MARIA JOSELINA P. GALVEZ

Madinat Khalifa North, Doha, Qatar

Mobile No.: +974-******** ac98b3@r.postjobfree.com Visa : Husband Sponsor

Document Controller / Secretary – Summary

Document Controller / Secretary with 10+ years of experience in Trading Construction/ Consulting Firm in Doha, Qatar.

Dedicated, focused, and with extensive experience Secretary/Document Controller who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Flexible and hardworking with strong drive to succeed. Highlights

Documentation Knowledgeable in digital office / MS Office proficient.

Knowledgeable in Aconex Strong interpersonal and communication skills and ability to work

effectively

Answers and screens incoming

inquiries and responds appropriately

Fluency in written and spoken English

Meeting Support Efficient

Strong organizational skills Fast learner

Dedicated Team Player Flexible and assiduous

Hardworking

Key Role Accountabilities

IMAR Contracting and Trading

Document Controller

July 2017 to February 2019

Doha, Qatar

Ensure that project documents follow the company’s standard.

Responsible and administer the timely, accurate and efficient preparation of reports.

Implement and maintain document control processes and procedures.

Administer all flows of documents either in electronic format or on paper.

Maintain and manage electronic and hard copy documents as required.

Process incoming and outgoing documentation and make sure that controlled copies of latest approved documents and drawings are distributed internally and externally

(Clients and Contractors).

Ensure control and coordination of projects documentation and data.

Ensure all drawings/documentation are properly identified, distributed and filed/stored.

Communicate and liaise with project teams, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.

Monitor technical documents review and approval in accordance with agreed schedule.

Monitoring of documentation progress in cooperation with the project planner.

Administer, establish, and maintain the Master Document Register in cooperation with the Project team.

Keeps track and provide accurate availability of technical documents to Project Manager and project team.

Perform tasks such as uploading, editing and printing of technical documents like Shop Drawings, Method Statements, Inspection Request and the like and properly distributed them to assigned personnel.

Creating reports for Project Manager/Construction Managers and project team. Responsible for data entry and uploading to Aconex of project documents.

Maintain paper documents to electric format. Keeping the documents file organized, safe and backed up.

Provides administrative support to project team by developing and maintaining a filing system. Maintain updated staffs’ annual records.

Order office supplies. Coordinates repairs to maintenance department or its related department.

Provide information and answering questions and requests.

Write letters and emails on behalf of project team. Photocopy and print out documents on behalf of project team.

Handle sensitive information in a confidential manner. IMAR Contracting and Trading Project Assigned

Greenline Elevated and At Grade (Al Riffa Station) KEO International Consultants

Secretary/Document Controller

June 2008 to June 2017

Doha, Qatar

Responsible for giving support and assistance to the Construction Manager/Site Managers as well as to the whole project team.

Receiving, processing, imaging, archiving and reporting of official documents such as Shop Drawings, As-Built Drawings, Non-conformance, Request for Information, Transmittals, Correspondence and the like using Aconex system.

Create filing and archiving system for documents and maintenance of electronic and physical documents.

Answer phone calls and pass to concerned staff. Reply to email or telephone inquiries. Receive, sort and distribute mail.

Assist in correspondence and report preparations including formatting and proofreading.

Answers and screens incoming inquiries and responds appropriately and efficiently.

Provides diary management, meeting coordination, and record keeping support for the team.

Provides support such as answer and direct phone calls.

Assist in the preparation of regular scheduled reports.

Order office supplies for the Site Project.

Organize and schedule meetings and appointments.

Prepares project staffs timesheets and keeps records of annual leaves.

Fills in the duty of other Secretaries on leave or absences. Coordinates with different personnel within projects and professional at all times when interacting with Client, Contractor and colleagues.

Greet and assist visitors to the office.

Ensures that confidentiality is maintained in all transactions. KEO Projects Assigned

QP District Project (Westbay), Education City Project in Al Shaqab, North and South Tunnel Infrastructure, QNCC, QNCC Annex and Infrastructure Sitewide Bayan Telecommunications, Inc.

(BayanTel) Associate for IT/Administrative

Support

September 1997 to February 2004

Manila, Philippines

Responsible for the development and maintenance and troubleshooting Notes mail and application server.

Prepare consolidated reports and documentations of Notes mail activities for the week/month.

Supervised and handle technical support for the users. Prepare correspondences and communications between technical support groups and users.

Prepares work flow documentation.

Manage and administer mailing and application database which includes posting and deletion of all memos posted in the different Notes application. PASCO-CERTEZA COMPUTER MAPPING

CORPORATON Digitizer/Encoder

1995 - 1996

Pasig City, Philippines

Make conversion of analog maps into digital maps through digitization. Facilitate digitization process through systematic basemap preparation.

Prepares transmittal reports of digitized maps for submission at the head office in Japan. Personal Details

Education : B.S. In Computer Science

University of the East, Manila, Philippines

Visa :

Date of Birth :

Husband Sponsor

19 August 1972

QID 272********

Reference

Available upon request

Contact this candidate