administration related issues.

Handling of Petty Cash at Site Office.

Verification of all Cash transactions and MIS for Replenishment of Imprest Cash.

Monitoring Safety Procedures and Security Co-ordination.

Preparation of RLIC Gate Passes/Vehicle Stickers/Material Exit Passes. Organization : Emcees Exports, Calicut, Kerala. (Textiles Industry) Designation : Accounts Manager (Admn)

Period : July 2005 - February 2007.

Nature of Job : Administration & Accounts.

Preparation of MIS for Cash flow and Fund flow.

Maintenance of Cash Book and Ledgers.

Reconciliation of Bank and Stock.

Liaison activities with Branch office.

Organization : Reliance Infocomm Ltd., Calicut, Kerala. (Telecom Industry) Designation : Administrator

Period : January 2004 - June 2005

Nature of Job : Administration, Back-end Operations & Accounts

Processing of all Bills / Reimbursements and forwarding them to Circle Office.

Induction and renewing of agreement contracts with Agencies and Channel partners.

Preparation of Commercial Bills for Web World Express (WWE) and Agencies.

Independent handling of all cash accounts at Administration office Other Details

Date of Birth / Age : 16.10.1977 (41 years)

Marital Status : Married / One daughter

Sponsorship : Chiyoda Almana Engineering LLC / Validity: 30-04-2019 NIDHISH ANTONY

Chief Administrator

Chiyoda Almana Engineering Ras Laffan Site Office

+974 – 55564135 (Mobile) / +974 - 4407 4971 (Office) E-mail: ac9d4j@r.postjobfree.com

4 Page

References

1. Mansoorudeen Abdel Rehuman – Administration Department Manager, Chiyoda Almana Engineering

Mob : 5588 - 1726

Email : ac9d4j@r.postjobfree.com

2. Sureshkumar KR – Site Manager, Chiyoda Almana Engineering

Mob : 6686 - 9233

Email : ac9d4j@r.postjobfree.com



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